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Choosing The Right Recruitment Software For Your Organization

Team Kissflow

Updated on 2 Mar 2024 4 min read

Recruitment has become incredibly competitive in today’s world. Companies don’t just have to wade through huge number of applicants to find a suitable candidate, but they also have to convince the top talent to join their organization.

According to a report, the cost of hiring a new employee is about $4000 and it takes 42 days on average to find the right candidate. While the hiring process is unavoidable, you can use recruitment software to decrease the overall time and cost it takes to hire a new employee.

What is the purpose of recruitment software?

The main aim of recruitment software is to help companies manage their recruitment and talent acquisition activities. Recruitment software can be used throughout the entire candidate selection process–right from job posting to candidate assessment, and onboarding procedures.

The tool can also extract in-depth reports and analytics from available recruitment data to give you a much better idea about the candidates and their engagement rate.

Recruitment management software can help in a number of ways, including:

  • Promoting vacant job positions through job postings, talent communities, social media, and career websites
  • Tracking the entire application workflow
  • Analyzing recruitment analytics and funnel metrics like source to hire, time to fill, and applicant to interview ratio through a dedicated dashboard
  • Creating a seamless onboarding process for new hires

Hiring a recruitment agency vs. investing in cloud recruitment software: which is better?

Before you hire new employees, you will have to decide whether you want to recruit through your internal HR team or outsource your recruitment needs to an agency. While hiring through your in-house team is more cost-effective, most companies only choose to go with recruitment agencies when they don’t have the time or resources to handle the hiring process themselves.

But cloud recruitment software resolves this issue by automating and streamlining a major part of the hiring process, which in turn gives recruiters more time to focus on the core part of their responsibilities.

Some of the many benefits of choosing a cloud recruitment management software over a recruitment agency include:

  • You stay in complete control of the hiring process
  • You can review and shortlist all the applicants yourself
  • You can choose where to advertise the job
  • You only pay a standard fee for the software, regardless of how many people you recruit through it
  • You can scale the software according to your changing recruitment needs

The top five recruitment software

1. Zoho Recruit

A recruitment management software for small to medium-sized businesses, Zoho Recruit helps track applicants and streamline the recruitment process. It has features like automated job board posting, customized company careers page, resume parsing, and interview scheduling. There is a free plan with only a few features, and the paid plan has more features to offer. The support is available only 24/5 and the interface is a bit clunky.

2. Kissflow HR Cloud

Kissflow HR Cloud goes beyond recruitment and provides end to end human resource management. The tool can help you streamline all the HR related activities including recruitment, onboarding, employee management, and offboarding.

To make recruitment faster and easier, Kissflow HR Cloud allows you to :

  • Create an internal talent pool of candidates
  • Automatically post jobs on multiple websites and job boards
  • Collaborate with other team members
  • Access all the candidate and hiring data through a centralized dashboard
  • Create customized onboarding workflows
  • Get accurate candidate management insights

3. BambooHR

With BambooHR, recruiters can track applications and share their feedback for every candidate. They can also post the same jobs on multiple boards with a single click and send automated emails to the applicants. As it doesn’t have a transparent pricing model and you have to contact them directly to get a price quote.

4. iCIMS Recruit

iCIMS has several features including applicant tracking, candidate marketing, sourcing, recruiting, and onboarding. It can be easily configured according to the organization’s unique needs, although there is a longer learning curve. iCIMS Recruit, just like BambooHR recruitment management software only provides pricing quotes upon request.

5. Workday Recruiting

Recruiters can track applications, manage candidates, and automatically shortlist resumes with Workday Recruiting. You can also use analytics to understand the candidates and their expectations in a better way.

The features to look out for in recruitment software

1. Automating time-consuming recruitment tasks

Recruiters are always strapped for time as they are responsible for managing the complete end-to-end recruitment process. In fact, over 59 percent of recruiters agree that they have a shortage of manpower. Automating repetitive and time-consuming tasks like screening resumes, sending email newsletters to candidates, and scheduling interviews. It is just a matter of deciding which tasks are taking more of your time that you can easily automate.

2. Seamless third-party integrations

Companies use several SaaS applications to manage their day to day work responsibilities. For recruiters to easily find the right candidates and collaborate with the rest of the team members, there is a need for recruitment software that can easily integrate with other third party applications with minimum friction.

3. Passive candidate management

Passive candidates make up for over 70 percent of the global workforce, while active candidates only amount to 30 percent. That means, if you are not reaching out to passive candidates, then you may not be able to find and hire top talent.

Recruitment management software that you choose should be able to help you create an internal talent pool with passive candidates. You should also be able to find, segment, and contact candidates directly.

4. User-friendly interface

Recruiters are good at hiring, but they might not be good at handling technical applications. That is why, your recruitment software should have an intuitive and user-friendly interface that your HR team can use with little to no training. At the same time, it should have easy customization through drag-and-drop tools.

5. Analytics and reporting

Your recruitment software should be able to generate custom reports and analytics based on the hiring data. After all, you can only know how well recruitment software is working for your company when you have the right numbers with you.

The benefits of using recruitment software

1. Improves productivity

Online recruitment software allows your recruitment team and other department managers to collaborate seamlessly through one platform, regardless of their location or the device they are using, which in turn leads to higher productivity and better results.

2. Automates the recruitment process

You can automate mundane and manual tasks within the recruitment process to save time and efforts of your HR team. The automation gives you more control and allows you to focus on more important parts of the process like interviewing and shortlisting candidates.

3. Streamlines candidate data

As you receive applications from a wide range of job boards and other sources, you can save and streamline all of the candidate data. You can also filter, shortlist, or segment candidates according to different criteria.

4. Allows recruiters to find and hire better candidates

One of the biggest advantages of a recruitment CRM is that it allows recruiters to find better talent and not waste time on candidates who might not even be suitable for the vacant position. With the advanced set of tools, you are able to filter through the large number of resumes and find exactly the kind of candidates you require with minimal effort.

The right recruitment software can make all the difference

By using an applicant tracking system that aligns with your business goals and hiring requirements, you can streamline the entire hiring process and make it more effective.

Kissflow HR Cloud offers end to end human resource management and helps you with recruitment, onboarding, employee management, offboarding, and much more. Sign up for a free trial to see how Kissflow HR Cloud can effectively improve your recruitment process.