Solution

The Digital Backbone for Real Estate Operations

Govern every approval, escalation, and handover across your portfolio from a single
platform

4.5/5

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Trusted by real estate brands worldwide

Why your transformation is stalling

Truth 1: Your systems record data, but execution still breaks between them.

Your data lives in your systems, but approvals, escalations, and vendor renewals live ininboxes with no trail

Truth 2: A pilot that succeeds at one property never travels to the next.

Every site builds its own workflows, so what scales at one property rarely holds at the next ten.

Truth 3: Delayed execution is a direct P&L cost your reports cannot capture.

A 30-day handover delay defers rental revenue and extends capital lock-up on assets that should already be generating returns.

A digital operations backbone

Kissflow connects your core systems so they work across every property, site, and market

Portfolio governance & compliance

Investor, regulatory, audit, and authority-facing controls

Kissflow execution layer

Governed workflows, portfolio-wide standards, integrated everywhere

Vendor Onboarding Maintenance CAPEX Approvals Inspections NOC Management Procurement

Systems of record

Your core systems remain untouched

Yardi MRI Software SAP Salesforce Oracle ERP Procore

Asset and tenant command center

Run tenant operations with SLA discipline across every property

Tenant service requests routed to the FM and vendor team
Move-in and move-out orchestrated and automated handoffs
Preventive inspections scheduled and tracked with corrective action

Capital projects and launch readiness

Accelerate revenue realization from development and handover

CAPEX and budget submissions routed with full audit trails
Contractor onboarding and compliance validation
Launch readiness checklists with automatic escalations

Vendor governance and spend control

Enforce procurement discipline for all vendors and sites

Vendor onboarding with insurance validation and guarantee tracking
Invoice approvals with PO matching and budget cross-checks
Vendor performance scorecards and renewal governed end-to-end

Institutional intelligence

Build portfolio discipline that survives people, silos, and market cycles

ISO and audit response workflows with end-to-end approval trails
Authority approval tracking for permits, occupancy certificates, and regulatory registrations
Portfolio dashboards surfacing SLAs, exceptions, and approvals

Institutional Governance and Compliance (1)

Asset and tenant command center

Run tenant operations with SLA discipline across every property

Tenant service requests routed to the FM and vendor team
Move-in and move-out orchestrated and automated handoffs
Preventive inspections scheduled and tracked with corrective action

Capital projects and launch readiness

Accelerate revenue realization from development and handover

CAPEX and budget submissions routed with full audit trails
Contractor onboarding and compliance validation
Launch readiness checklists with automatic escalations

Vendor governance and spend control

Enforce procurement discipline for all vendors and sites

Vendor onboarding with insurance validation and guarantee tracking
Invoice approvals with PO matching and budget cross-checks
Vendor performance scorecards and renewal governed end-to-end

Institutional intelligence

Build portfolio discipline that survives people, silos, and market cycles

ISO and audit response workflows with end-to-end approval trails
Authority approval tracking for permits, occupancy certificates, and regulatory registrations
Portfolio dashboards surfacing SLAs, exceptions, and approvals

Property and asset operations

CAPEX approvals, maintenance management, asset inspections, budget controls

CAPEX Requisition and Budget Submission

Reactive Maintenance Request and Dispatch

Preventive Maintenance Scheduling

Building and Facility Inspection

Asset Movement and Transfer Approval

Emergency Repair Authorization

Leasing and tenant management

Tenant onboarding, lease renewals, move-in/out coordination, NOC management

Commercial Tenant Move-In Coordination

Residential Lease Renewal Workflow

Tenant Exit and Deposit Settlement

NOC and Permit Approval

Fit-Out Approval and MEP Coordination

Lease Assignment and Transfer Approval

Vendor governance

Vendor onboarding, procurement approvals, invoice management, contract renewals

Vendor Onboarding and Compliance Validation

Technical Evaluation Committee Approval

Bidder List Recommendation Report (BLRR)

Invoice Approval and Payment Release

Change Order and Contract Amendment Routing

Vendor Performance Review and Renewal

Compliance and shared services

Audit readiness, regulatory approvals, staff onboarding, financial governance

ISO Policy Approval and Audit Response

Authority Permit and License Renewal Tracking

Staff Onboarding and System Access Provisioning

Budget Variance and Reallocation Approval

ESG Compliance Attestation Workflow

Portfolio SLA and Bottleneck Analytics

Apps your real estate team actually needs, ready to go live.

