Workflow
Workflow Platform for all kinds of business process and approvals
Products
More power to your work, starting today.
In between the to-do and lines, a lot of tracking, measuring metrics, and analyzing trends go into making sure a project is completed successfully, on time, and under budget. So, as a project manager, how do you make sense of all that data?
Project reporting is how you do it.
Reporting in project management simply refers to providing a high-level overview that offers the critical data the project generates in a simple, easy-to-use format. Project reporting is essential to project management success since it provides a window into what’s happening and what to do about it for the entire team.
Project management tools with reporting features help manage projects better with simpler, smarter project reporting.
Without adequate project management reports, the project team and project stakeholders end up being in the dark, unable to put their finger on what’s going on with the project. As a result, it’s all too easy for the project to fail, simply because the right insights aren’t getting through and therefore, appropriate decisions aren’t being taken.
Project reporting fulfills the need for information in the project management process so that data is taken from where it’s generated, and delivered to where it’s interpreted and applied.
Overall, project management reports are important because it:
Below is a collection of the reports you’ll need to manage your projects and what valuable insights each of them provides.
The project status report is a critical report that shows stakeholders a general snapshot of how well the project is advancing toward its targets. The project status report can be thought of as a general update that’s designed to keep stakeholders or project progress, emerging issues, and key points to note, all at a glance.
You can kickstart by creating a project status report by signing up with Kissflow Project for free.
Project health reports are designed to update stakeholders on the overall health of the project, derived from whether the project is either advancing as projected, in danger of stagnating or completely stagnated.
Why you need project health reports:
The project health report answers the following questions:
Project health reports make it easy to identify when something’s wrong so the team can identify what and get it out of the way.
More power to your work, starting today.
The team availability report functions like a team calendar that shows every team member’s schedule so it’s easy to see who’s occupied and when they are busy. This way, stakeholders who are planning for a project or requiring input anywhere can see which team members can be assigned, those who can safely take on more work, as well as those who are at full capacity and might need assistance.
Why you need team availability reports:
A risk report identifies the blockers hindering a project’s successful completion and presents it for the stakeholders’ analysis. The risk report is designed to not only display existing or potential obstacles but to offer a sense of the danger they pose to the project so the project’s stakeholders can take adequate steps to eliminate project risks or adapt the project.
Why you need risk reports:
Project risk reporting helps the project team to:
More power to your work, starting today.
It’s quite common for teams to deviate from the project’s key targets without even knowing. In the end, this results in project failure after time and resources have been expended.
A variance report helps the project team and stakeholders to ensure that doesn’t happen. You can track the target project milestones and objectives of the project along with the work that’s getting done.
Why you need variance reports:
With a variance report, the team can see if the work they’re getting done is actually the project’s targets or whether they’re just spending time without ticking off the following,
Project time tracking helps the project team & stakeholders see how much time is getting spent by team members at every stage of the project management process. A time tracking report helps the team to see how much time overall is spent on specific tasks and how much individual team members spend on tasks.
A comprehensive guide to help in your search
Read for FreeThe aim of project reporting is to offer all the information generated from your projects in a simple format so stakeholders can understand and apply those insights. Here are some best practices that’ll help you create reports that actually enable project stakeholders to make informed decisions.
The aim of project management reports is to deliver processed data to those who need it so they can be informed and make appropriate decisions from it. It’s important that reports present solid data that stakeholders can look at and get an idea of the big picture.
Apply an abundance of images, charts, and graphs wherever appropriate to fully illustrate the implications of whatever data you present with the help of visual project management tools.
Reports shouldn’t be full stops that spit out data and get over with it, rather reports should try to explain the data and its implications while inviting further questions. It might be demanding but this ensures that project collaboration between stakeholders are on the same page and get a full picture of what you’re trying to convey.
Senior-level management won’t have the time to sift through small details; team members won’t be able to make much out of a report that shows only a few figures, project management charts, and notes. Reports must be adapted to the needs of your specific audience so they get all the information they need through project communication management, without getting bogged down or left in the dark with incomplete data.
Managing your projects with Kissflow Project gives you an immense edge over the competition and makes it infinitely easy to get work done as opposed to spending hours jumping through your project management software or slowly entering figures one-by-one on spreadsheets.
Kissflow Project, not only helps you create stunning reports easily but takes all your data and puts them in an easy-to-use format with just the click of a button.
Take Kissflow Project for a spin today and simplify your project reporting. Signup for free now.
Kissflow Project offers granular reports to help you make data-based work decisions
Managing a project is no easy feat, no matter what the scale and scope are. ...
Project management tools are the project manager’s answer to manage projects. ...
Whether you are someone just starting your career in the field of project ...
Copyright © 2022 Kissflow Inc. All Rights Reserved