Site Onboarding and Commissioning Software for Startup Readiness
Kissflow coordinates every stage-gate, cross-team handoff, and document a new wellsite, pad, or platform needs to clear before startup, tracked in one status portal that engineering, operations, HSE, procurement, and regulatory teams can all check without a round of emails.
Trusted by energy operators worldwide
A new platform doesn't produce a barrel until six separate teams agree it's ready to.
Bringing a new wellsite, pad, or platform online means engineering, operations, HSE, procurement, and regulatory teams each clearing their own stage before the facility can start up: mechanical completion, pre-commissioning checks, permits, spares on hand, and trained operators ready to run it. An email thread can track one team's sign-off. It can't show which of the other five stages is still open, collect the documents each stage requires, hand the next team its task the moment the prior stage clears, or give a single status anyone, from a project manager to a regulator, can check without asking around.
Kissflow runs site onboarding and commissioning as a multi-stage lifecycle app instead of a folder of email threads: cross-team task orchestration that moves the record through each stage-gate in sequence, document collection tied to each stage's specific requirement, a status portal anyone with access can check, a final completion and review sign-off before the site goes live, and dashboards that show exactly where every site in flight sits on the path to startup.
Where site commissioning loses time between stages, not within them
Stages run in silos
Engineering, HSE, and procurement each track their own readiness checklist with no shared view of the whole site.
Documents scatter across teams
Commissioning certificates, permits, and sign-offs live in whoever collected them, not one place anyone else can check.
No single status
Asking whether a site is ready to start up means emailing five different people and waiting for five different answers.
Handoffs get missed
A stage completes but the next team doesn't know to start, so the gap between stages costs more time than any single stage does.
Six modules. Every stage-gate on one shared record.
Every module ships with default forms, routing, and dashboards. Configure each one to your commissioning sequence.
Stage-gate task orchestration
Every stage from mechanical completion through startup readiness is a tracked gate with its own owner and criteria.
Cross-team handoffs
A completed stage automatically notifies and assigns the next team in the sequence, closing the gap where a handoff waited on email.
Document collection
Certificates, permits, and sign-offs are collected against each stage's requirements, not scattered across inboxes.
Status portal
Anyone with access can check exactly where a site sits in the onboarding sequence without asking around.
Completion and review sign-off
Final startup readiness requires a structured review and sign-off, not an assumption that every stage closed cleanly.
Stage dashboards
A live view of every site currently onboarding, which stage each one sits at, and exactly what's blocking the next gate from opening.
From request to system of record in four steps
Plan
A new site's onboarding record is created, with every required stage-gate mapped to it.
Assign
Engineering, HSE, procurement, and operations each own and clear their stage, with documents and sign-offs attached.
Execute
The status portal shows exactly which stage is open and what is blocking it, across every team, without a round of emails.
Close-out
A final readiness review closes the onboarding record and hands the site to routine operations.
What changes when site commissioning runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Stage tracking | Each team keeps its own checklist with no shared view | One shared record with every stage-gate visible |
| Documents | Certificates and sign-offs scattered across inboxes | Collected against each stage's specific requirement |
| Status checks | An email round to five different people | One status portal anyone with access can check |
| Handoffs | The next team finds out a stage closed whenever someone tells them | Automatic notification and assignment when a stage clears |
| Startup readiness | Assumed once the last team goes quiet | Confirmed through a structured completion review |
| Multi-site visibility | No way to compare onboarding progress across sites | One dashboard across every site currently onboarding |
Connects to SAP or your ERP and CMMS/EAM systems; those stay the systems of record for the commissioned asset
Kissflow doesn't replace your ERP or CMMS. It runs the cross-team coordination, document collection, and status tracking that gets a site from mechanical completion to startup.
.svg){kind=logo}
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
.svg)
Built for the handoff, not just the checklist
Built for the handoff, not just the checklist
A completed stage automatically moves the record to the next team, closing the gap where time actually gets lost.
One status, not five inboxes
A live portal answers the readiness question without a round of emails.
Documents tied to the requirement
Every certificate and sign-off is collected against the specific stage it belongs to.
Live in weeks
Configure the stage-gates and document requirements in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a complete audit log are built into every stage and every document.
Compare sites side by side
A multi-site operator sees onboarding progress across every site on one dashboard.
Related apps
Onboarding of Personnel in Platform
Clear every person for an offshore platform before they travel, with certification, medical, and induction verified on record.
Production Operations (Startup & Shutdown) App
Run the routine startup and shutdown procedures once the site is already producing.
Shutdown and Turnaround Manager Management System
Manage a defined shutdown or turnaround window on an already-operating site.
We help teams get a new site to startup without the status-check email chain
.gif)
“If a company cannot enable everybody to use AI, they will never get the true benefit of AI. Platforms like Kissflow allow us to put that capability in the hands of our users in a safe way.”
Vagesh Dave
GVP & CIO at McDermott International, Ltd
See The Full Story
“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
See the Full Story
“Kissflow supports rapid application development by building a working application prototype in the shortest amount of time.”
Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
See The Full Story
See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportOnboarding of Personnel in Platform tracks the medical clearance, competency, certification, and induction of the people who'll staff a site. Site Onboarding and Commissioning tracks the facility itself, mechanical completion, permits, and readiness stages, through to startup.
That app runs the routine startup and shutdown procedures for a site that's already operating. This app is the one-time, multi-stage path that gets a new or newly commissioned site to its first startup.
No. Kissflow runs the stage-gate coordination and document collection. Your ERP or CMMS stays the system of record for the commissioned asset.
Whoever you assign, typically engineering for mechanical completion, HSE for permits and safety readiness, and operations for final startup review.
Yes, each site has its own record and stage-gate configuration, visible together on the multi-site dashboard.
The stage stays open with the reason on record, and the next stage doesn't start until it clears.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every stage.
