Refit & Maintenance App for Rigs and Marine Assets
Kissflow runs a refit or overhaul as a scoped project: work packages defined before the asset comes out of service, resources and parts mobilized against a schedule, and execution tracked to closeout, alongside the routine maintenance work orders that keep running in between.
Trusted by energy operators worldwide
Drydock is booked eighteen months out. The refit scope inside it is not locked until the hull is already open.
A jack-up rig or an offshore support vessel goes into drydock or a yard period on a fixed calendar, but the actual scope, what gets replaced, what gets inspected, what gets discovered once access opens up, keeps changing until the work is underway. A spreadsheet can hold a work list drafted three months out. It can't hold the packages that get added once the hull is open, track parts against a fixed window, or show which discipline is behind schedule while the clock on the drydock booking keeps running.
Kissflow runs refit and maintenance as a project workflow: scope definition before the asset comes out of service, work order creation and routing by discipline, scheduling and resource mobilization against the fixed window, parts and inventory linkage so a work package doesn't stall waiting on a spare, execution and milestone tracking across every discipline, and closeout that hands the asset back with a documented record and a PM plan for what comes next. Your EAM or ERP system stays the record for the asset's maintenance history; Kissflow runs the project layer that gets a refit scope from definition to closeout.
Maintenance superintendents configure work packages, disciplines, and milestone gates in the visual builder. A scope addition discovered once the hull is open becomes a tracked work package with an owner, not a note added to a spreadsheet that nobody else sees.
Where refit and maintenance tracking breaks down between the yard and the schedule
Scope grows outside the plan
New work packages get discovered once the asset is opened up, with no structured way to add and track them.
Work orders live in different systems
Refit-specific work and routine maintenance requests are tracked separately, with no shared view of what's actually happening.
Parts availability isn't linked to the schedule
A work package stalls because a part wasn't ordered against the window it needed to arrive in.
Milestone tracking is a status meeting
Whether a discipline is on schedule depends on someone reporting it verbally, not a live view.
Six modules. From scope definition to closeout, on one schedule.
Configure each module to your work packages, disciplines, and milestone gates.
Refit scope definition
Work packages are scoped and approved before the asset comes out of service, with structured intake for scope added later.
Work order creation & routing
Every package becomes a work order routed to the discipline responsible for it.
Scheduling & resource mobilization
Crews, contractors, and equipment are scheduled against the fixed drydock or yard window.
Parts & inventory linkage
Work packages are linked to the parts they need, flagging a gap before it stalls the schedule.
Execution & milestone tracking
Every discipline's progress is tracked against the schedule in real time.
Closeout & PM handback
The asset returns to service with a documented record and a preventive maintenance plan already in place.
From request to system of record in four steps
Plan
Work packages are scoped and approved before the asset comes out of service.
Assign
Crews, contractors, and parts are scheduled and mobilized against the fixed window.
Execute
Progress by discipline is tracked in real time against the schedule, alongside the routine maintenance work orders that keep running in between.
Close-out
The asset returns to service with a documented record and a PM plan.
What changes when refit and maintenance tracking runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Scope definition | Drafted once, hard to track additions | Structured intake for every package, including additions |
| Work order tracking | Split across separate refit and routine systems | One system for both refit packages and routine work |
| Parts availability | Discovered missing when the work starts | Linked to the schedule, flagged before it stalls |
| Milestone status | Reported verbally in a status meeting | Live, by discipline, against the fixed window |
| Closeout record | Assembled from memory after the fact | Built from the work order and milestone history |
| PM handback | A separate exercise once the asset is back | Already in place at the moment of closeout |
Works alongside your EAM or ERP system; Kissflow doesn't replace the asset's maintenance system of record
Your EAM or ERP stays the record for the asset's maintenance history and cost. Kissflow runs the scope, scheduling, and execution-tracking layer for the refit project itself.
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Built for how a refit scope actually grows and gets tracked
Scope that grows without getting lost
A package discovered once the hull is open becomes a tracked work order, not a note in a margin.
Parts tied to the schedule
A missing part is flagged against the window it needs to arrive in, before it stalls a work package.
Milestone status without a meeting
See every discipline's progress against the fixed window in real time.
Live in weeks
Configure work packages and disciplines in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit log are built into every work order and milestone.
One view across every discipline
Maintenance, contractors, and asset owners see the same live picture instead of separate spreadsheets.
Related apps
Turnaround Readiness Management System
Track scope freeze, contractor mobilization, and spares readiness ahead of a shutdown or turnaround.
Preventive Maintenance Compliance Management System
Track PM schedule adherence and overdue task escalation across every asset.
QA Sign-Off After Maintenance Management System
Route a completed maintenance job through a QA checklist before return to service.
We help maintenance teams keep a refit scope from outrunning its schedule
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GVP & CIO at McDermott International, Ltd
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CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your EAM or ERP stays the record for the asset's maintenance history and cost. Kissflow runs the project layer that scopes, schedules, and tracks a refit or overhaul to closeout.
A general maintenance app handles the day-to-day work order lifecycle for routine, ongoing asset maintenance. Refit & Maintenance App is scoped to the periodic major refit or overhaul project, drydock, yard period, rig refurbishment, run as a bounded, milestone-driven program alongside the routine work.
Turnaround Readiness tracks the multi-week readiness program before a shutdown or turnaround starts: scope freeze, contractor mobilization, spares. This app runs the refit or overhaul project itself, from scope definition through execution to closeout, once readiness is confirmed.
Yes, a new work package discovered once the asset is open is captured through the same structured intake as the original scope, with its own owner and schedule impact.
Whoever you configure, typically the maintenance superintendent, with visibility for every discipline lead and the asset owner.
Yes, work order updates and milestone status can be captured from a mobile device on site.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every work order.
