PPE Management System for Field Crews
Kissflow runs PPE request and issuance as a governed log: every item issued against a worker and a role, a stock level that triggers a reorder before the bin goes empty, and a dashboard that shows consumption by site, so a missing glove size is a reorder trigger instead of a job that starts without one.
Trusted by energy operators worldwide
A glove size that isn't in stock is a job that starts without one.
A roughneck needs FR coveralls in his size, a technician needs the right cartridge for a respirator, a new hire needs steel-toe boots before stepping onto the floor. A sign-out sheet on a clipboard can record that PPE left the store room. It can't tell the storekeeper that size-large gloves are down to four pairs, route a reorder before the shelf is empty, or show HSE which site is burning through hearing protection faster than its neighbors.
Kissflow runs PPE as a request-and-distribution log: a request form tied to worker, role, and required PPE class, an issuance record that timestamps every item handed out, threshold-based stock alerts per item and per site, an escalation workflow that routes a low-stock alert to the buyer before it becomes a shortage, and a trend dashboard that shows consumption and compliance by crew. Your ERP or procurement system stays the system of record for the purchase order; Kissflow is the layer that connects who has what PPE to what's left on the shelf.
Store room leads configure PPE classes, reorder points, and issuance rules by role in the visual builder, without an engineering ticket. Every issuance carries a worker, a date, and a size, so a compliance audit is a report, not a walk to the store room.
Where PPE tracking breaks down between the store room and the field
Issuance isn't tied to a person
A sign-out sheet records that gloves left the shelf, but not reliably who has them or when they're due for replacement.
Stock levels are a manual count
Nobody knows a size or a class is running low until someone opens the bin and finds it empty.
Reorders happen after the shortage
A stockout gets noticed when a worker shows up needing PPE that isn't there, not before.
No visibility across sites
Each site tracks its own PPE on its own sheet, so HSE has no single view of consumption or compliance.
Six modules. Every issuance tied to a worker and a stock threshold.
Configure each module to your PPE classes, sites, and reorder points.
PPE request capture
A worker or supervisor requests PPE by role and required class through a structured form, on desktop or mobile.
Issuance and distribution log
Every item issued is timestamped against the worker, the role, and the site, building a searchable distribution record.
Stock threshold alerts
Each PPE class and size carries its own reorder point, and an alert fires the moment stock crosses it.
Reorder escalation
A low-stock alert routes to the buyer automatically, and escalates if it isn't actioned in time.
Role-based issuance rules
PPE classes are mapped to job roles, so a request outside policy gets flagged before it's fulfilled.
Consumption and compliance dashboard
A live view of issuance, stock levels, and compliance by crew and site, instead of one sheet per store room.
From request to system of record in four steps
Capture
A worker or supervisor submits a request tied to role and required class.
Validate
The store room issues the item, and the record captures who, what, and when.
Track
Stock levels update in real time and check against each item's reorder point.
Report
The log is the record of issuance; a crossed threshold routes to the buyer, and the dashboard rolls up consumption and compliance.
What changes when PPE management runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| PPE request | Verbal ask or a paper form to the store room | Structured request tied to worker, role, and required class |
| Issuance record | A sign-out sheet, if one gets filled in at all | Timestamped issuance tied to the worker's record |
| Stock levels | A manual count when someone thinks to check | Tracked in real time against a reorder point per item |
| Reorder trigger | Noticed when a worker asks for something that's out | Fires automatically before the shelf is empty |
| Cross-site visibility | One sheet per store room, no shared view | One dashboard across every site and crew |
| Compliance audit | A walk to the store room and a manual count | A report pulled from the issuance log |
Connects to your ERP or procurement system for purchase orders; Kissflow doesn't replace your financial system of record
Kissflow runs the request, issuance, and threshold-alert layer. Your ERP stays the system of record for the purchase order and the vendor invoice.
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Built for how PPE actually moves from the store room to the field
Instant threshold checking
Stock is checked against its reorder point the moment an item is issued, not on the next manual count.
Escalation that doesn't wait
An unactioned reorder alert moves up the chain automatically.
Consumption visibility by site
A dashboard shows which crew or site is burning through PPE fastest, before it becomes a shortage.
Live in weeks
Configure PPE classes and reorder rules in the visual builder, or describe the use case to the AI Builder.
Governed from day one
Role-based access and a full audit log are built into every request and every issuance.
One view across every crew
HSE, store room leads, and supervisors see the same live picture instead of separate sheets.
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We help HSE teams keep PPE compliance a fact, not a guess
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Vagesh Dave
GVP & CIO at McDermott International, Ltd
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“Advanced automation of all processes is easy to set up. I cannot imagine how to manage workflows without this software.”
Tanay Tiwary
Global Head - Digitalization & Business Improvement
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Maria Theresa Cabigon
CIO, SN Aboitiz Power Group
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See what Kissflow can do for you
Talk to usGot questions? We're here to help.
Get SupportNo. Your ERP or procurement system stays the system of record for purchase orders and vendor invoices. Kissflow runs the request, issuance, and stock-threshold layer on top of that.
Toolbox Talk tracks attendance and coverage for safety briefings. PPE Management System tracks what protective equipment is issued to whom, and whether stock is running low. Many crews run both.
Yes. Each site and store room has its own stock record and reorder thresholds, rolled up into one dashboard.
Whoever you configure, typically the store room lead or buyer first, escalating to a supervisor if the alert isn't actioned.
Yes, the request form works from a mobile device for workers in the field or at a remote site.
Yes. Every request and issuance record captures size, class, and the role it's mapped to.
Configuration and AI-assisted app generation move delivery from a multi-month program to a matter of weeks.
Kissflow is certified to SOC 1, SOC 2, SOC 3, and ISO/IEC 27001, with role-based access and a full audit log on every request and issuance.
