Degree Audit and Graduation Clearance Management
Kissflow routes a graduating student's degree audit through advisor, department, and registrar clearance on one record, so a transfer substitution or requirement waiver gets resolved and every required sign-off lands before the conferral deadline, not discovered after invitations go out.
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A degree audit can say a student is done. Graduation clearance is five more people agreeing that it's true.
A degree audit checks a student's completed coursework against catalog-year requirements and usually gets most of it right automatically. What it can't resolve on its own is the exception: a transfer course that maps close enough to satisfy a requirement but needs a substitution approved, a requirement waived for a documented reason, a minor added late that changes what's still outstanding. Each of those needs a human decision, and graduation clearance is where all of them have to land before a name goes on the commencement list.
That clearance chain runs through people who don't share a queue: the academic advisor confirms the plan is complete, the department chair signs off on any substitution or waiver in the major, and the registrar does the final check, university requirements, holds, residency rules, before certifying the student for conferral. When any one of those sits in an inbox past the deadline, the student finds out at the worst possible time, after commencement invitations have gone out.
Kissflow builds this as a governed clearance workflow: audit scheduling each term for a graduating cohort, checklist execution against catalog requirements, exception routing for substitutions and waivers to the right approver, multi-office clearance with advisor, department, and registrar sign-off, and a scorecard the registrar's office can check against the conferral deadline instead of finding out late who's still outstanding.
What graduation clearance runs into without one workflow
Substitutions and waivers stall in an inbox
An exception needs a specific person's sign-off, and there's no visibility into whether it's been seen.
Clearance crosses offices that don't share a queue
Advisor, department, and registrar sign-offs happen separately, with no shared view of what's still outstanding.
The scorecard gets built by hand before conferral
Knowing which students in a graduating cohort are actually clear takes manual reconciliation right before the deadline.
Students find out late
A missed sign-off surfaces after commencement planning is already underway, not while there's time to fix it.
Six modules. Built for a conferral deadline, not an open-ended review.
Every module ships with default forms, routing, and dashboards. Configure each one to your clearance process in the visual builder.
Audit scheduling
Runs the degree audit for a graduating cohort against catalog-year requirements automatically each term.
Requirement checklist execution
Checks completed coursework against every outstanding requirement and flags exactly what's still missing.
Exception routing
Routes a substitution or waiver request to the advisor or department chair who has the authority to approve it.
Multi-office clearance
Sequences advisor, department chair, and registrar sign-off on the same record instead of three separate inboxes.
Closure verification
Confirms every required clearance is complete before a student is certified for conferral on the final list.
Conferral scorecard
Shows the registrar's office which students in the cohort are clear and which are still outstanding, against the deadline.
From request to system of record in four steps
Initiate
A degree audit runs automatically for the graduating cohort against that year's catalog requirements.
Conduct
The requirement checklist is executed for each student, showing exactly what's met and what's still outstanding.
Flag
Any substitution or waiver need routes to the advisor or department chair who can approve it, and advisor, department, and registrar sign-offs sequence on the same record.
Record
The scorecard shows the cohort clear, and certified students are added to the conferral list.
What changes when graduation clearance runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Degree audit | Run per student, checked manually | Run for the whole cohort against catalog requirements |
| Substitution or waiver | Stalls in an inbox | Routed to the right approver with visibility into status |
| Clearance sign-off | Separate steps in separate offices | Sequenced on one record across advisor, department, registrar |
| Cohort status | Reconstructed by hand before conferral | Visible on a live scorecard |
| Missed sign-off | Discovered after commencement planning | Flagged while there's still time to resolve it |
| Certification record | Assembled after the fact | Retained as the clearance happens |
Connects to your SIS; the SIS stays the degree-audit engine
Kissflow does not replace your SIS's degree-audit engine, DegreeWorks, uAchieve, or equivalent. It is the clearance workflow that routes exceptions and sign-offs to certification, on top of the audit your SIS already runs.
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Built for a conferral deadline, not an open-ended review
Exceptions routed to the right person
A substitution or waiver reaches the advisor or chair who can actually approve it.
One sequence across three offices
Advisor, department, and registrar sign-off on the same record instead of separate queues.
A live cohort scorecard
The registrar's office sees who's clear and who's outstanding before the deadline, not after.
Certification tied to complete clearance
A student reaches the conferral list only once every sign-off is logged.
Live in weeks
The registrar's office configures the checklist, exception routing, and clearance sequence in the visual builder.
Access limited by role
Clearance records stay restricted to the advisor, department, and registrar staff involved.
Related apps
Transcript & Degree Audit Verification Management System
The on-demand verification decision for an outside request, distinct from this app's internal pre-graduation clearance chain.
Transcript Request & Verification Management System
Where a transcript reflecting the conferred degree gets ordered after clearance is complete.
Course Registration Override / Prerequisite Waiver Management System
Where an earlier registration exception often originates before it resurfaces as a graduation requirement gap.
We help registrars see a graduating cohort's clearance status before the deadline, not after
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Talk to usGot questions? We're here to help.
Get SupportNo. Your SIS's audit engine, DegreeWorks, uAchieve, or equivalent, remains the system that checks coursework against requirements. Kissflow routes the exceptions and sign-offs that audit surfaces to a certified clearance.
That app is the on-demand decision made for a specific outside request tied to a transcript. This app is the internal, cohort-wide process that clears students for conferral each term.
That app processes transcript orders for currently enrolled and already-graduated students. This app is scoped to the pre-graduation clearance process itself, before a degree is conferred.
Configurable to your policy, typically the academic advisor for plan-level exceptions and the department chair for major-specific ones.
Yes, a live scorecard shows which students are clear and which are still outstanding against the conferral deadline.
Yes, in the visual builder, with the AI Builder able to generate a starting workflow from a description of your clearance process.
Access is role-based, limited to the advisor, department, and registrar staff involved in that student's clearance.
Yes. Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, and supports HECVAT review.
