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10 Essential Reasons to Choose Cloud HR Software Solutions

Team Kissflow

Updated on 24 Apr 2024 4 min read

There has been a paradigm shift in HR technology. Many organizations have realized legacy HR software is not the best option and have started racing towards cloud HR software solutions. But, even today, a few organizations are hesitant to move away from their archaic software. To understand their hesitancy, we need to look back at the evolution of HR technology.

HR is a process-heavy department, and HR leaders get tired of jumping between multiple interfaces and tools to manage their processes. All-in-one human resource management came as a virtue to exhausted HR folks. These products promised unmatched convenience, enhanced efficiency, and power-packed productivity. So, HR leaders flocked like moths to packaged legacy HR tools.

Little did they know those promises were far from reality. Yes, a unified HR software does address some existing pain-points. But it also triggered a whole bunch of new problems. One look at the current state of affairs left HR leaders with a racing heart. Why? They realized that there is no way to solve all the HR management troubles with outdated HR software.

It’s time to move away from legacy HR software

HR staff spend a lot of time running manual errands to patch up process gaps created by an HRMS. Everything from agility, visibility, and overall efficiency of an organization goes out the window.

An on-premise HR solution:

  • Requires a huge upfront investment
  • Has a long implementation cycle
  • Is complex to navigate
  • Lacks integration capabilities
  • Increases data redundancy
  • Decreases staff productivity and efficiency
  • Heightens the possibility of errors

So, rather than depending on a legacy HR software to address all their problems, HR leaders should try solving them one at a time by leveraging the power of cloud technology. To skip the limitations of a rigid HRMS, businesses need to move towards the SaaS alternative: Customizable HR Software.

10 Benefits of using cloud HR software solutions

Using cloud HR software, organizations can eliminate inefficiencies in their existing HR processes and streamline them end-to-end. SaaS HR solutions allow HR staff to automate, streamline, and integrate necessary HR services rapidly at a considerably lower cost.

1. Cost-effective

The major benefit of a cloud HR solution is its cost-saving capability. SaaS HR solutions neither need huge upfront investment nor do they demand hefty maintenance fees. Organizations are free to choose a subscription plan that meets their needs and the pay-as-you-use pricing model keeps expenses minimal.

The lack of IT investments offers organizations the freedom to disengage at will. So, organizations of all sizes and types can use cloud HR software to streamline their processes, while keeping overall capital and operational expenses to a minimum.

2. Time-saving

Unlike on-premise software, cloud HR software solutions are ready to use. Platforms are already designed, configured, and hosted on the cloud by the service provider–organizations just have to subscribe to their services, login, select modules, customize them, and start using it.

This instant installation and rapid deployment of modules trim down the time-to-market substantially—legacy systems needed a few months to get started, cloud just takes days.

3. Centralized documentation

Cloud HR software allows organizations to access the features and files stored in a human resource management system without the need to store bulk data on paper or stand-alone systems. All confidential employee-related information is stored in a centralized cloud database automatically allowing employees to access from anywhere at any time on any device.

HR staff don’t have to toggle between interfaces or search for paper files. Additionally, cloud software eliminate paperwork, data redundancy, and human errors paving the way for an efficient and environment-friendly HR management process.

4. Security

When it comes to SaaS HR solutions, the major concern of organizations is security. Their concern of storing confidential employee data and files remotely is valid. How do we know the data is secure and visible only to authorized personnel? What stops hackers from stealing it all?

Role-based access and data encryption ensure that sensitive documents are restricted to everyone except employees who are granted access to view or edit it.

5. Reliability

Cloud HR software offers a more consistent and reliable experience than on-premise HR software systems. Most service providers offer service level agreements that are backed by the promise of 99.99% uptime. The SLA ensures timely and guaranteed delivery of HR services. The connection is always up and running provided users have access to the internet.

6. Analytics

Most cloud HR software solution comes with an inbuilt reporting module that gives a bird’s-eye view of the stored data. As the information is stored in the cloud, it is easy to track, monitor, and analyze trends using customizable reports. These visual reports provide invaluable nuggets of actionable insights that help in decision making, strategic HR planning, and much more.

7. Hassle-free

Legacy software demands attention to software maintenance and data-storage, leaving HR staff with too little time to focus on reaching business goals. Cloud HR software systems, on the other hand, pass on the stress of hosting and managing the infrastructure/data to a third-party, leaving the in-house IT team and HR staff stress-free.

8. Integration capabilities

An on-premise HR software is a disconnected piece of code that stands apart from the rest of your HR tools. Today, most SaaS platforms have open APIs to integrate with other applications. This seamless integration capability of cloud HR solutions eliminate data silos, reduce redundancy, and allow organizations to access all necessary data in a unified portal.

9. Flexibility

Cloud HR software offer organizations the ability to meet business demands quickly without an expensive software or hardware upgrade. Depending on the business requirements, organizations can either scale up or down. This liberty and flexible nature of SaaS HR solutions improve the overall efficiency of an organization and its employees.

10. Ease-of-use

The liberal use of cloud offers SaaS hr products a great advantage—user-friendliness. Their simple yet intuitive user interfaces enhance the user experience substantially. So, everyone in the organization can adapt to cloud HR software quickly and easily. The robust infrastructure and 24/7 vendor support allow all employees to focus on core HR business operations.

Move your HR processes to the cloud with Kissflow HR Cloud

These long list of benefits make SaaS HR software the most sought-after HR technology. Nearly 50% of organizations have at least one major HR process in the cloud. Cloud-based HR software like Kissflow HR Cloud help organizations to deploy a customizable HR software solution that fits their needs without going into the trouble of developing a brand-new solution.

Moving your HR processes using Kissflow HR Cloud will help organizations tone down the cost associated with implementation, maintenance, and training. Its cloud-based nature makes it flexible for organizations to scale them up with their booming business needs. Pre-defined HR modules that are designed based on the industry best practices just give it brownie points.

Don’t just take our word for it; give Kissflow HR Cloud a try with free demo (no strings attached) and see how cloud-based services can change the way you work!

Kissflow HR Software