How quickly can we get a workflow live?

Most workflows go live in 3 to 6 weeks. Prebuilt higher education templates shorten that further when they fit your use case.

What does a typical deployment look like?

Kissflow starts with a workshop to anchor on the highest-value use case, usually Faculty Lifecycle, IRB Approval, or Student Grievance. The pilot goes live in 4 to 6 weeks. Scale-out across schools and departments follows in 6 to 12 months.

Solution

The Digital Backbone for Higher Education

Run academics, research, and admin consistently across universities, without replacing core systems.

4.5/5

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Trusted by universities worldwide

Why your transformation is stalling

Truth 1: Every school works its own way

Decentralized decision-making is an unresolved problem across higher ed. It starts when each department and function invents its own forms, approvers, and routing rules.

Truth 2: Approvals live in inboxes

Faculty changes, IRB sign-offs, and vendor approvals occur between systems, not within them. No one owns the trail.

Truth 3: Central IT cannot scale to every request

Departments wait, build workarounds, or buy their own tools, fuelling sprawl and breaking governance.

A digital operations backbone

Kissflow connects your SIS, ERP, LMS, and research systems so they actually work across schools and departments.

Institutional governance & compliance

Board, accreditation, audit, and regulator-facing controls

Kissflow execution layer

Standardized workflows, departmental autonomy, integrated everywhere.

Approvals Faculty lifecycle IRB Curriculum Grievance Accommodations

Systems of record

Your core systems remain untouched

Banner Workday Oracle ERP Canvas Cayuse State

Academic execution

Run academic work the same way, across schools

Standardized academic workflows that travel across schools
Approvals routed and tracked, not buried in inboxes
Departmental ownership stays intact

Research orchestration

IRB, ethics, and grants without long waiting times

End-to-end research approval workflows
Compliance checkpoints built into every step
Research, finance, and academics share one view

Policy to practice

Policies that run itself

Exception-heavy workflows digitized end to end.
Approvals, escalations, and audit trails built in
Departmental autonomy preserved with institutional governance

Institutional intelligence

Controlled secure access at every level

Decision logic captured in repeatable workflows
Department-led innovation without IT bottlenecks
Change that scales incrementally, not in one big rollout

Academic execution

Run academic work the same way, across schools

Standardized academic workflows that travel across schools
Approvals routed and tracked, not buried in inboxes
Departmental ownership stays intact

Research orchestration

IRB, ethics, and grants without long waiting times

End-to-end research approval workflows
Compliance checkpoints built into every step
Research, finance, and academics share one view

Policy to practice

Policies that run itself

Exception-heavy workflows digitized end to end.
Approvals, escalations, and audit trails built in
Departmental autonomy preserved with institutional governance

Institutional intelligence

Controlled secure access at every level

Decision logic captured in repeatable workflows
Department-led innovation without IT bottlenecks
Change that scales incrementally, not in one big rollout

Recruitment, admissions, intake, enrollment

Student Application Review and Approval

Offer Letter and Admission Decision Workflow

Enrollment Confirmation and Deferral Tracking

Seat Allocation and Program Capacity Management

Transfer Credit Evaluation

Intake Readiness Checklist

Curriculum, faculty, assessment, accreditation

Course Creation and Approval Workflow

Faculty Onboarding and Credential Verification

Teaching Load and Assignment Approval

Curriculum Change Management

Exam and Assessment Approvals

Accreditation Evidence Collection

Wellbeing, conduct, accessibility, compliance

Student Grievance and Case Management

Disciplinary Action Workflow

Accessibility and Accommodation Requests

Mental Health and Wellness Referrals

Incident Reporting and Escalation

Compliance Documentation (Title IX, FERPA)

Facilities, maintenance, vendors, events

Facilities Work Order Requests

Preventive Maintenance Scheduling

Classroom Readiness Tracker

Asset and Equipment Downtime Log

Vendor and Contractor Approvals

Event and Space Booking Approvals

Apps your campus actually needs, ready to go live.

Faculty Lifecycle Manager

Appointments, reappointments, salary changes, and offboarding in one place. Every step on the audit trail.

IRB and Ethics Approval

Submit, review, and approve research protocols with compliance evidence captured as the work happens.

Student Grievance and Case Management

Track every case from intake to resolution. Title IX, conduct, and academic appeals on one running log.

Course and Curriculum Approval

Make curriculum changes through the right committees, track versions & be accreditation-ready.

Facilities Work Order

Submit, route, dispatch, and close maintenance work across every campus, with priority and SLA built in.

Accommodation Request Workflow

Manage accommodation requests with required documentation, approver routing, and FERPA-safe.

Award-winning 451% ROI

Nucleus Research determined that SN Aboitiz Power Group got 451% ROI and achieved payback in 2.8 months

4.3/5

4.6/5

4.2/5

INDUSTRY Education

HEADQUATERS Australia

“Kissflow became the college’s unified workflow and portal layer, consolidating 20 core school processes into a single, IT-governed automation hub.”

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KEY HIGHLIGHTS

80+

processes

5,300+

active users

20x lower

total cost of ownership

Recognized by

WAVE REPORT

The Forrester Wave™:
Low-Code Platforms For Citizen Developers, Q1 2024

For Low-Code Development Platform

For Enterprise Low-Code/No-Code Applications

Questions from Higher Ed CIOs

Kissflow runs as an execution layer, not a system of record. Data flows from Banner, Workday, or Oracle into Kissflow workflows, gets acted on, and flows back. No duplication, no custom middleware, no reconciliation overhead.

Yes. Each school can keep its local rules and approvers while sharing common compliance, audit, and reporting standards. Departments stay autonomous. Governance stays consistent.

Most workflows go live in 3 to 6 weeks. Prebuilt higher ed templates shorten that further when they fit your use case.

A unified execution layer that sits between your systems of record and your governance layer. It does not replace your SIS, ERP, LMS, or research systems. It runs the workflows that connect them and gives leadership real-time control over approvals, exceptions, and compliance.

Every workflow carries a built-in audit trail. Title IX cases, FERPA-controlled records, IRB approvals, and accreditation evidence are captured as work happens. Role-based access protects sensitive student and research data. You are audit-ready continuously, not reactively.

We start with a workshop to anchor on the highest-value use case, usually Faculty Lifecycle, IRB Approval, or Student Grievance. Pilot goes live in 4 to 6 weeks. Scale-out across schools and departments follows in 6 to 12 months.

SOC 2 Type II, ISO 27001, GDPR, FERPA-aligned controls, encryption at rest and in transit, and role-based access tied to your campus identity provider. Enterprise-grade from day one.