Hot Work Permit Management System for Field Crews
Kissflow issues a time-bound hot work permit for welding, grinding, or cutting, requiring a gas test and a confirmed fire watch before work starts, and expires the permit automatically the moment the job runs past its originally authorized time window without a formal extension.
Trusted by energy operators worldwide
A welding spark does not care that the permit expired two hours ago.
Hot work, welding, grinding, cutting, brazing, next to a hydrocarbon process introduces an ignition source into an environment that cannot tolerate one, and the permit authorizing it is only valid for a specific time window with a specific set of controls actually in place: gas testing, a fire watch posted and staying posted, combustible material cleared from the area. A permit that quietly stays valid past its authorized end time, or a fire watch who steps away without anyone noticing, is exactly the gap an incident investigation finds afterward, once it is too late to matter.
Kissflow issues the permit with its gas-test and fire-watch requirements attached up front, expires it automatically at the authorized end time unless it is formally extended after a fresh reassessment, and logs closure only once the work area is confirmed clear.
A supervisor tracking multiple hot work jobs across a site sees which permits are active, which are approaching expiration, and which fire watch assignments are still covered, in one live view instead of walking the site to check each one in person.
Where a hot work permit stays valid longer than it should
Permits do not expire automatically
A permit stays technically valid long after its authorized window without anyone flagging it.
Fire watch confirmation is informal
Nobody verifies a fire watch is actually present and attentive for the duration of the job.
Gas testing is not tied to the permit
A gas test result is recorded separately from the permit it is supposed to authorize.
Extensions happen without re-assessment
A job running long gets extended verbally without re-checking conditions.
Six modules. Every hot work permit tied to a time window, a gas test, and a fire watch.
Configure permit templates and time limits by work type.
Permit request
Hot work is requested with its exact location, work type, and the specific duration the job is expected to require.
Hazard and JSA assessment
A job safety analysis is completed against the specific hot work task before anything can move forward for approval.
Isolation and controls
Gas testing, combustible material removal, and fire watch assignment are all confirmed before authorization is granted.
Time-bound approval
The permit is approved for a fixed, clearly defined time window rather than left open indefinitely on the site.
Extension
An extension requires a fresh reassessment of site conditions before the authorized time window is ever extended.
Closure and audit
The permit closes only once the work area is confirmed clear, with a full audit record retained for review.
From request to system of record in four steps
Submit
Hot work is requested with the exact location, work scope, and expected duration.
Review
Hazards are assessed and controls confirmed, including gas test and fire watch coverage.
Approve
The permit is authorized for a fixed, automatically expiring time window on site.
Record
The permit closes on confirmed area clearance, with a full retained audit record.
What changes when hot work permitting runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Permit validity | Stays technically open past its window | Expires automatically at the authorized end time |
| Fire watch | Assumed present | Confirmed and tied to the permit record |
| Gas test | Recorded separately | Tied directly to the permit as a precondition |
| Extension | A verbal ask | Requires re-assessment before approval |
| Closure | Informal | Confirmed and logged before the permit closes |
| Audit trail | Reconstructed after an incident | A complete record for every permit issued |
Connects to your HSE and gas detection systems; Kissflow does not control the physical work or equipment
Kissflow runs the permit, hazard-assessment, and time-window layer. Field HSE teams retain physical control over fire watch and equipment.
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Built for how a hot work permit actually needs a hard time boundary
Permits that expire on their own
A window does not stay open past its authorized time without a formal extension.
Fire watch tied to the permit record
A confirmed fire watch assignment is part of the authorization, not an assumption.
Gas test as a precondition, not a separate record
Testing is tied directly to what it is authorizing.
Live in weeks
Configure permit templates in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit trail on every permit.
One view for HSE and supervisors
Every open, expired, and closed permit visible in one place.
Related apps
LOTO / Energy Isolation Management System
Isolate equipment before hot work begins nearby.
Confined Space Entry Permit Management System
Authorize entry when hot work happens inside a confined space.
Gas Detection & Calibration Management System
Keep gas detectors used for pre-work testing properly calibrated.
We help HSE teams keep every hot work permit inside its authorized window
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CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Field HSE teams retain physical control over fire watch and equipment. Kissflow runs the permit, hazard-assessment, and time-window workflow.
Yes, a permit expires at its authorized end time unless a formal, re-assessed extension is approved.
Yes, gas testing is configured as a precondition tied directly to the permit.
Hot work authorizes an ignition-source task specifically. Confined Space authorizes entry into a restricted space, and the two are often issued together for the same job.
Yes, an extension re-triggers a condition check before the window is extended.
Yes, a dashboard shows every open, expired, and closed permit in real time.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access on every record.
