Headcount Requisition & Approval Management System for Field Crews
Kissflow routes a request for a new rig, plant, or field position through an automatic budget and headcount-plan check before it ever reaches an approver, so a site does not staff up faster than its approved plan allows, and the requester can track exactly where the request stalled.
Trusted by energy operators worldwide
A rig supervisor short a crew member should not have to chase three signatures over email to fix it.
A crew is short a position, whether from attrition, an injury, or a new work scope added mid-project, and the requisition to fill it has to prove the role is budgeted, aligned with the approved headcount plan for that site, and signed off by more than one level before recruiting can even start. When that approval happens over email, the request stalls in someone's inbox for a week, the crew stays short, and the supervisor has no way to tell whether the holdup is a real objection or just an inbox nobody checked.
Kissflow validates a requisition against the headcount plan and site budget automatically the moment it is submitted, so a role that was never planned for gets flagged before it reaches an approver instead of after. The request routes through the right approval chain based on role and site, and the requester gets a live status they can check themselves, instead of a guess about whose desk it is sitting on.
HR and site leads configure headcount plans and approval chains by site in the visual builder, so a new rig or facility can be added to the plan without a separate rebuild.
Where a headcount requisition stalls between the site and HR
No eligibility check upfront
A requisition reaches an approver before anyone confirms it is budgeted.
Approval chains are informal
A request sits in an inbox with no clear next approver.
No status visibility
The requesting supervisor has no way to check where the request stands.
No audit trail
A headcount decision made over email has no record to check later.
Three modules. Every requisition checked against the plan before it moves.
Configure eligibility rules and approval chains by site.
Requisition submission
A supervisor submits a headcount request tied to a specific role, site, and a written justification for the position.
Eligibility check
The request is validated automatically against the approved headcount plan and site budget before an approver ever sees it.
Multi-level approval and tracking
The request routes through the required approval chain, and the requester can check a live status instead of guessing.
From request to system of record in four steps
Submit
A supervisor requests a new rig, plant, or field position, with a role, a site, and a written justification attached.
Review
The request is checked automatically against the approved headcount plan and the site's budget before it reaches an approver.
Approve
The requisition moves through the required approval chain, sized to the role and the site.
Record
The requester sees a live status at every stage until the position is approved and recorded, so a site does not staff up faster than its plan allows.
What changes when headcount requisition runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Requisition submission | An email to HR | A structured request tied to role and site |
| Eligibility check | Happens after approval, if at all | Validated before the request advances |
| Approval routing | Informal, unclear next step | A defined chain based on role and level |
| Status visibility | A guess | Live status for the requester |
| Audit trail | An email thread | One tracked, auditable record |
| Time to fill | Delayed by unclear approval | Moves as fast as the approval chain allows |
Connects to your HRIS and payroll system; Kissflow does not replace your system of record for employee data
Kissflow runs the requisition and approval layer. Your HRIS stays the system of record once a position is approved and filled.
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Built for how a field crew actually requests and fills a position
Checked against the plan first
A requisition cannot advance before it is validated as budgeted.
A clear approval chain
Every request has a defined next approver, not an inbox guess.
A record, not an email thread
Every requisition is a searchable, auditable decision.
Live in weeks
Configure approval chains in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit trail on every requisition.
One view for site and HR
Every open requisition tracked in one place.
We help field operations teams fill a crew position without losing the trail
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Vagesh Dave
GVP & CIO at McDermott International, Ltd
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“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
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“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your HRIS stays the system of record once a position is approved and filled. Kissflow runs the requisition and approval layer.
This app requests a new position to be filled. Internal Job Transfer moves an existing employee from one site or role to another.
Yes, an eligibility check runs against the approved headcount plan and budget.
Yes, approval chains are configured by role, level, and site.
Yes, the request form is mobile-friendly for field-based requesters.
Yes, a dashboard tracks every requisition by status and site.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access on every record.
