The approved purchase order is then sent to the supplier. Upon acceptance, the PO becomes a binding contract. The supplier delivers the products on the specified date. The delivery is checked for quality, and any returns required are processed. The supplier sends the invoice for payment, which undergoes an auto three-way matching process, and upon a successful match, the payment is processed through an accounting system. By streamlining their overall procure-pay process, Ruangguru was able to implement a proper procurement strategy and bring complete transparency into what's happening in purchasing.

For supplier registration, the service owner or manager can submit the registration request using a form that includes vital information about the suppliers. It goes to the procurement team for review, which checks the submitted form to ensure there is sufficient information. Once the submission is accepted, the supplier is logged into the master repository of the system. The reviewing team also has the option to return the submission or reject it. The contract registration process will be triggered every time a contract is submitted against a supplier. With a dedicated supplier registration and contract management process, Kissflow Procurement Cloud ensured compliance and paved the way for strategic sourcing, which will further reduce spending.

Dedicated workflows were created for Ruangguru to address their requirements, including a travel form with reimbursement. Users can now initiate a travel reimbursement request against a standard, allotted budget. Based on the item and the cost, it is auto-approved in the AP queue, speeding up the overall process.

The transition from manual to digital