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How to make procurement more efficient?

Procurement processes can only be made more efficient once the problems in them are identified clearly. These usually include lengthy, menial processes, communication delays, errors, lack of visibility, and scattered processes with no oversight.  

Organizations can improve these by leveraging technology, as it is the most efficient tried-and-tested solution.  Procurement Software enables the teams to look into suppliers and products extensively before making a purchase to reduce risks. It makes supplier onboarding digital so that orders are only placed with those vendors who have been pre-approved by the organization. It also makes the procure-to-pay cycle fully automatic by letting employees raise digital PRs and routing them automatically for approval.

Digitalization further makes PO cycles, data entries, three-way matching, and KPI measurements automatic. It records audit trails and provides valuable insights into spending patterns, letting teams make more informed decisions.  Procurement Software can also be integrated with the existing accounting software to enable procurement-AP collaboration. It enhances internal communication among department members as individuals can easily access data and be provided with notifications. Interaction with vendors is enhanced in the same manner as the software allows for seamless communication and grants them visibility into payment statuses.

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