Asset Transfer Relocation Authorization Software
An asset that moves between plants doesn't stop being tracked, it starts being tracked by two people who each assume the other has it. Kissflow requires sign-off from both the releasing and receiving location and tracks custody through pickup, transit, and receipt of the move.
Trusted by energy operators worldwide
One authorization and custody trail for every asset that changes location
An asset that moves from one plant to another does not stop being tracked, it starts being tracked by two different people who each assume the other has it. A transfer needs the same rigor as any other asset event: a documented request, sign-off from the teams giving up and receiving the asset, and a custody record that updates the moment the asset actually arrives, not weeks later when someone notices it's missing from the old count. Skip that rigor and the register carries a phantom entry at the sending site.
Kissflow runs that transfer as a governed workflow, so the asset register never has two owners at once. A plant lead submits the asset, sending and receiving location, and the reason for the move, and the transfer isn't authorized until both locations sign off. Custody status updates through pickup, transit, and receipt, so the asset's location is never ambiguous mid-move, and condition photos at release and receipt flag any discrepancy before closure. The full transfer history ties to the asset permanently, and transfer volume rolls up by location, showing where assets move most and how long the process takes.
An asset transfer without a governed record creates a custody gap
Transfers happen without a documented request
An asset moves between plants on an informal agreement between two supervisors, with nothing submitted or approved.
The sending and receiving teams don't both sign off
One team releases an asset without confirmation that the receiving team has actually accepted custody of it.
The asset register lags reality
An asset shows up as active at its old location for weeks after it physically arrived somewhere else, because the register update depends on someone remembering.
No trace for a lost or misplaced asset
When an asset can't be located, there's no transfer history showing where it was supposed to be and when it last changed hands.
Six modules. Configurable to your asset custody policy.
Every module ships with default forms, approval logic, integrations, and dashboards. Configure each one to your operating model in the visual builder.
Transfer request intake
Captures the asset, sending and receiving location, and the reason for transfer in one structured form before it moves.
Dual sign-off approval
Requires sign-off from both the releasing and receiving location before the transfer is authorized to proceed.
Custody tracking
Tracks the asset's custody status through pickup, transit, and receipt, so its location is never ambiguous mid-move.
Condition documentation
Captures condition photos and notes at both release and receipt, flagging any discrepancy for review before closure.
Audit trail
Keeps the full transfer history, every approval, and every custody update, tied to the asset permanently for audit.
Asset movement reporting
Rolls up transfer volume and history by location, showing where assets move most and how long transfers take.
From request to system of record in four steps
Submit
A plant lead submits the asset, the sending and receiving location, and the reason for the move.
Review
The releasing and receiving locations both review the transfer, with condition documented at release.
Approve
Both locations sign off before the asset physically moves, and custody is tracked through pickup and transit.
Record
The receiving location confirms receipt and condition, and the asset register is updated to reflect the new location.
What changes when asset transfer runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Transfer request | Agreed informally between two supervisors | Submitted through one structured intake form |
| Approval | One side releases without the other confirming receipt | Requires sign-off from both releasing and receiving locations |
| Custody tracking | Location is assumed, not tracked, during transit | Tracked through pickup, transit, and receipt |
| Condition documentation | Condition disputes surface with no record to check against | Photos and notes captured at both release and receipt |
| Asset register | Lags behind the asset's actual location for weeks | Updates the moment receipt is confirmed |
| Record | No transfer history to trace a lost or misplaced asset | Full custody and transfer history on record |
Connects to the asset register and ERP systems you already run
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Built for how plant assets actually change hands
Dual sign-off, not a one-sided release
An asset doesn't leave the register in limbo; both the sending and receiving location confirm the handoff.
Custody tracked through transit, not assumed
The asset's status updates at pickup and receipt, so there's no gap where its location is a guess.
Live in weeks, not a re-implementation
Configure the intake form, approval routing, and custody stages in the visual builder, without a change request against your ERP.
Condition documented at both ends
Photos at release and receipt catch damage or discrepancy before it becomes a dispute nobody can resolve.
One traceable history, not a guess
Every transfer and custody update is logged, so a lost asset has a paper trail to follow.
Movement patterns visible across the network
Reporting shows which locations move the most assets and how long transfers actually take.
Related apps
Asset Disposal Authorization & Documentation Management System
Authorize retiring an asset for good, for assets that have reached end of life rather than a new location.
Maintenance Work Order Coordination (EAM-Lite)
Coordinate maintenance for an asset once it's arrived and been accepted at its new location.
Project Budget Variance Escalation & Approval Management System
Track the budget impact when an asset transfer is tied to a capital project relocation.
We help plant and finance leaders keep asset location and custody in sync
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GVP & CIO at McDermott International, Ltd
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CIO, SN Aboitiz Power Group
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Talk to usGot questions? We're here to help.
Get SupportThat app authorizes permanently retiring an asset, through scrap, sale, donation, or write-off. This app authorizes moving an asset that's staying in active use to a different plant, line, or cost center, with custody tracked through the move.
Any relocation of an asset between plants, lines, or cost centers where ownership or accountability for that asset changes hands.
Both the releasing and receiving location lead, so custody is never handed off with only one side confirming.
No. Your ERP or asset register stays the system of record for asset value and location. Kissflow runs the request, approval, and custody workflow that keeps it accurate.
Yes. Process owners configure forms, routing, and thresholds in the visual builder, and the AI Builder can generate a working app from a plain-language description.
Through APIs and integration connectors, under single sign-on and role-based access, with every action written to an audit log.
Configuration and AI generation move delivery from weeks to days, without a multi-year platform program or an engineering backlog.
Kissflow is certified to SOC 1, SOC 2, SOC 3, ISO/IEC 27001, HIPAA, GDPR, and CCPA, hosted on Google Cloud with data residency in the US, EU, APAC, and Oceania.
