LIMS Out-Of-Spec Exception Software for Lab Teams
Kissflow opens an investigation the moment a lab result crosses spec, whether it's a concrete cylinder break, a soil compaction test, or a weld consumable check, and tracks it to a documented disposition before the work it covers gets buried under the next lift.
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A concrete cylinder that fails at twenty-six days doesn't fail quietly. By then the pour is buried under three more lifts of concrete and the schedule has moved on.
A capital project's material testing lab runs a steady stream of results, concrete cylinder breaks, soil compaction tests, weld consumable checks, coating thickness readings, most of which pass without incident. The ones that don't need to trigger an investigation immediately: was it a test error, a sampling problem, or a genuine out-of-spec condition that puts already-completed work at risk. The LIMS holds the result. What it usually doesn't hold is a structured, documented path from that out-of-spec flag to a retest, a root cause, and a signed-off disposition, which is exactly the gap that leaves an out-of-spec result sitting unresolved while construction keeps moving on top of it. Kissflow opens that investigation automatically the moment a result crosses spec and tracks it to a documented release, rework, or reject decision.
Where an out-of-spec lab result sits without a resolution path
An out-of-spec flag doesn't trigger anything automatically
A failed result sits in the LIMS report until someone happens to review it.
Retest requests aren't tracked to completion
A retest gets requested verbally and the result never makes it back to the original failed sample's record.
Root cause investigation isn't documented
Whether a failure was a lab error or a genuine material problem gets decided in a hallway conversation.
Disposition happens without a formal sign-off
Work continues on top of a questionable result because nobody formally released it, or rejected it, on the record.
Six modules. Every out-of-spec result investigated, retested, and dispositioned on the record before work continues on top of it.
Configure your spec limits, investigation workflow, and disposition authority to your quality program.
Out-of-spec detection
A lab result crossing its spec limit opens an investigation automatically, linked to the original test record.
Retest request and tracking
A retest is requested and tracked back to the original sample and location, closing the loop the initial flag opened.
Root cause investigation
Whether the failure was a lab error, a sampling issue, or a genuine material problem is documented against a structured investigation.
Work hold
Downstream work tied to the affected location or lot can be held automatically while the investigation is open.
Disposition and sign-off
A formal release, rework, or reject decision is recorded with the approving authority on the record.
Out-of-spec trend dashboard
Every out-of-spec event rolls up by test type, location, and cause, surfacing recurring quality risk.
From request to system of record in four steps
Report
A lab result crossing its spec limit opens an investigation automatically, linked to the original sample.
Assess
A retest is requested and root cause is documented, whether it is a lab error or a genuine material issue.
Resolve
Downstream work on the affected location or lot is held while the investigation is open, and the corrective path is worked to a decision.
Record
A formal release, rework, or reject disposition closes the investigation, with the approving authority on record and the full history retained.
What changes when LIMS out-of-spec management runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Out-of-spec detection | Sits in a LIMS report until someone reviews it | Opens an investigation automatically |
| Retest tracking | Requested verbally, results untracked | Tracked back to the original failed sample |
| Root cause | Decided informally | Documented against a structured investigation |
| Downstream work | Continues regardless of the open investigation | Can be held automatically until disposition |
| Disposition | Made without a formal, signed-off decision | Recorded with the approving authority on record |
| Quality trends | Not visible across test types or locations | Rolled up by test type, location, and cause |
Connects to your LIMS for test result data; Kissflow doesn't replace your system of record
Kissflow runs the out-of-spec investigation, retest tracking, and disposition workflow. Your LIMS stays the system of record for the raw test result and sample chain of custody.
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Built for how an out-of-spec result actually needs to be resolved, not just flagged
Investigation opens automatically
A failed result doesn't sit in a report waiting for someone to notice it.
Work can be held on the spot
Downstream work on the affected location or lot pauses until the investigation resolves.
A disposition on record
Release, rework, or reject is a documented decision with an approving authority, not an assumption.
Live in weeks
Configure your spec limits and disposition authority in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit trail on every investigation and disposition decision.
Trends across test types
See recurring out-of-spec risk by test type and location before it becomes a pattern nobody's tracking.
Related apps
NDT Inspection Management Workflow
A different verification path for weld quality specifically, radiographic and ultrasonic examination rather than lab sample testing.
Hydro Test Management Workflow
A third verification path, a full-system pressure test rather than a material sample result.
Audit & Inspection Management System
Route a recurring out-of-spec pattern into the same findings-to-closure discipline used across construction audits.
We help project quality teams resolve an out-of-spec result before it's buried under the next lift
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Talk to usGot questions? We're here to help.
Get SupportNo. Your LIMS stays the system of record for the raw test result and sample chain of custody. Kissflow opens and manages the investigation once a result crosses spec.
NDT Inspection Management Workflow covers radiographic and ultrasonic weld examination specifically. This app covers lab sample results generally, concrete, soil, coatings, and other material tests run through your LIMS.
Yes. A work hold can be configured to trigger automatically on the affected location or lot when a result crosses spec, until the investigation is dispositioned.
Configurable to your quality program, typically a QA/QC manager or engineer with defined sign-off authority over release, rework, or reject decisions.
Yes. Spec limits are configurable per test type, so a concrete cylinder break and a coating thickness reading use their own thresholds.
A passing retest routes the investigation to disposition, but the formal release decision still requires the approving authority's sign-off.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every investigation and disposition decision.
