A workflow is a series of tasks through which a particular set of data goes from idea to execution. You have workflows all around you. Anytime data is passed from one person to another in a systematic way, it’s a workflow.
Common workflows are applying for paid-time off, making a purchase request, or filling out a sales order.
Some Common Workflows in the SMB Space
Workflows are a great way to ensure efficiency in predictable, everyday business processes. Here are a few processes you probably handle every day at your organization.
Leave management with a workforce of around 50 or over is bound to be tricky. Multiple bosses need to sign off on the request approval. When handled over email and spreadsheets, this leads to a convoluted mess of lost messages and updating nightmares!
Using a structured workflow tool like Kissflow’s workflow platform can help you track and validate these variables and deal with requests automatically. You’ll reduce the time spent on time-off management, have fewer errors, more transparency, and the whole operation will cost less too.
2. Handling Purchase Orders
Take the case of SAPIN, a can-manufacturing operation in the Middle East. When their workforce reached 200+, they had so many team members on the road, on sales calls, and meetings. So, keeping track of purchase orders was a huge ordeal. Several POs at different stages, stuck in various department members’ desks is no way to run an efficient business.