Technical Bid Evaluation Software for Capital Projects
Kissflow scores every bidder against the same locked weighted criteria, routes clarifications with a real deadline, and produces a single recommendation record with every score attached, instead of three engineers editing the same spreadsheet at once.
Trusted by energy operators worldwide
Three bidders, one scope, and a spreadsheet that three different engineers are editing at the same time.
A technical bid evaluation asks a small committee, process, mechanical, instrumentation, whoever the scope touches, to score competing bids against the same weighted criteria and flag exceptions to spec before a bid can move to commercial negotiation. Run on a shared spreadsheet, that process invites overwritten scores, missed clarification deadlines, and a recommendation memo reconstructed from whoever remembers the reasoning weeks later. A tab per evaluator holds that person's scores. It can't lock the criteria set so nobody scores against a different standard, track a clarification back to a bidder with a real deadline, or produce one recommendation record the moment evaluation closes.
Kissflow gives every evaluator their own scoring form against one locked criteria set, checks every bid against the technical spec with exceptions flagged automatically, tracks clarifications to bidders with a response deadline and escalation if overdue, and produces one consolidated recommendation with every score attached before it routes for sign-off.
A project engineer auditing the award later sees exactly how each bidder scored, not three engineers' memory of an overwritten spreadsheet.
Where technical bid evaluation loses its own audit trail
Scoring criteria drift between evaluators
One reviewer weights schedule heavily, another weights it lightly, and nobody agreed on that up front.
Scores get overwritten on a shared file
Two evaluators editing the same spreadsheet at once means one person's input quietly disappears.
Clarification requests to bidders have no deadline
A question sent to a bidder sits unanswered for two weeks with nobody tracking whether it's overdue.
The recommendation isn't traceable back to individual scores
Six months later, nobody can show exactly why bidder B lost points on the compliance matrix.
Six modules. Every bid scored against locked criteria, every clarification tracked, and one recommendation record with the full audit trail.
Configure your scoring criteria, weighting, and evaluation committee to your bid package.
Weighted scoring criteria
A locked criteria set and weighting apply to every bidder, so no evaluator scores against a different standard.
Individual evaluator scoring
Each committee member scores independently against the same criteria, with scores attributed and timestamped.
Compliance matrix
Every bid is checked line by line against the technical spec, with exceptions flagged automatically as they're found.
Clarification routing
A question routed to a bidder carries a response deadline, with overdue clarifications escalated automatically.
Recommendation and sign-off
A consolidated recommendation is produced from every evaluator's score, routed for technical sign-off before negotiation.
Evaluation dashboard
Every bid package's evaluation status, in progress, clarifications pending, or recommended, rolls up in one view.
From request to system of record in four steps
Submit
A bid package opens with its locked scoring criteria, weighting, and assigned evaluation committee.
Review
Each evaluator scores independently and flags any compliance-matrix exceptions against the spec, and clarifications go back to bidders with a response deadline tracked to closure.
Approve
A consolidated recommendation with every score attached routes for technical sign-off.
Record
The recommendation record is retained with every score attached, instead of three engineers editing one spreadsheet at once.
What changes when technical bid evaluation runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Scoring criteria | Interpreted differently by each evaluator | Locked and applied consistently to every bid |
| Score entry | A shared spreadsheet, edits can overwrite each other | Individual, attributed scoring forms per evaluator |
| Compliance check | A manual line-by-line read against the spec | A structured matrix with exceptions flagged automatically |
| Clarifications | Sent by email, no tracked deadline | Routed with a deadline and escalation if overdue |
| Recommendation | Reconstructed from memory and email threads | Generated from every attached score and comment |
| Audit trail | Scattered across emails and spreadsheet versions | One record per bid package, fully traceable |
Connects to your ERP for the resulting purchase order once the bid is awarded; Kissflow doesn't replace your system of record
Kissflow runs the technical scoring, compliance matrix, and recommendation workflow. Your ERP stays the system of record for the purchase order once commercial negotiation and award are complete.
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Built for how a technical bid evaluation actually needs to hold up later, not just get through the meeting
One locked criteria set
Every bidder is scored against the same weighted standard, not whatever an individual evaluator prefers.
No overwritten scores
Each evaluator's input is attributed and preserved, not lost to a shared spreadsheet edit.
Clarifications don't go stale
A question to a bidder has a tracked deadline and escalates if it goes unanswered.
Live in weeks
Configure your scoring criteria and evaluation committee in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit trail on every score, comment, and recommendation.
A recommendation you can defend later
Every point lost on the compliance matrix is traceable back to a specific evaluator's comment.
Related apps
Procurement Package Progress Management System
Track the package's progress once the technical evaluation is complete and the bid moves to award.
Long-Lead Item Monitoring System
Follow a schedule-critical awarded item into fabrication milestone tracking.
Vendor Document Review Management System
Continue document review with the awarded vendor once the technical bid evaluation closes.
We help procurement and engineering teams score bids without a spreadsheet edit war
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Vagesh Dave
GVP & CIO at McDermott International, Ltd
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“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
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“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your ERP or e-sourcing tool stays the system of record for the RFQ issuance and resulting purchase order. Kissflow runs the technical scoring and recommendation workflow that sits between them.
This app is scoped to the pre-award technical scoring decision. Procurement Package Progress Management System tracks the package after award, through fabrication and shipment.
Yes. Scoring criteria and weighting are configurable per bid package, so a compressor package and a bulk-materials package can use different standards.
Yes. Bidders can be given limited, self-service access to view and respond to their own clarification requests within the tracked deadline.
Each evaluator has their own scoring form, visible only to them and the evaluation lead until scoring closes, preventing one score from influencing another.
This app is scoped to technical evaluation. Commercial evaluation, pricing, and negotiation are handled separately once a bid clears the technical gate.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every score, comment, and recommendation.
