Your Guide to Finding the Perfect BPMS

Manish Nepal

November 27th, 2017 BPM  

What is a BPMS?

A business process management suite (BPMS) is a tool to support BPM initiatives. BPMS is a model-driven approach that aids a process improvement lifecycle from start to end – from process discovery, definition, design, implementation, monitoring, and analysis.

Unlike a BPM tool that may be limited in features, BPMS allows users to:

  • Model processes
  • Create process applications
  • Configure functionalities
  • Execute applications
  • Build custom reports, and
  • Monitor process results

What Makes a BPMS Great?

A BPMS supports the BPM life cycle from conception to full implementation. A business process management suite also helps continuous process optimization throughout its runtime.

While creating workflows and paths is an important part of any BPMS, there are certain features that make the best BPM suites stand out from others.

  • Out-of-the-box utilities
  • WORA capabilities
  • Real-time process modeling
  • Flexible work assignment and routing
  • A unified platform for live collaboration
  • Impact analysis and simulation abilities
  • Cross-platform integration
  • Complex event processing abilities
  • Rule-based process authoring
  • Customized metrics recording and automatic report generation

The list can be longer, but the lack of core features should be a deal-breaker if the BPM suite you’re evaluating doesn’t include them.

The Perks of Using a BPM Suite

A business process management suite can simplify process complexities in an organization and ease its pain points.

Using a BPM suite offers rapid process automation, remarkable agility, seamless collaboration between process participants, useful insights, and overall operational excellence. This gives more control to process owners and accelerates the time to value (TtV) associated with any business process.

Organizations can also use a BPMS to build a culture around management by exception (MBE), where process managers are required to step in only if an operation encounters major process deviations. This adds business intelligence to an organization’s processes and decision making.

A BPM Suite In Action

When examining BPM suites, you’ll find that there are code-heavy platforms, low-code BPMS and no-code BPMS. A low-code BPM suite makes it easier for ‘citizen developers’ to create their own automated processes. A no-code platform makes it possible for anyone to build a process by eliminating coding altogether.

The results of using a lite-code BPMS are rewarding. Hear it from IT Specialists at Rafic A. Kreidie, a Middle Eastern engineering firm, who used KiSSFLOW BPM software to speed up their processes:

“What took us one hour previously now takes 5-10 minutes. People aren’t blaming others anymore as managers can now see how a task is progressing, where it’s stuck, or who is delaying it. Everything is fast now.”

– A. Hashim, IT Specialist

Read the full story here.

Choose the Right BPMS

For teams that prefer hands-free process automation, going low or no-code is the best path. The BPM suite should be easy for anyone in their teams to design workflows the moment they sit down with it.

Price points for leading BPMS vary greatly. For example, the price to acquire IBM BPMS is 20 times more than Red Hat’s JBoss BPM Suite, despite both products claiming to provide similar capabilities based on BPMN 2.0 standard. A no-code tool like KiSSFLOW is available at a fraction of those costs.

Start with the features you need and find the best product you can for the price.

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