Regulatory Reporting & Submission Management System for EPA and PHMSA Filings
Kissflow tracks every EPA, PHMSA, and equivalent regulator filing obligation on its own deadline, assigns the evidence collection to the person who owns it, and requires an attestation before submission, so a filing never goes out unverified or late.
Trusted by energy operators worldwide
A missed filing deadline is not a paperwork problem. It is a compliance finding with a date attached.
An operator files with the EPA, PHMSA, and other regulators on a recurring basis, and each filing type carries its own deadline, its own evidence requirements, and its own internal sign-off that has to happen before the filing goes out the door. A missed deadline is not a paperwork slip, it is a compliance finding with a date attached, and an unverified filing that goes out without the right sign-off can be worse than a late one if the underlying data turns out to be wrong. This app is distinct from a broader regulatory obligation register that tracks compliance obligations generally across a facility; this one runs the actual submission workflow, the deadline, the evidence, the attestation, for one specific filing at a time.
Kissflow tracks every filing obligation against its own deadline, assigns evidence collection to a named owner well ahead of the due date, requires an internal attestation confirming the data is accurate before the filing is submitted, and keeps a complete audit trail of the filing, its supporting evidence, and its attestation for the next regulator inquiry.
Where a regulatory filing slips past its deadline
Deadlines are tracked by memory
A filing due date lives on someone's calendar, not a system that alerts the whole team.
Evidence collection has no clear owner
Supporting data for a filing gets gathered at the last minute by whoever is available.
No attestation before submission
A filing goes out without a documented internal sign-off confirming it is accurate.
Audit trail is incomplete
A regulator inquiry into a past filing means reconstructing what was submitted and why.
Six modules. Every filing tied to a deadline, an owner, and a signed attestation.
Configure filing types and deadlines by regulator and jurisdiction.
Obligation register
Every regulator filing obligation is registered with its own deadline, evidence requirements, and owner.
Task assignment
Evidence collection and preparation tasks are assigned to a clear owner, well ahead of the filing deadline.
Evidence collection
Supporting data is gathered from the relevant source and attached directly to the specific filing record.
Submission
The completed filing is submitted through the workflow only once every prior step is confirmed complete.
Attestation
A required internal sign-off confirms the filing's accuracy before it is allowed to go out the door.
Audit trail
A complete record of every filing, its supporting evidence, and its attestation is retained for audit.
From request to system of record in four steps
Capture
A filing requirement is registered and tracked against its own regulatory deadline.
Validate
Evidence collection for the specific filing is assigned to a clear, accountable owner and gathered against the requirement.
Track
A required internal attestation confirms the filing's accuracy before submission, and each obligation's status is tracked against its deadline.
Report
The register is the system of record, so the filing is submitted through the workflow with a complete audit record retained and status reporting from it.
What changes when regulatory filing runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Deadline tracking | On someone's personal calendar | Tracked and alerted for the whole team |
| Evidence collection | Gathered at the last minute | Assigned to a clear owner ahead of the deadline |
| Attestation | Informal or skipped | A required, documented sign-off |
| Submission record | Filed and forgotten | Retained with its full supporting evidence |
| Audit trail | Reconstructed on request | Complete and available on demand |
| Missed-deadline risk | Discovered after the fact | Flagged well ahead of the due date |
Connects to your environmental and compliance systems; Kissflow does not replace the regulator's own filing portal
Kissflow runs the deadline, evidence, and attestation layer. The relevant regulator's own portal remains the system of record for the filed submission.
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Built for how a regulatory filing actually needs to go out on time and verified
Every filing tied to its own deadline
Nothing slips because it was tracked on one person's calendar.
Attestation before it goes out
A filing does not submit without a documented internal sign-off.
A complete audit trail
A regulator inquiry does not mean reconstructing what happened.
Live in weeks
Configure filing types in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit trail on every filing.
One view for compliance
Every filing's deadline, evidence, and status in one place.
Related apps
We help compliance teams keep every regulatory filing on deadline and attested
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GVP & CIO at McDermott International, Ltd
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“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
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Global Head - Digitalization & Business Improvement
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CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportThis app tracks the deadline, evidence, and internal attestation. The relevant regulator's own portal remains the system of record for the filed submission.
Yes, an attestation step is required before submission.
Yes, EPA, PHMSA, and other regulator filing types are each configured with their own deadlines and requirements.
Yes, each filing's evidence-gathering tasks are assigned clearly, not left to whoever is available.
Yes, every filing, its evidence, and its attestation are retained for future inquiry.
Yes, a dashboard tracks every obligation and its due date.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access on every record.
