High-Risk Activity Approval Flow
A high-risk activity approval flow routes hot work, confined space entry, lifting, working at height, and energy isolation requests to the right authority based on risk tier, checks for conflicting activity, and records every authorization. Kissflow runs that flow without adding to your IT backlog.
Trusted by energy operators worldwide
The approval that gates the job, moving at the speed of the job
A crew stands at the gate at 06:30 with the equipment staged. The job needs a hot work authorization, the area authority is on another platform, and the risk assessment is attached to an email somebody sent last night. By the time the authorization comes back the toolbox talk is over and half the shift is gone. Nobody in that chain did anything wrong. The approval simply had no route that matched how the work is actually sequenced.
Kissflow runs high-risk activity authorization as a governed application. The requester raises the activity with its hazards, controls, and risk assessment captured on the form, and the request routes automatically to the authority whose sign-off that risk tier requires. Conflicting or simultaneous activity in the same area is flagged before authorization rather than discovered in the field. Delegation and escalation are built into the route, so an authority being offshore does not stop the queue.
Every decision is timestamped and attributed, and the authorization record is assembled as the work happens rather than reconstructed before an audit. Kissflow sits alongside your permit and maintenance systems as the approval layer, not as a replacement for them.
Authorizations sit in inboxes
A request with no route waits for whoever opens their email first, and a crew stands at the gate while it does.
Risk tier is applied by memory
Which activities need a second authority, and which need the area lead specifically, depends on who is handling the request that morning.
Conflicting work is found in the field
Simultaneous activity in the same area is discovered when two crews arrive, because nothing checked the two authorizations against each other.
The record is assembled after the fact
When an auditor asks who authorized a hot work job and on what basis, the answer is reconstructed from email and memory.
Six process modules
Every module ships with default forms, risk tiers, routing rules, and dashboards. Configure each one to your control of work standard in the visual builder.
Activity request intake
A guided form that captures the activity, location, hazards, controls, risk assessment, and supporting documents up front, so an incomplete request never enters the authorization queue.
Risk-tiered routing
Routing rules that send each request to the authority its risk tier requires, with second and third sign-offs enforced where the standard demands them.
Conflict and SIMOPS check
Automatic checks against other authorized and in-progress activity in the same area, flagging simultaneous operations before authorization rather than at the gate.
Delegation and escalation
Delegation rules that keep the queue moving when an authority is offshore or off shift, with escalation when a request passes its response window.
Authorization audit trail
Every submission, condition, approval, rejection, and extension timestamped and attributed, retained as the authorization record.
Live activity dashboard
A live view of authorized, in-progress, expiring, and overdue activities by area, shift, and risk tier, visible to supervisors on any device.
From request to system of record in four steps
Submit
The requester raises a high-risk activity through a guided form that captures location, hazards, controls, and the risk assessment up front, so an incomplete request never enters the queue.
Review
The request routes automatically to the authority its risk tier requires, with the risk assessment attached and any conflicting activity in the same area already flagged.
Approve
The authority authorizes, adds conditions, returns, or rejects in one action, and multi-level sign-offs, delegation, and escalation are enforced every time.
Record
The authorization is written to the activity record against the area and shift, visible to operations live, with a complete audit trail behind it.
What changes when high-risk authorization runs on Kissflow
| Process | Before Kissflow | On Kissflow |
|---|---|---|
| Request intake | Free-text email with attachments chased separately | Guided form capturing hazards, controls, and assessment |
| Routing | Sent to whoever the requester thinks should see it | Routed automatically on risk tier and area |
| Conflicting work | Discovered when two crews reach the same area | Flagged against active authorizations before sign-off |
| Authority absent | The request waits until they are back | Delegation rules keep the queue moving |
| Live visibility | A whiteboard or a spreadsheet in the control room | Live dashboard of authorized and expiring activity |
| Audit record | Reconstructed from email before the audit | Written as each decision is made |
Connects to the systems your operation already runs on
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Built for how control of work actually runs
An approval layer, not another permit system
Your permit and maintenance systems hold the record. Kissflow runs the authorization and exception workflow that feeds them.
Risk tier decides the route
The standard is encoded in the routing rules rather than applied from memory by whoever handles the request.
Conflicts caught before the gate
Simultaneous activity in the same area is flagged at authorization, when it can still be sequenced.
The queue survives absence
Delegation and escalation are part of the route, so an authority offshore does not hold a crew at the gate.
Governed from day one
Single sign-on, role-based access, and a timestamped audit log are how the app is built. Kissflow runs in the business-process layer, segmented from the OT and control network.
Live in weeks, not a program
Configure in the visual builder, or describe the standard and let the AI Builder generate the app. Delivery moves from weeks to days.
Related apps
Hot work permit
Raise, assess, and authorize hot work with fire watch, gas testing, and expiry controls on record.
LOTO and energy isolation management
Route isolation requests, record isolation points, and control de-isolation with verified sign-off.
Confined space entry permit
Authorize confined space entry with atmospheric testing, standby assignment, and entry logging.
We help HSE and operations leaders move the approvals that gate the job
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CIO, SN Aboitiz Power Group
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Talk to usGot questions? We're here to help.
Get SupportA high-risk activity approval flow is a workflow that routes authorization requests for activities such as hot work, confined space entry, lifting, working at height, and energy isolation to the right authority based on risk tier, and records every decision with a timestamped audit trail.
No. Kissflow runs the authorization and exception layer alongside your existing permit and maintenance systems, connecting to them through APIs and integration connectors. Those systems remain the record.
Yes. Each request is checked against other authorized and in-progress activity in the same area, so conflicting work is flagged at authorization rather than discovered when two crews arrive.
Delegation rules route the request to the nominated alternate, and escalation triggers when a request passes its response window, so the queue keeps moving.
Yes. Fields, categories, routing rules, and escalation thresholds are configured by the process owner in the visual builder, and every change is written to the same audit log as a manual edit.
No. Kissflow runs in the business-process layer alongside the systems you already own and connects to them through APIs and integration connectors. It does not replace your EHS suite, your ERP, or your maintenance system, and it does not operate inside the control system.
No. Kissflow AI maps natural language to platform metadata and produces an inspectable blueprint, so every app is auditable and the process owner can maintain it.
Kissflow is certified to SOC 1, SOC 2, SOC 3, ISO/IEC 27001, HIPAA, GDPR, and CCPA, hosted on Google Cloud with data residency in the US, EU, APAC, and Oceania.
