Why Job Application Trackers Are Replacing Manual Recruitment Processes

• HR Process

Job Application Tracker

Job application trackers are an increasingly common tool used by forward-thinking organizations who want to refine and streamline their recruitment processes and make them as efficient and successful as possible. Here we will take a closer look at the details behind job recruiting software and how it can work for your business.

How does a job application tracker work​?

A job application tracker provides a method to keep track of job applications for particular vacancies in a smart and streamlined way. It can collate applications made by different candidates and provide recruiting managers with real-time updates as to the status of the application. It can also analyze how well the candidates match the job criteria.

How useful can a job application tracker be for recruiters?

​Job application trackers can benefit hiring managers in many ways. By automating many of the manual tasks involved in managing job applications, they can save recruiters considerable time, giving them more opportunities to focus on value-adding tasks in other areas. This software can also improve data consistency and accuracy, as well as vastly increase processing speed and therefore, overall efficiency.

Features to look for in a job application tracker​

The best job application trackers have easily accessible, straightforward features that add real value to your recruitment process.

Good job application trackers, such as the Kissflow HR Cloud, allow you to create customized workflows to manage your job applications. They also allow you to use template forms and receive automated alerts when you receive new applications.

Real-time application tracking helps you to analyze the number and quality of candidates that have applied to open positions, as well as their source. This helps you to evaluate which of your recruitment strategies yield the best results.

An added advantage of the most sophisticated job application trackers is the opportunity to create talent pools of candidates for potential future vacancies.

Top 10 job application trackers

There are a variety of types of job management software on the market, each offering different features and functionalities to improve the efficiency of automated job applications. Here are some of the best:

1. Kissflow HR Cloud

This is a highly customizable, flexible job management software with a range of sophisticated reporting features to get the best out of your hiring process.

2. Jobvite

This software has easily accessible, mobile-optimized sites and a good range of functionalities.

3. Glassdoor

This is useful for keeping records and tracking the progress of applications as well as budget management.

4. Zoho Recruitment Tracker

This job application tracker is a solid end-to-end tool for single or multiple job vacancies.

5. Tracker RMS

With inbuilt functionality to compare both internal and external candidates using full applicant history, this can be a useful option for larger organizations.

6. Smartsheet

This system has a good range of features, from automatic update requests to clear resume storage.

7. The Applicant Manager

It benefits from good overall integration to other systems and easy report generation.

8. Recruitment Tracker for HR

This is a good tool for recruiters to update applicant information and status and share updates in real-time.

9. Recruitee

A popular system for the full recruitment cycle, this software has an easy-to-operate candidate tracking module.

10. Breezy HR

This software is a simple-to-use and easy-to-customize job application system for businesses of all sizes.

5 reasons why using spreadsheets for job application tracking doesn’t work

If your organization is still using manual workarounds to manage its external and internal job
recruitment, it is complicating the process.

1. Spreadsheets are less accurate.

As spreadsheets rely on manual data input, manual creation of formulas, and manual maintenance, it is inevitable that errors and inconsistencies creep in, reducing the quality and reliability of your data.

2. Spreadsheets can’t offer advanced automation and require more manual intervention.

Advanced formulas can help your spreadsheet to make automatic calculations but can’t automate many of the features offered by digital job management software.

3. Spreadsheets can’t analyze the qualitative.

You aren’t able to evaluate the skills and experience of your applicants using a spreadsheet, whereas job management software can help you to group, refine, and analyze applications in a meaningful way.

4. Spreadsheets are time-consuming to create and maintain.

Spreadsheets rely on somebody to input data and keep it up-to-date. This inevitably takes up precious man-hours that could be better spent adding value to the business in other ways.

5. Spreadsheets aren’t future proof.

A manual spreadsheet might be sufficient for tracking applications right now. However, it certainly won’t be able to meet the increasingly sophisticated needs of your future recruitment and allow you to stay ahead of the competition.

Choose the right job workflow software for your needs

Simply “getting by” managing your recruitment needs manually just won’t cut it in today’s highly competitive recruitment environment, one where the war for talent is becoming increasingly fierce.

Let Kissflow’s HR Cloud take the pain out of your recruitment processes with its automated job application tracker. Watch how straightforward and efficient managing your organization’s job vacancies and applications can become.