As technology is becoming more accessible, businesses are incorporating software tools to improve the future of work. This boosts productivity, improves communication, and promotes collaboration. A prime example is an enterprise collaboration system.
With an enterprise collaboration system,
- multiple workers in different departments can communicate and share documents at the same time
- employees can perform tasks in minutes that used to take hours
- all documents, job tasks, and communication needs are in one place
This article will define and explain the advantages of an enterprise collaboration system.
What is an Enterprise Collaboration System (ECS)?
An enterprise collaboration system is an information system that collects, processes, stores, and shares information between individuals at an enterprise. It’s an all-in-one stop where workers come together to communicate, share and access documents, and keep track of tasks.
This collaboration software is easily accessible, available 24/7, and updates in real-time. It translates into clear communication, more efficient work, and happier employees.
How does an Enterprise Collaboration System improve the workplace?
Here are the key benefits that an enterprise collaboration system brings to the workplace.
An enterprise collaboration system has communication technology like private messaging or channels where employees can post comments.
These work across departments, which means human resources can send private messages to accounting. And accounting can post a comment to communicate with purchasing and inventory. And so on.
This ultimately simplifies and promotes communication. Instead of using multiple methods of communication–emailing, faxing, talking in-person–employees use a single tool where all communication takes place.
This also avoids using middlemen when communicating: an employee emails a supervisor, who talks to another department head, who assigns the task to someone in that department, who contacts the employee.
That may take a long time and something may get lost in translation. With collaboration software, the employee can ask the right person directly and receive a response in minutes.
Talking with coworkers is fast, easy, and less frustrating.
Coordinates dispersed workers
An enterprise collaboration system allows multiple employees to work on a single project at the same time. Assigned workers have access to documents, messages, and tasks. As they make changes, the information is updated in real-time. This empowers businesses to coordinate remote workers or multiple departments when managing complex projects.
An enterprise collaboration system removes roadblocks that slow down work. For example, instead of faxing or hand-delivering a document, give the employee access to the file on your system. Or let’s say you want an update on what every department is doing. Instead of asking for reports, you can log into an ECS and see what everyone is working on.
Need to find a specific document in a mountain of papers? With an ECS, you can search for content across all channels. Do you want to take a poll on where the employees want to have the company picnic this year? On an ECS, you can quickly create and post a survey that gives you real-time results.
Why Kissflow is the simplest Enterprise Collaboration System
Kissflow is a software that offers these services and more. Here’s what makes Kissflow so simple:
Kissflow provides a library of several apps, which are pre-made workflow processes. You can simply select one that suits your needs. Here are some examples:
- Employee onboarding
- Leave/Vacation request
- Vendor payment
- Budget approval
- Marketing campaign, and more
Once you install a needed app, it generates a workflow with the appropriate documents. This way you don’t have to spend a lot of time creating one from scratch.
Once you install an app, you can easily customize the workflow and documents to suit your specific needs. Kissflow makes customization easy and intuitive with click-and-drag features.
If you want to change the fields in a form, you can click and drag a new component onto the form. If you want to add another step to your workflow process, you can click a menu and select a new step in seconds.
Integrates with popular software
Kissflow integrates with commonly used software through Zapier. You can automatically transfer and pull data from third-party tools, such as:
- Google Suite
- Dropbox, and 1,000 others
You don’t need the technical know-how or to hire a professional to integrate Kissflow with other cloud-based software. It only takes a few clicks.
Using Kissflow comes so naturally that workers feel like they’re using their favourite social media. There’s an activity feed where users can comment, reply, and “like” posts. Employees can start discussions in secret channels or create posts with emojis and GIFs. Managers and supervisors can make announcements or share articles.
Kissflow equips users with simple tools that are easy to understand, such as:
- Create new tasks – Assign new tasks to yourself or others
- Add reminders – Create customized reminders for meetings or deadlines
- Loop in others – Quickly add someone to a relevant conversation
Kissflow Collaboration is as useful as it is enjoyable.
Does your company need an Enterprise Collaboration System?
Without an enterprise collaboration system, workers can suffer from frequent miscommunication and unnecessary delays in work.
But here’s the good news: if a company incorporates an enterprise collaboration system into their workplace, they will improve workplace culture, streamline business processes, and ultimately increase revenue.
Over time, using an enterprise collaboration system will become second nature to workers and you’ll see an increase in productivity.