Update Student Final Grades Software for Registrar and Faculty Teams
Kissflow routes final grade submission by section, flags missing or out-of-range entries for registrar review before posting, and gives a grade change request its own auditable approval path, so a term closes without a missing grade or an undocumented change.
Trusted by leading universities worldwide
A grade that's reviewed before it posts, and traceable after
A grade sitting in a spreadsheet is not a grade on the transcript. Faculty submit final grades by section, on a deadline, and today that submission often happens by spreadsheet upload or a departmental form with no consistent completeness check before it reaches the registrar.
The registrar's office doesn't know which sections are missing grades until after the posting deadline has passed. A data entry error in a final grade isn't caught until a student notices it on their own transcript. A post-posting grade change gets handled by email between a faculty member and the registrar, with no consistent record, and a department that's chronically late every term never gets flagged because nobody's tracking the pattern.
Kissflow captures grade submission by section, flags missing, late, or out-of-range entries for registrar review before posting, and gives a grade change request its own separate, auditable approval path with faculty and registrar sign-off. Banner or your SIS remains the system of record for the transcript; Kissflow governs the submission, review, and change-approval trail around it.
What a grade cycle looks like without a governed submission workflow
Submission status is invisible until the deadline
The registrar's office doesn't know which sections are missing grades until after the posting deadline has passed.
Out-of-range or incomplete grades get caught late
A data entry error in a final grade isn't caught until a student notices it on their transcript.
Grade changes happen outside any approval path
A post-posting grade change gets handled by email between a faculty member and the registrar, with no consistent record.
Chronic late submitters go unaddressed
The same department is late every term, and without reporting, the pattern never gets raised.
Six modules. Built for how a grade cycle actually needs to close.
Every module ships with default forms, review logic, integrations, and dashboards. Configure each one to your term calendar in the visual builder.
Grade submission capture
Faculty submit final grades by section, against a submission deadline set for the term, tracked section by section as it happens.
Registrar review and approval
Flags missing, late, or out-of-range grades for registrar review before anything posts to the official transcript.
Grade change request workflow
Runs a separate, auditable path for a post-posting grade change, with faculty and registrar sign-off.
Submission status register
Shows which sections have and have not submitted grades in real time, so nobody waits until the deadline has already passed.
Student notification
Confirms to students the moment grades post, tied directly to the actual posting event rather than a batch email later.
Submission compliance dashboard
Surfaces which departments or instructors are chronically late, before it becomes a registrar escalation.
From request to system of record in four steps
Submit
Faculty submit final grades section by section against the term's posting deadline, not as one bulk file at the end.
Review
Missing, late, or out-of-range entries are flagged for registrar review before anything posts.
Approve
Once reviewed and cleared, grades post to the transcript and students are notified the same day.
Record
Any change after posting follows its own auditable path with faculty and registrar sign-off, retained against the record.
What changes when grade submission runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Submission | Spreadsheet upload or departmental form, inconsistently checked | Captured by section against a term-wide deadline |
| Review | Missing or out-of-range grades caught after posting, if at all | Flagged for registrar review before posting |
| Status visibility | Unknown which sections are missing until after the deadline | Visible in real time by section |
| Grade changes | Handled by email with no consistent record | A separate, auditable approval path with sign-off |
| Student notification | No confirmation tied to the actual posting event | Sent automatically when grades post |
| Compliance reporting | Chronic late submitters go unnoticed | Flagged on a dashboard by department and instructor |
Connects to Banner; the transcript stays there
Kissflow does not replace Banner or your SIS as the system of record for the transcript. It governs the submission, review, and grade-change approval trail around it.
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Built for how a term actually needs to close
Missing grades visible before the deadline, not after
The registrar sees exactly which sections haven't submitted while there's still time to follow up.
A separate, auditable path for changes
A post-posting grade change never happens by email alone, it runs through its own documented approval.
An ERP-adjacent grading layer
Banner or your SIS remains the system of record for the transcript. Kissflow governs the submission and review trail around it.
Live before your next term closes
Registrar staff configure deadlines, review rules, and change-request routing in the visual builder.
Compliance patterns visible by department
A chronically late department shows up on a dashboard, not just in registrar frustration.
Students notified the moment grades post
A posting confirmation goes out tied to the actual event, not a generic end-of-term reminder.
Related apps
Student Course Progress Management System
Course-level progress tracking with at-risk flagging and advisor routing.
Faculty Course Assignment Ops Management System
See how the instructor of record submitting a grade here was assigned to the section in the first place.
Apply Remove Access Hold Management System
Approval-routed holds and releases with a full register and student-facing status.
We help registrar teams close a term without chasing down a missing grade
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Talk to usGot questions? We're here to help.
Get SupportNo, that's the Student Course Progress Management System. This app handles the end-of-term submission and posting event itself, plus any grade change after posting.
Faculty Course Assignment Ops governs who gets assigned to teach a section. This app governs what happens once that instructor's term ends, submitting, reviewing, and posting the final grade.
It runs through a separate, auditable approval path requiring both faculty and registrar sign-off, distinct from the original submission and review.
No. Banner or your SIS remains the system of record for the transcript. This app governs the submission, review, and change-approval trail before and after posting.
Yes. Deadlines, completeness rules, and change-request routing are configured in the visual builder, and the AI Builder can generate a starting workflow from a plain-language description of your grading policy.
Through APIs and integration connectors, under single sign-on and role-based access, with every submission, review, and change written to an audit log.
Configuration and AI-assisted setup move rollout to weeks, so submission tracking can be running before this term's posting deadline.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, supports HECVAT review for procurement, and is built to support FERPA and GLBA Safeguards obligations, with data residency options in the US, EU, APAC, and Oceania.
