Nothing Gets Turned Off Without a Recorded Sign-Off, and Nothing Runs Forever by Default
An old scheduling system still runs at two plants years after everyone agreed to replace it, because nobody has the authority to formally sign off on turning it off. Kissflow keeps one portfolio register of every application in use and routes every decommission request through a real authorization step.
Trusted by energy operators worldwide
Turning off an old system takes a decision as real as buying a new one
Everyone agrees the old scheduling system should have been retired two years ago, and it's still running at two plants because agreeing informally isn't the same as anyone actually authorizing the shutdown, or taking responsibility if it breaks something. Nobody has the authority, or the nerve, to formally sign off on turning it off while a single active user remains unaccounted for. Kissflow keeps one register of every application in use across every plant, citizen-built and IT-built alike, so decommissioning starts from a complete picture, not guesswork. Portfolio apps get scored for redundancy against another registered app, sustained low usage, or a vendor ending support, surfacing decommission candidates on a schedule instead of by accident. Retiring a specific app still requires a formal request with real justification attached, not a verbal agreement, and sign-off gets collected from every plant or department the register shows as an active user before the request moves any further. Only once that sign-off is in hand does a governance reviewer give the final, recorded authorization, and the decision, the justification, and every signature get written to an audit trail.
Without formal authorization, an agreed-on decommission never actually happens
Portfolio register is incomplete
Application inventory lives across several spreadsheets that don't agree with each other.
Decommission candidates are found by accident
Redundant or low-usage apps surface in a budget review, not a deliberate assessment.
Requests are informal decisions
Everyone agrees an app should go, without a documented request or justification.
Old systems linger for years past the decision
Even after agreement, nothing formally authorizes the shutdown, so it never actually happens.
Built to run the whole process, not just record it
Every capability this app needs, in one place.
Enterprise app portfolio register
One register of every application in use across every plant, citizen-built and IT-built alike, kept current.
Decommission candidate scoring
Scores portfolio apps for redundancy with another app, sustained low usage, or vendor end-of-life support.
Decommission request
A formal request to retire a specific app, with real justification attached, not a verbal agreement.
Stakeholder sign-off
Collects sign-off from every plant or department the register shows as an active user before authorization.
Decommission authorization
A governance reviewer gives the final, recorded authorization before the app is actually turned off.
Decommission audit trail
Records every decommissioned app, its justification, and every stakeholder who signed off on it, permanently.
From request to system of record in four steps
Submit
An app flagged as a decommission candidate by redundancy, low usage, or vendor end-of-life support is submitted as a formal request to retire it, with real justification attached.
Review
Every plant or department the register shows as an active user signs off before authorization proceeds.
Approve
A governance reviewer gives the final authorization.
Record
The decommission is logged to the audit trail against the portfolio register.
What changes when this runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Portfolio register | Incomplete, several spreadsheets | One register across every plant |
| Decommission candidates | Found by accident | Scored deliberately for redundancy and usage |
| Request | An informal decision | A formal request with justification attached |
| Stakeholder input | Skipped, someone gets surprised | Sign-off collected before authorization |
| Authorization | Unclear who can approve it | A defined governance reviewer, recorded |
| Old systems | Linger for years past the decision | Turned off once authorized, not before |
Connects to plant identity and licensing systems to help identify redundant or low-usage apps
.svg){kind=logo}
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
Built so a decommission decision actually results in a decommission
One register, not several spreadsheets
Every application, citizen-built or IT-built, is in the same portfolio view.
Candidates scored, not guessed at
Redundancy, usage, and vendor support are assessed deliberately.
Every affected stakeholder signs off first
No plant is surprised by a decommission it didn't know was coming.
A real, recorded authorization
There's a clear, documented answer to who approved turning an app off.
A full decommission audit trail
Every retired app's justification and sign-off is on the record.
Managed in the same platform as the portfolio itself
No separate decommission tracker outside the register.
Related apps
Citizen Developer Governance Framework & App Lifecycle Management
The lifecycle register for citizen-built apps specifically, feeding candidates into this enterprise-wide portfolio.
Enterprise Platform Consolidation & SaaS Rationalization Workflow
Where a rationalization decision for a SaaS subscription connects to this app's formal decommission authorization.
Departmental App Request Intake & IT Prioritization Portal
Where a replacement app gets requested once an old one is authorized for decommission.
We help IT turn off what everyone already agreed should go, with a record to show for it
.gif)
“If a company cannot enable everybody to use AI, they will never get the true benefit of AI. Platforms like Kissflow allow us to put that capability in the hands of our users in a safe way.”
Vagesh Dave
GVP & CIO at McDermott International, Ltd
See The Full Story
“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
See the Full Story
“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
See The Full Story
See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportThat app governs the lifecycle of citizen-built apps specifically, registration through retirement. This app covers the entire application portfolio, citizen-built and IT-built alike, with a formal authorization step specifically for decommissioning.
An app flagged for redundancy with another registered app, sustained low usage, or a vendor ending support, surfaced through the scoring step rather than found by accident.
Every plant or department the register shows as an active user of that app, collected before the final authorization step.
A designated governance reviewer, only after stakeholder sign-off and a documented justification are in place.
Yes. Process owners configure the intake, rules, and approval routing in the visual builder, and the AI Builder can generate a working app from a plain-language description.
Through APIs and integration connectors, under single sign-on and role-based access, with every action written to an audit log.
Configuration and AI generation move delivery from weeks to days, without a multi-year platform program or an engineering backlog.
Kissflow is certified to SOC 1, SOC 2, SOC 3, ISO/IEC 27001, HIPAA, GDPR, and CCPA, hosted on Google Cloud with data residency in the US, EU, APAC, and Oceania.
