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Every process has a workflow to complete it. However, many workflows are filled with manual tasks that are time-consuming, error-prone, and expensive. It’s like adding a bunch of rocks to your row of dominos. Workflow automation removes the rocks and provides a superior kinetic force that is swift, accurate, and relatively inexpensive.
Workflow automation refers to designing, streamlining, executing, and automating a series of tasks that are automatically routed between people, technology and data based on pre-defined business rules.
From admin to finance, and IT to marketing, workflow automation can liberate all departments from the burden of manual processes. Here’s how every department in your company can benefit from a workflow automation software:
Statistics give lots of insights on how different industries are reaping benefits from workflow automation. Here are some numbers:
You’ll find lots of options in the workflow automation software market. Some can be applied in any organization while others serve niche needs.
No matter what your situation, you want workflow automation software that is fast, flexible, and meets your needs. Here’s a quick checklist to identify the must-haves in a workflow automation software:
Automation is meant to make things simpler, so the product itself should be easy to use. Check for a friendly UI, no-code solutions, and drag-and-drop designers.
Cloud-based workflow automation tools are usually easier to maintain and run than on-premise versions. They also offer easy accessibility, reliable security, and data scalability.
Most cloud-based software come with interoperability with other cloud apps. Check your workflow automation software for API compatibility and tools like Zapier.
Your business is unique and so are your processes. Make sure the workflow automation software can handle complex cases like conditional steps and multiple branches.
You can’t improve a process without reviewing it. The best workflow automation software tools offer in-built reporting to examine lags, monitor tasks, and make improvements.
Workflow automation software in today’s world has to work from any location and any device. From notifications to approvals, make sure the tool works for people on the go.
Many vendors charge tens of thousands of dollars for installing a workflow automation software - not including implementation and consulting. SaaS pricing is upfront and predictable.
A workflow automation process begins with a clear objective and ends at process evaluation. Here are 5 steps involved in carrying out a workflow automation plan
Zero in on a process that could benefit from automation. Ask questions such as ‘Is it matured enough to be automated?’ or ‘Does the team approve of, or insist on automation?’.
The benefits of automation can be varied - increased ROI, faster time-to-market, increased team productivity. Clearly articulate your team’s expectations from automation.
The success of workflow automation depends on the willingness of its stakeholders. Communicate its benefits to the process owners and encourage their feedback.
Build the process in the workflow management tool. Create a form, define the workflow, and assign permissions and rules for each step and stakeholder.
The purpose of automation is not fully achieved until your business compares the difference it has made to the pre-existing processes, measured through reports and data analytics.
Kissflow Workflow is a workflow automation software that fits all processes that need rule-based workflows. It has a simple intuitive interface that lets anyone build and automate their workflows easily. You can customize your process according to your needs and run seamless workflows. Take a trial and see it for yourself.