Preventive Maintenance Schedule Software
Kissflow generates a work order automatically when a piece of equipment's service interval comes due, tracks technician assignment, work performed, and parts used against each scheduled service, and gives the physical plant director one view of every piece of equipment's next due date across every building, so a code-mandated interval never depends on one technician's memory.
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The elevator's inspection certificate is a piece of paper taped inside the cab. The schedule that got it inspected on time lives somewhere else, if it lives anywhere at all.
A campus runs on building systems with code-mandated inspection and service intervals: elevators, fire suppression systems, boilers, backup generators, HVAC. Each has its own interval, set by code or manufacturer recommendation, and missing one isn't just a maintenance lapse, it's a compliance gap that shows up on a fire marshal's visit or a Clery Act annual security and fire safety report data pull.
Most physical plant offices know their intervals. What's harder is proving, on demand, that every piece of equipment on every building got serviced on schedule, especially across a campus with dozens of buildings and hundreds of pieces of equipment, each tracked, if tracked at all, in a maintenance technician's own notes or a spreadsheet nobody outside the department sees.
Kissflow rebuilds this as a scheduling and completion register: breakdown and request logging alongside scheduled work, automatic work order creation on interval, scheduling and technician assignment, execution tracking, parts and closure records, and a PM planning view that shows the physical plant director every piece of equipment's next due date across every building, in one place.
What breaks when preventive maintenance intervals aren't tracked centrally
Intervals are tracked by individual technicians
Institutional knowledge of what's due when lives in one person's head or notebook.
Missed intervals aren't visible until an inspection
A lapsed service interval surfaces during a fire marshal visit, not before.
No campus-wide view of what's coming due
The physical plant director can't see next month's PM workload across every building at once.
Parts and completion history is scattered
Records live in individual technician notes rather than against the equipment.
Three modules. Built so no code-mandated interval depends on memory.
Every module ships with default schedules and dashboards. Configure each one to your equipment types and intervals in the visual builder.
Interval-based scheduling
Generates a work order automatically when a piece of equipment's service interval comes due.
Execution and parts tracking
Tracks technician assignment, work performed, and parts used against each scheduled service.
PM planning view
Shows every piece of equipment's next due date across every building in one place.
From request to system of record in four steps
Initiate
A scheduled service interval coming due for a piece of equipment generates a work order automatically and assigns it to a technician.
Conduct
The technician performs the service, recording the work done and the parts used against the scheduled service.
Flag
Any issue found during the service is captured against the equipment's record for follow-up.
Record
Completion is stored to the equipment's history, the next due date is calculated automatically, and the physical plant director sees every asset's next service across every building.
What changes when preventive maintenance scheduling runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Service intervals | Tracked by individual technicians | Tracked centrally by equipment and building |
| Work order creation | Manually remembered and created | Generated automatically on interval |
| Missed intervals | Discovered during an inspection or failure | Visible on the PM plan before they're missed |
| Parts and completion records | Kept in a technician's own notes | Recorded against the equipment's service history |
| Campus-wide PM visibility | None, building by building only | One view of every piece of equipment's next due date |
| Compliance readiness | A scramble before a fire marshal visit | Current by default |
Connects to your CMMS; your CMMS stays the system of record for full asset history
Kissflow does not replace a computerized maintenance management system for long-term asset records. It is the interval-scheduling and completion layer that keeps every service current and visible.
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Built so no code-mandated interval depends on memory
Work orders generated automatically
No PM interval depends on a technician remembering it's due.
One view, every building
Every piece of equipment's next due date is visible campus-wide, not building by building.
Parts and completion on record
Service history is tracked centrally, not in individual notebooks.
Live in weeks
Physical plant configures equipment types and intervals in the visual builder.
Compliance-ready by default
Fire marshal and code-mandated inspection readiness doesn't require a scramble.
Overdue intervals flagged
Anything past its due date is visible immediately, not discovered at the next inspection.
Related apps
Facilities Maintenance Request & Work Order Management System
The reactive counterpart to this proactive scheduling app.
Work Order Management & SLA Management System
Where a missed PM interval that becomes an active issue gets escalated.
Safety Inspection & Compliance Documentation Management System
Where broader campus safety findings, not just equipment intervals, get tracked to closure.
We help physical plant offices stay current on every code-mandated service interval
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GVP & CIO at McDermott International, Ltd
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CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your CMMS stays the system of record for full asset history. This app handles interval-based scheduling and completion tracking, which can feed or be fed by your CMMS.
That app handles reactive, requester-submitted maintenance issues. This app handles proactive, interval-driven scheduled service, generated automatically rather than requested by anyone.
Elevators, fire suppression systems, boilers, backup generators, HVAC, and any other equipment with a code-mandated or manufacturer-recommended service interval.
It keeps service records current and accessible, which supports an annual security and fire safety report data pull or an inspection visit, though it isn't a compliance filing tool itself.
Automatically, based on the completion date of the prior service and the configured interval for that equipment type.
Yes. The PM planning view shows every piece of equipment's next due date across every building in one place.
A missed interval stays visible on the PM plan as overdue until it's completed, rather than disappearing from view.
Yes. Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001.
