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A timeline is a chronological list of events that have happened or are about to happen. Project timelines are the same, they tell you what tasks you need to complete and how much time you have to complete them.
Sometimes, you might get pressured to complete a project in record time by your clients and management while you and your team think it’s impossible to do so. Learning how to create project timelines that are acceptable to all stakeholders is an important project management skill you need for effective project management.
In the following sections, we’ll understand why timelines are so important and how you can create timelines using Kissflow Project.
Project timelines are one of the few concepts in project management that are common in all projects irrespective of the project’s characteristics, industry, or methodology. A timeline keeps the project together and gives you insights into the progress. It gives you a clear idea of what you are trying to achieve and where you are with the help of project management tools.
Here are a few examples of how a project timeline can help you track the project progress:
Project timelines can be of different types and each of them has its own set of advantages and limitations. Some types of timelines in project management will only focus on the result or on a resource, while some put more emphasis on tasks. It’s up to you as the project manager to decide which type of project timeline example will suit your needs and help you visualize all the important information.
Some of the most common types of timelines in project management are:
This timeline explains all the tasks in a chronological fashion where all the tasks have a Start-to-Finish relationship. This chart depicts all the events starting from the left side and cannot show events taking place in parallel with each other.
The Gantt chart has been the most popular type of timeline due to its versatility and features. It’s suitable for almost every type of project and can show you a lot of information at a glance. Project collaboration tools in the market use this type of timeline because it’s interactive, shows parallel tasks, cross-collaborate with other teams, and can be changed when the situation demands it.
With this type of timeline, it’s very easy to understand the dependencies, priority order, members allocated, and many other things with relative ease.
This type of timeline is more popular in the financial sector or applications where the focus is a single output over any time period. The horizontal (x) axis shows the progress of time while the vertical (y) axis shows the resources. With this timeline, you can also understand the overall trend and make changes in your approach when needed.
The project timeline can have multiple elements according to your preference and need. Some elements that are almost always a part of a project timeline are as follows:
Experienced project managers always put a lot of emphasis on having a strong start because your starting dictates how your project will proceed. From the kickoff meeting to the entire initiating and project planning, everything needs to take place as scheduled.
Coming up with a realistic and effective timeline requires time and effort. If you come up with an unrealistic timeline, it will demotivate the team members and affect their performance. Similarly, if your timeline is too stretched out, your team will subconsciously take it easy, and that too will have a negative effect on your productivity. Project timeline software can help you plan and manage your timelines in a project effectively.
Here are the steps on how to create a project timeline that’s agreeable to all the stakeholders :
Kissflow Project is an all-in-one project management tool that is designed to help project managers from the initiation to the closing phase of their projects. You can assign tasks, know the current status, send reminders, and do much more with the project timeline template build into the product. Sign up for Kissflow Project today.