Batch Record Review Product Release Software
A batch does not ship on a clean test result alone; someone has to read the full record and sign the release. Kissflow runs that review as a governed workflow: automatic completeness and deviation checks, multi-stage sign-off, and a full audit trail behind every release.
Trusted by energy operators worldwide
One release gate every batch passes through before it ships
The last test result comes back clean and the paperwork lands on the QA desk, but the batch does not move until someone reads every page of the record and signs the release.
That review, confirming the record is complete, every deviation was closed, every specification was actually met, is what stands between a finished batch sitting in the warehouse and a released one that can ship. On paper it sounds like a formality; in practice it means a reviewer manually cross-checking dozens of entries against dozens of specifications, and a single missed signature or unclosed deviation can hold a batch for days while someone tracks down what was skipped. Production is waiting on the release to free up the line, and planning is waiting on it to confirm the shipment date, so every hour the review takes without visibility is an hour nobody downstream can plan around.
Kissflow runs that review and release authorization as a governed workflow: intake, automatic completeness and deviation checks, multi-stage sign-off, a full audit trail, and a self-service view for whoever is waiting on the release.
A batch record review with no structure is a release delay waiting to happen
Records get reviewed page by page, manually
A reviewer works through a paper or PDF batch record line by line, with no system flagging what is missing before the review starts.
Open deviations get missed
A deviation logged against the batch during production does not automatically block release, so it can slip through if the reviewer misses it.
No visibility for production or planning
Production and planning have no way to see where a batch sits in the release review, so they call QA to ask.
Release delegation breaks down
When the primary reviewer is out, a batch record waits on a desk instead of routing to a backup automatically.
Six modules. Configurable to your QMS release checklist.
Every module ships with default forms, approval logic, integrations, and dashboards. Configure each one to your operating model in the visual builder.
Batch record intake
Captures the completed batch record, test results, and any logged deviations in one structured submission.
Completeness and deviation check
Flags missing entries, unsigned steps, and open deviations against the batch before a reviewer even starts.
Multi-stage release approval
Routes the batch through QA review and release sign-off, with delegation and escalation if it runs overdue.
Audit trail
Keeps the full record, every flagged issue, and every sign-off decision on file, tied to that specific batch.
Live status tracking
Shows production, planning, and QA exactly where a batch sits in the release review, updated in real time.
Requester self-service portal
Lets production supervisors submit a batch for release and track it without calling QA for a status update.
From request to system of record in four steps
Submit
Production submits the completed batch record and test results once the run is finished.
Review
The system flags missing entries and open deviations against the batch before a reviewer sees it.
Approve
QA reviews the full record and signs the release or holds the batch, with escalation if it stalls.
Record
The release decision and full record are logged to the audit trail, and the batch clears to ship.
What changes when batch release runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Record intake | Paper or PDF record handed off with no completeness check | Submitted through one structured form with automatic completeness check |
| Deviation check | Reviewer has to remember to check for open deviations | Open deviations flagged automatically before review |
| Review and sign-off | Whoever is at their desk reviews it, whenever they get to it | Routed to the accountable QA reviewer with delegation and escalation |
| Record | Sign-off exists only on the paper record itself | Every review and release decision logged to the audit trail |
| Visibility | Production has no idea where a batch sits in review | Live status visible to production, planning, and QA |
| Release | Release timing depends on who happens to be available | Release routes and escalates on a predictable clock |
Connects to the quality and ERP systems you already run
.svg){kind=logo}
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
Built for how a batch actually gets released
A release gate, not a new quality system
Your QMS or ERP stays the record of formulation and testing. Kissflow runs the governed review and release decision around it.
Open deviations surface automatically
A batch with an unresolved deviation is flagged before a reviewer signs off, not caught after the fact.
Live in weeks, not a re-implementation
Configure the review checklist, routing, and escalation rules in the visual builder, without a change request against your QMS.
Governance built into the workflow
Delegation, escalation, and a full audit trail are how every batch moves, not a control added afterward.
Self-service for production
Supervisors submit and track their own batch releases instead of calling QA to ask what's holding things up.
Made for cross-team work
Production, QA, and planning see the same release record with their own view of it.
Related apps
Quality Quarantine & Product Release Decision Management System
Handle the exception-driven quarantine decision for a lot already flagged non-conforming, separate from this app's routine per-batch release.
Non-Conformance Reporting & Escalation Management System
Log and escalate a non-conformance found on the floor before it becomes a hold this app would otherwise release around.
CAPA Initiation Management System
Open a corrective and preventive action for a root cause this release review turns up.
We help quality leaders keep batch release moving without losing control
.gif)
“If a company cannot enable everybody to use AI, they will never get the true benefit of AI. Platforms like Kissflow allow us to put that capability in the hands of our users in a safe way.”
Vagesh Dave
GVP & CIO at McDermott International, Ltd
See The Full Story
“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
See the Full Story
“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
See The Full Story
See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportQuality Quarantine handles the exception: a lot already flagged non-conforming and held under a quarantine tag, deciding release, rework, or scrap. This app is the routine review every batch goes through before release, whether or not anything was flagged.
No. Your QMS or LIMS stays the system of record for test results and specifications. Kissflow runs the review and release workflow around the record it produces.
An incomplete record, a missing signature on a required step, or an open deviation that has not been closed and reviewed.
Routing is configurable. Typically a QA reviewer and, for higher-risk products, a QA manager, with delegation when either is unavailable.
Yes. Process owners configure forms, routing, and thresholds in the visual builder, and the AI Builder can generate a working app from a plain-language description.
Through APIs and integration connectors, under single sign-on and role-based access, with every action written to an audit log.
Configuration and AI generation move delivery from weeks to days, without a multi-year platform program or an engineering backlog.
Kissflow is certified to SOC 1, SOC 2, SOC 3, ISO/IEC 27001, HIPAA, GDPR, and CCPA, hosted on Google Cloud with data residency in the US, EU, APAC, and Oceania.
