Mobile Equipment Inspection & Dispatch Software for Field Sites
Kissflow ties pre-use inspection to the dispatch decision: a forklift, crane, or light vehicle gets checked against its own checklist, and a fail holds it in the yard instead of letting it out on a verbal okay.
Trusted by energy operators worldwide
Whether a forklift with a cracked fork tine leaves the yard depends on who's checking, and whether anyone is watching for the check.
A piece of mobile equipment, a forklift, a crane, a man-lift, a light vehicle, gets a pre-use inspection before it's supposed to leave the yard. Whether that inspection actually happens, and what happens if it fails, usually comes down to the operator and whoever's standing nearby. A paper checklist can get filled in after the fact. It can't hold the equipment back from dispatch when something fails, or show a yard supervisor which units are due for inspection right now.
Kissflow runs mobile equipment inspection as a checklist-to-dispatch workflow: inspection templates specific to each equipment type, scheduling and assignment so a due inspection is visible before the shift starts, checklist execution from a phone at the equipment, pass/fail disposition, a dispatch gate that holds a failed unit until it's cleared, and a compliance dashboard across the whole fleet.
Yard and HSE supervisors configure inspection templates and dispatch rules by equipment type in the visual builder, so a crane's checklist and a light vehicle's checklist don't share a form that fits neither.
Where mobile equipment inspection breaks down between the checklist and the gate
Inspection and dispatch are disconnected
A checklist gets filled in, but nothing stops the unit from leaving the yard if it fails.
Templates are one-size-fits-all
A forklift and a man-lift get inspected against the same generic form, missing what's specific to each.
No visibility into what's due
A supervisor has no live view of which units in the fleet are overdue for inspection.
Failed units aren't tracked to a fix
A failed inspection gets noted, but nothing tracks the repair before the unit is cleared again.
Six modules. A fail that actually holds the unit in the yard.
Configure each module to your equipment types and dispatch rules.
Equipment-specific inspection templates
Checklists built for the equipment type, forklift, crane, man-lift, or light vehicle, not a generic form.
Scheduling & assignment
Due inspections are visible before the shift starts, assigned to the operator or a dedicated inspector.
Mobile checklist execution
The checklist runs from a phone at the equipment, with photo capture for any defect.
Pass/fail disposition
Every inspection ends in a clear disposition, tied to the equipment's record.
Dispatch gate
A failed unit is held from dispatch automatically until it's cleared by a follow-up inspection.
Fleet compliance dashboard
A live view of every unit's inspection status, failures, and dispatch holds across the site.
From request to system of record in four steps
Initiate
A unit's pre-use inspection is assigned before the shift starts.
Conduct
The operator or inspector completes the equipment-specific checklist from a phone.
Flag
A pass clears the unit for dispatch; a fail holds it in the yard and flags the defect.
Record
A failed unit is tracked to a repair and a follow-up inspection, and the disposition is recorded before dispatch.
What changes when mobile equipment inspection runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Inspection record | A paper checklist, filled in after the fact | A digital checklist completed at the equipment |
| Templates | One generic form for every equipment type | Checklists specific to each equipment type |
| Dispatch decision | A verbal okay, regardless of inspection result | Gated automatically by the inspection disposition |
| Failed units | Noted on paper, dispatch not actually held | Held from dispatch until cleared |
| Fleet visibility | No view of what's due across the fleet | A live dashboard of every unit's status |
| Repair tracking | Untracked once a unit fails | Tracked to a repair and a follow-up inspection |
Works alongside your fleet or asset management system; Kissflow doesn't replace the equipment's maintenance record
Your fleet or asset system stays the record for the equipment itself. Kissflow runs the inspection, disposition, and dispatch-gate layer on top of it.
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Built for how mobile equipment inspection and dispatch actually need to connect
A dispatch gate that actually holds
A failed inspection keeps the unit in the yard, not just a note on a form.
Checklists built for the equipment
A crane and a forklift each get the checklist that matches how they're actually inspected.
Fleet status in one view
See every unit's inspection status and dispatch holds without walking the yard.
Live in weeks
Configure inspection templates and dispatch rules in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit log are built into every inspection and dispatch decision.
One view for the yard and HSE
Supervisors, operators, and HSE see the same live picture instead of separate paper checklists.
Related apps
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Site Workfront Readiness Management System
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We help yard supervisors keep a failed inspection from becoming a dispatch anyway
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“If a company cannot enable everybody to use AI, they will never get the true benefit of AI. Platforms like Kissflow allow us to put that capability in the hands of our users in a safe way.”
Vagesh Dave
GVP & CIO at McDermott International, Ltd
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“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
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“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your fleet or asset system stays the record for the equipment itself. Kissflow runs the inspection, disposition, and dispatch-gate layer on top of that record.
That app inspects and tags fixed scaffolding structures. This app inspects and dispatches mobile assets, forklifts, cranes, man-lifts, and light vehicles, gating whether the unit leaves the yard.
The dispatch gate holds the unit until it's cleared by a follow-up inspection. It's not a flag someone can dispatch around.
Yes, inspection templates are configured per equipment type, so each unit is checked against what actually applies to it.
Whoever you configure, typically the yard supervisor and the equipment's maintenance owner.
Yes, the checklist and photo capture work from a mobile device at the equipment.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every inspection.
