Employer Partnership and Campus Recruitment Coordination for Every Fair, Session, and Posting
One record per employer partner, one shared calendar for career fairs and info sessions, and one queue for every posting waiting on review, so a five-year employer relationship survives staff turnover instead of living only in one coordinator's memory.
Trusted by energy operators worldwide
Sixty employer partners, four fairs, and one shared inbox
Sixty employer partners, four fairs a year, and one shared inbox: that is how a lot of campus recruiting calendars still run. A staffing coordinator books a room for one info session while a colleague books the same room for another employer the same week, a job posting sits unreviewed for a week because nobody was assigned to check it, and the only record of a five-year employer relationship is whichever staff member has been there long enough to remember it. When that staff member moves on, the relationship history moves on with them.
Employer Partnership and Campus Recruitment Coordination gives every partner, event, and posting a place to live outside of memory and email. Contact details, agreement terms, and renewal dates sit on a single partner record instead of a folder of old emails, career fairs and info sessions get scheduled against the academic calendar instead of whichever calendar a coordinator happens to have open, and every posting an employer submits gets reviewed by staff before it reaches a student. Room bookings, student sign-ups, and interviewer schedules stay in sync automatically, and a director can finally see per-employer history in one dashboard.
What breaks when campus recruiting coordination runs on a shared inbox
Employer information scatters across staff inboxes
Nobody has one record of a partner's history with the institution.
Interview slots get double-booked
Room and interviewer schedules are managed in separate calendars that don't talk to each other.
Posting review has no queue
A job or internship posting sits unreviewed until someone happens to check email.
Season-end reporting is reconstructed by hand
Fair attendance and hire counts get pulled together from memory and spreadsheets.
Six modules. Built for the full arc of an employer relationship, not just the fair.
Every module ships with default forms, routing, and dashboards. Configure each one to match how your office runs a recruiting season.
Employer partner intake and agreement
Contact details, agreement terms, industry, and renewal date captured against a single partner record.
Recruiting event and info-session scheduling
Career fairs and employer info sessions coordinated against the academic calendar, not a personal one.
Job and internship posting review
Employers submit postings through a structured form, and staff review every one before it goes live to students.
On-campus interview logistics
Room booking, student sign-ups, and interviewer schedules stay in sync automatically in one place, not three separate calendars.
Partner relationship dashboard
Per-employer history, events attended, postings submitted, and hires made, all visible at a glance on one record.
Recruiting season reporting
Fair attendance, applications generated, and offers extended, broken down by employer and by academic program.
From request to system of record in four steps
Plan
Each employer partner is onboarded with agreement, contact, and industry details captured on one partner record.
Assign
Fairs, info sessions, and postings are scheduled and coordinated against the academic calendar.
Execute
Room booking, student sign-ups, and interviewer schedules stay in sync automatically as interview day approaches.
Close-out
Hires, applications, and event attendance roll up into the partner's ongoing record for next season's planning.
What changes when recruiting coordination runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Employer records | Scattered across staff inboxes | One partner record with full history |
| Event scheduling | Separate calendars per staff member | Coordinated against the academic calendar |
| Posting review | Whenever someone checks email | A defined review queue |
| Interview logistics | Room and interviewer schedules managed separately | Booked and synced in one place |
| Relationship history | Reconstructed from memory | A dashboard per employer partner |
| Season reporting | Assembled by hand after the fact | Automatic reporting by fair and by program |
Connects to your SIS and calendar; Banner and Workday stay the system of record
Kissflow does not replace Banner, Workday, or your enrollment system. Student enrollment and degree progress stay where they are; Kissflow coordinates the employer-facing side of recruiting that sits alongside it.
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Built for the employer relationship a spreadsheet can't hold
One record per employer partner
Agreement terms, contact history, and renewal dates live in a single place, not a rolodex of staff inboxes.
Coordinated against the academic calendar
Fairs and info sessions are scheduled with visibility into what else is already booked.
Live in weeks
Partner intake, event scheduling, and posting review are configured in the visual builder, and the AI Builder can generate a starting workflow from a description of your recruiting calendar.
An ERP-adjacent record
The SIS remains the record of enrollment and degree progress; Kissflow coordinates the employer-facing side of recruiting.
A stalled posting surfaces before the fair
An unreviewed job or internship posting is flagged before it misses the recruiting window.
Role-based access
Staff see the partners and events assigned to them; leadership sees the full recruiting calendar.
Related apps
Student Career Case Management Workflow
Where an individual student's job search issue is tracked once a recruiting connection runs into a problem.
Internship and Work-Study Placement Management System
Picks up once an employer relationship turns into a specific student placement.
Career Outcome Tracking and Alumni Engagement
Where hires generated through recruiting activity eventually get counted as outcomes.
We help career services keep sixty employer relationships straight without sixty personal inboxes.
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CIO, SN Aboitiz Power Group
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Talk to usGot questions? We're here to help.
Get SupportNo. Your SIS stays the system of record for student enrollment and degree progress. Kissflow coordinates the employer-facing side: partner agreements, events, postings, and interview logistics.
No. That is Faculty Hiring and Credentialing Management System. This app is exclusively employer-facing, coordinating outside companies recruiting students, not the institution's own hiring.
Yes. Employers submit through a partner-facing form, and staff review before it publishes to students, so nothing goes live unreviewed.
The scheduling module surfaces the conflict at booking time instead of after both sessions are already promoted to students.
Yes. Partner intake, event scheduling, and posting review are configured in the visual builder, and the AI Builder can generate a starting workflow from a description of your recruiting calendar.
Access is role-based. Staff see the partners and events assigned to them; the office director sees the full recruiting calendar and partner list.
Configuration and AI-assisted setup typically move initial rollout to weeks, not a multi-month systems project.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, supports HECVAT review, and is built to support FERPA and GLBA Safeguards obligations, with data residency options in the US, EU, APAC, and Oceania.
