You’ve probably seen software that promises to do everything in one package – readymade solutions at the click of a button. While software can do some pretty magical things, if you’re in the market for one of these solutions, you need to know whether or that ‘package’ fits your business needs.
When it comes to workflow solutions, you need something that satisfies your objectives without having to look for another software support or add-ons. So, how do you find out if readymade workflow solutions are worth it or just a waste of time?
Workflow solutions promise out-of-the-box workability. The best ones are designed to be as simple as possible so that they can attract a large audience towards their product.
Many of them have an easy-to-use interface, but not all of them are designed to meet your unique needs and workflow requirements. Either you’ll have to beg and plead the vendor to add a feature (“It’s on the product roadmap!”) or find a different workflow solution that already has that functionality.
Small and medium businesses need to be careful at this point because many workflow solutions won’t change their product for smaller customers. However, if you find a workflow solution that offers the kind of functionality you need, it can be a great find. You can take something off-the-shelf and adapt it to their requirements.
Readymade workflow solutions are ideal if you are looking for something that will fit 99% of use cases without needing to customize much. For example, almost all companies handle purchase orders the same way everywhere. It’s likely that you can find something that will fit your organization into a readymade workflow solution.
However, if you have highly specialized workflows that have dependencies on much on-premise software, a readymade workflow solution may not be right for you. You’ll need something more customized to fit your specific situation.
Workflow solutions can offer standard workflows for a variety of functions.
If you find that your business is struggling with a lot of the processes that are common to many different organizations, then a workflow solution might be a great fit for you.
Here are some of the features that top-quality workflow solutions will offer:
Readymade workflow solutions can be a great boost to your business if you know what to look for. Choosing an off-the-shelf solution just because it’s convenient, without doing proper research into what you need can lead to a lot of headaches down the road. Make sure you outline all your requirements clearly before you start looking for workflow solutions that you think would be best for you.