Building inspection manager

Plans, schedules, and tracks monthly inspections across properties so facility teams close findings faster.

NOC and permit management

Automates NOC workflows for work permits, vendor access, and utility clearances with external vendor access.

Technical evaluation approval

Runs tender evaluations with configurable scoring criteria and weighted ranking & be audit-ready

Bidder list report (BLRR)

Standardizes bidder selection with structured justification, evaluation criteria and COI declaration workflows.

CAPEX tracker

Routes capital expenditure requests through value-based approval chains and tracks budget across every property.

Tenant lifecycle manager

Plan move-in, lease renewal, and move-out across residential & comm. properties with cross-team handoffs.

Award-winning 451% ROI

Nucleus Research determined that SN Aboitiz Power Group got 451% ROI and achieved payback in 2.8 months

4.3/5

4.6/5

4.2/5

INDUSTRY Real Estate

HEADQUATERS USA

“"Kissflow made it easy to focus on being more efficient while completing as many requests as possible."”

Rachael Jay

Associate VP of Marketing & Creative Services

See The Full Story

KEY HIGHLIGHTS

30+

Workflows

10.5

years platform usage

70+

Properties managed

Recognized by

WAVE REPORT

The Forrester Wave™:
Low-Code Platforms For Citizen Developers, Q1 2024

For Low-Code Development Platform

For Enterprise Low-Code/No-Code Applications

Questions from real estate COOs, CIOs, and VPs

Kissflow connects to your existing PMS, ERP, and CRM through pre-built connectors and RESTful APIs, sitting as an execution layer around your systems of record rather than replacing them. When a workflow triggers a payment, a vendor addition, or a lease update, the relevant data is passed directly to Yardi, MRI, or SAP via the integration layer. Your systems of record remain the source of truth for all transactional data; Kissflow owns the execution trail that sits between them.

Yes. Kissflow supports regionalized configurations within a single platform. The same approval logic can apply different thresholds by country, add country-specific regulatory steps, and enforce local SLA expectations without rebuilding workflows from scratch. Business teams configure regional variations through the no-code interface; IT maintains governance and visibility across all markets from one dashboard.

Most real estate teams go live with their first workflows in under four weeks. Property managers and operations teams can build approval workflows, maintenance trackers, and vendor onboarding processes without waiting on IT. Teams that start with a pre-built app, such as the NOC management or building inspection apps, often see results from day one. The average payback period across enterprise customers is 2.8 months.

A digital operations backbone is the execution layer that sits between your systems of record and the day-to-day work your teams perform. Your PMS stores lease data. Your ERP processes payments. The backbone governs everything in between: approvals, escalations, inspections, vendor decisions, and compliance evidence that determine whether portfolio outcomes align with portfolio strategy. Kissflow is that layer.

Kissflow embeds compliance requirements into workflow design rather than treating them as an afterthought. Authority approval tracking for permits, occupancy certificates, and regulatory registrations is built directly into the relevant workflows — with SLA timers, escalation paths, and audit-ready evidence capture at every step. The platform supports region-specific regulatory workflows for RERA, DLD, MOMRA, and similar bodies, and is SOC 2 Type II and ISO 27001 certified, with GDPR compliance built in.

Most deployments start with one of three entry points: property operations and maintenance management, vendor onboarding and procurement governance, or compliance and audit readiness workflows. From that initial use case, teams typically expand laterally across the same department before moving into adjacent functions. The platform supports a land-and-expand motion that does not require a big-bang implementation — each new use case builds on the governance infrastructure already in place.

Every action on Kissflow, from approvals to escalations, is automatically logged with timestamps, user attribution, and full approval chains, creating an immutable audit trail. Role-based access control ensures the right people see the right data at the right time. The platform is certified under SOC 2 Type II and ISO 27001, with GDPR compliance and support for regional data residency requirements for sensitive portfolios.