Quality & CAPA Management for Every Certification, Standard, and Corrective Action
A quality management app holds certifications, standards, audits, and CAPA records in one master dataset, with renewal and expiry alerts before a certificate lapses, instead of a folder of documents nobody actively monitors until an audit finds the gap.
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Quality records scattered across folders cannot alert anyone before something expires
Somewhere in a shared drive is the certificate that expires next month, and the plant will most likely find out about it from an auditor, not from a system watching the date. Most plants hold certifications, standards documents, audit records, and CAPA logs across shared drives, binders, and a spreadsheet someone updates when they remember to, and nothing in that setup watches an expiry date or rolls CAPA entries into a quality performance view leadership can act on.
Kissflow runs quality management as a governed master dataset. Certifications, standards, audit records, and CAPA entries live as linked records with role-based access, so a quality engineer, plant manager, and corporate quality lead work from the same data instead of three versions of it. Expiry alerts fire ahead of a lapse with configurable lead time, standards stay version-controlled, and every CAPA links to the certification, standard, or finding it affects.
A quality performance dashboard rolls certification status, standards compliance, and CAPA closure up across every plant into one view, replacing the manual roll-up someone assembled by hand before each review.
A quality folder cannot warn you before a certificate lapses
Certifications lapse quietly
Without an expiry alert, a certification or supplier qualification lapses and nobody notices until an audit or a customer asks for proof.
CAPA sits apart from the rest of quality
A CAPA log tracked separately from certifications and standards means no one sees the full quality picture in one place.
Standards documents go stale
Updated specifications and standards get filed in a folder, but nothing confirms the floor is working from the current version.
Reporting is a manual roll-up
A quality scorecard for leadership means someone manually pulling numbers from several trackers before every review.
Six process modules
Every module ships with default forms, alert rules, and dashboards. Configure each one to your quality system in the visual builder.
Certification and qualification register
Holds every certification, license, and supplier qualification as a linked record, with owner, scope, and expiry date.
Renewal and expiry alerts
Configurable alerts fire ahead of an expiry date, routed to the record owner with enough lead time to renew.
Standards and specification library
Current standards and specifications live on version-controlled records, so the floor always references the active version.
CAPA register
Every corrective and preventive action links to the quality record it affects, from issue through verified closure.
Role-based access
Quality engineers, plant managers, and corporate quality leads see the views and permissions their role needs.
Quality performance reporting
Certifications, standards compliance, and CAPA status roll up into one dashboard for plant and corporate quality reviews.
From request to system of record in four steps
Capture
A certification, standard, or CAPA entry is added to the master dataset with an owner and key dates.
Validate
Expiry dates and CAPA due dates are watched continuously against configured lead times.
Track
An approaching expiry or an overdue CAPA routes an alert to the record owner automatically.
Report
Every record rolls into a live quality performance dashboard for plant and corporate review, drawn from the register itself.
What changes when quality management runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Certification tracking | Filed in a folder, checked manually | Held as a record with automatic expiry alerts |
| CAPA visibility | Tracked in a separate log | Linked directly to the certification or standard it affects |
| Standards access | Floor may reference an outdated version | Version-controlled, current standard always accessible |
| Renewal timing | Discovered at audit or after lapse | Flagged ahead of expiry with lead time to act |
| Access control | Shared folder, same view for everyone | Role-based views for quality, plant, and corporate roles |
| Quality reporting | Manually assembled before each review | Live dashboard rolled up from the same records |
Connects to the systems your quality team already runs on
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Built for quality records that stay current
Expiry alerts, not a filing cabinet
Certifications and qualifications are watched continuously, with alerts fired ahead of a lapse rather than discovered at audit.
CAPA linked to the record it affects
A corrective action ties directly to the certification, standard, or audit finding behind it, not a standalone log entry.
Role-based by design
Quality engineers, plant managers, and corporate quality leads each see the view their role needs.
Live in weeks
Configure the register and alert rules in the visual builder, without a multi-month document management rollout.
One dashboard for every plant
Certification status, standards compliance, and CAPA performance roll up across sites into a single quality view.
Audit-ready by default
Every certification, standard version, and CAPA carries a timestamped history, ready for an ISO or customer audit.
Related apps
Corrective and Preventive Actions (CAPA) App
The dedicated CAPA workflow, from issue logging through a verified effectiveness review.
Factory Compliance and Audit Reporting
Runs the audit and inspection process that feeds findings into this quality register.
Deviation Management
Handles process and specification deviations that need a documented disposition.
We help quality teams keep certifications current and CAPA visible
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Talk to usGot questions? We're here to help.
Get SupportIt is a governed master dataset for certifications, standards, audit records, and CAPA entries, with renewal and expiry alerts and role-based reporting, replacing a mix of shared drives and spreadsheets.
A document management system stores files. This app holds structured records with owners, dates, and links between a certification, a standard, and the CAPA entries tied to it, with alerts built on top.
The CAPA app is the dedicated issue-to-closure workflow. This app is the broader quality register that CAPA sits inside, alongside certifications, standards, and audit records, with renewal alerting across all of them.
Lead time is configurable per record type, so a quality engineer can set a longer runway for a supplier qualification than for a minor document review.
Yes. Role-based access gives quality engineers, plant managers, and corporate quality leads the view and permissions appropriate to their role.
It runs alongside it. Standards and specifications are version-controlled and linked to CAPA and certification records, giving your quality system a live operational layer.
Yes. Each plant's certifications, standards, and CAPA records roll up into one corporate quality dashboard.
Configuration in the visual builder typically brings a plant's quality register live in weeks, without a multi-month document system migration.
