The Invasion of Automation Into Human Resource Process Management

HR automation

Human resource management is an essential part of every company. Whether it’s hiring new employees, training, or ensuring that local labor laws are complied with, HR processes are a vital part of every company.

But HR has usually been thought of as a highly manual department process. They are used to rolling up their sleeves and getting the job done themselves. But all that’s changing.

Automation is invading the HR space, and very soon everything that can be automated, will be automated. Current HR staff need to adapt to the coming changes or get left behind in the dust.

What does this mean for HR now and in the future? Are workers going to become obsolete? Are they going to find their job roles differ from what’s typically expected of them? Let’s take a closer look.  

What Is HR Automation?

HR automation is the process of enhancing the efficiency of the HR department by freeing employees from tedious manual tasks, and allowing them to focus on complex tasks like decision making and strategizing. By automating standard and repetitive HR activities, organizations can reduce the cost and time they spend on manual HR planning and processing.

The Benefits of HR Process Automation

Through HR automation, organizations can design, streamline, integrate, and deploy necessary services swiftly at a considerably lower cost. If implemented right, HR automation can reap indispensable benefits. Here are eight key benefits of HR automation:

  • Improve productivity due to quick processing and data sharing

  • Reduce employee turnover due to heightened employee engagement

  • Slash down storage and printing costs associated with paper-based processing

  • Stay free from compliance risk or policy violations

  • Enhance organizational growth through efficient hiring at optimal operational cost

  • Drop in data entry errors and misplaced/lost documents

  • Make intelligent business decisions with insightful reports

  • Collaborate with other stakeholders to hire, train, and retain skilled labor

  • More time to analyze HR data to make intelligent business decisions

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Why Not Having Automated HR Processes Can Be a Problem

Not automating can be a problem that only compounds as your business grows. Here are a few reasons why.

1. Lost Efficiency

By not automating repetitive and laborious tasks, you lose efficiency. Your HR staff will have their time spent on monotonous and unproductive tasks.

2. Prone To Errors

Tasks like verifying timesheets, calculating payrolls, and checking leaves, can be easily done by a machine. But having them done by humans might pave the way for errors. Once set up, automation does it perfectly, without any errors, unlike the human counterpart.

3. New Candidates Can Have A Bad Experience

Candidates have a disheartening experience if HR doesn’t follow up with them regularly. That’s easier said than done.HR staff are swamped with a mountain of other tasks, making them to unknowingly forget or miss out on getting back to candidates. This is a bad hiring experience, and even if they are eventually hired, it is bound to leave a bad taste in their mouths.

Popular HR Processes for Automation

We’ve been talking about human resource management and processes that should be automated. But what are the processes that HR staff actually use? Which is their best bet?

Solutions like KiSSFLOW have a plethora of hr tools you can use to automate crucial processes. Here are a few of them.

1. Employee Onboarding

Employee onboarding is one of the most manual HR processes. It includes collecting documents for verification, giving tool access to new hires, raising device requests, and more. But all of this can be done automatically, using the onboarding app.

Employee onboarding app offers an easy checklist that can be referred by all users in the process. Using this, documents can be collected electronically, devices can be delivered without waiting around for IT staff to arrive, and tool access takes mere hours, not weeks.

2. Employee Timesheets

Tracking timesheets manually is inefficient, to say the least. With an automated timesheet app, solutions like KiSSFLOW let you track and manage employee timesheets automatically, making the process faster and more accurate.

3. Leave Requests

Calculating and approving leaves manually is problematic, since HR staff must check the leave balance, get a manager approval, and record the leave for payroll calculation as well. With an automated leave management process, all of this can be done automatically, without having leave requests stuck in someone’s inbox, lost in a sea of emails.

4. Performance Management

The performance management is a dynamic process that tracks, measures, and analyzes an employee’s performance by aligning it with business goals. An automated performance management software streamlines the process, keeps it bias-free, ensures accurate decision making, and makes it memorable for both employers and employees.

5. Exit Interviews

Exit interviews play a significant role improving employee engagement. But paper-based, manual exit interview are tedious, time-consuming, and ineffective. By automating the exit interview process, organizations can identify potential problems and retrieve actionable data to improve employee retention without sifting through mountains of paperwork.

KiSSFLOW Can Help You

HR automation is not just the future, but also necessary.

KiSSFLOW has pre-built apps for most popular HR processes that you can automate. Leave requests, timesheet tracking, performance appraisals, onboarding, offboarding, expense claims, etc., are all ready to go.

Best of all, if you need any of these to be customized to your organization’s requirement, or if you need an app built from scratch, you can build it yourself. There’s no need to know how to code, just draw up the logic, and drag and drop to create your app, or we’re more than happy to help you with it.

If you’re looking for an HR automation tool, then it’s worth taking the time to try out KiSSFLOW. You can try it out for free to see if it’s right for you.

Automate Your HR Processes In Minutes

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