Preventive Maintenance Compliance Software for Every Asset
Kissflow watches PM schedule adherence as an exception workflow: a task's due date is checked against completion, an overdue task escalates before it becomes a failure, and a compliance scorecard shows the program's real completion rate, not the plan on paper.
Trusted by energy operators worldwide
A preventive maintenance program is only as good as the maintenance that actually happens on schedule.
A PM program exists on paper as a schedule: this pump gets serviced monthly, this valve gets inspected quarterly. What actually happens is a different question, one that usually lives in whether the work order got closed on time in a CMMS nobody reviews for overdue patterns. A schedule can say what's supposed to happen. It can't flag an overdue task before it becomes the failure the PM was supposed to prevent, or show a maintenance manager which sites are actually hitting their compliance rate.
Kissflow runs PM compliance as an exception workflow: schedule import and due-date calculation from your CMMS or EAM, completion verification against the schedule, automatic flagging the moment a task goes overdue, escalation to the responsible supervisor, a compliance scorecard by asset, site, and PM type, and a full audit trail. Your CMMS or EAM stays the system that generates and executes the work order; Kissflow watches whether it actually closed on time and escalates when it didn't.
Maintenance managers configure compliance thresholds and escalation chains by asset criticality in the visual builder, so an overdue PM on a safety-critical asset escalates faster than a routine one.
Where PM compliance breaks down between the schedule and the shop floor
Overdue tasks aren't flagged automatically
A missed PM date sits in the CMMS until someone runs a report and notices.
Escalation depends on someone checking
There's no automatic trigger that gets an overdue task in front of a supervisor before it becomes a failure.
Compliance rate is a quarterly exercise
Nobody knows the real PM completion rate until someone pulls a report at the end of the quarter.
No cross-site comparison
Each site tracks its own PM completion, with no shared view of which sites are falling behind.
Six modules. Overdue caught the moment it happens, not at quarter-end.
Configure each module to your PM schedules, assets, and escalation chains.
PM schedule import & due-date calculation
PM schedules import from your CMMS or EAM, with due dates calculated against each asset's maintenance interval and criticality.
Completion verification
Task completion is verified against the schedule, not assumed the moment a technician marks a work order closed in the CMMS.
Overdue flagging
A task that misses its due date is flagged the moment it happens, not weeks later at the next compliance report.
Escalation to supervisor
An overdue task routes to the responsible supervisor automatically, and escalates further up the chain if it stays unaddressed.
Compliance scorecard
A live compliance rate by asset, site, and PM type, replacing a quarterly spreadsheet exercise nobody trusts by the time it's built.
Audit trail
Every schedule, completion, and escalation is on record, searchable by asset and date for the next reliability review.
From request to system of record in four steps
Capture
PM tasks and due dates import automatically from your CMMS or EAM, keyed to each asset's interval.
Validate
Task completion is checked against the original schedule the moment a work order closes.
Track
A missed due date is flagged the moment it happens, not at the next scheduled report, and escalates to a supervisor.
Report
The compliance scorecard is the live system of record for PM adherence, showing the program's real completion rate by asset rather than the plan on paper.
What changes when PM compliance tracking runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Overdue detection | Found when someone runs a report | Flagged automatically the moment it happens |
| Escalation | Depends on someone checking the CMMS | Triggered automatically to the responsible supervisor |
| Compliance rate | Calculated quarterly, by hand | A live scorecard, updated in real time |
| Cross-site comparison | No shared view across sites | One dashboard comparing every site's compliance |
| Audit trail | Scattered across CMMS logs and emails | One record of every schedule, completion, and escalation |
| Criticality-based escalation | The same response for every overdue task | Faster escalation for safety-critical assets |
Connects to your CMMS or EAM for the PM schedule and work order data; Kissflow doesn't replace either
Your CMMS or EAM stays the system that generates and executes the PM work order. Kissflow watches whether it closed on time and runs the escalation and scorecard layer.
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Built for how PM compliance actually needs to be caught, not calculated later
Overdue flagged the moment it happens
No waiting for someone to run a report to find a missed PM date.
Escalation that doesn't depend on checking
An overdue task reaches a supervisor automatically, before it becomes a failure.
A real-time compliance rate
See the program's actual completion rate today, not at the end of the quarter.
Live in weeks
Configure escalation chains and compliance thresholds in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit log are built into every schedule and escalation.
One view across every site
Maintenance managers compare compliance across sites from a single dashboard.
Related apps
Refit & Maintenance App
Scope, schedule, and track a refit or overhaul project end to end, alongside routine maintenance.
QA Sign-Off After Maintenance Management System
Route a completed maintenance job through a QA checklist before return to service.
Safety Critical Equipment Compliance Tracker
Track certification and compliance status for safety-critical equipment across every site.
We help maintenance managers see PM compliance as it happens, not at quarter-end
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CIO, SN Aboitiz Power Group
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Talk to usGot questions? We're here to help.
Get SupportNo. Your CMMS or EAM stays the system that generates and executes the PM work order. Kissflow watches whether it closed on time and runs the overdue-flagging, escalation, and scorecard layer.
Refit & Maintenance runs the execution engine for maintenance and refit work orders themselves. Preventive Maintenance Compliance Management System is the compliance layer that watches whether PM tasks, wherever they're executed, close on schedule, and escalates the ones that don't.
That app tracks certification and compliance status for safety-critical equipment specifically. This app tracks PM schedule adherence across every asset, safety-critical or not, with escalation scaled by criticality.
No, escalation speed and approval level scale with the asset's criticality, configured by your maintenance leadership.
Yes, every site's compliance rate rolls up into one dashboard for comparison.
It imports from your CMMS or EAM, so you're not maintaining a second schedule by hand.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every record.
