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How to Select the Right Recruitment Management System For Your Business

Team Kissflow

Updated on 23 Apr 2024 4 min read

Finding and reaching qualified candidates has become simple with the power of social media and online job boards. However, this has already increased competition with hundreds of talented professionals applying for the same job.

Manually sorting through resumes, scheduling interviews, and evaluating candidates is just not possible with the high volume of applications, which is exactly where a recruitment management system can help. With the right applicant tracking system, you can manage and streamline all the hiring processes and acquire top talent.

But with thousands of recruitment tools out there, it can be difficult to narrow down what you really need to make your job easier. The idea is to first understand the basics of a recruitment management system to see which one can align perfectly with your organization’s hiring goals.

The role of a recruitment management system

A recruitment management system comprises of a set of tools designed to manage and automate an organization’s recruitment and talent acquisition operations.

You can use a recruitment system throughout the candidate selection process—from job postings to resume filtering, interviewing scheduling, and employee onboarding. Recruitment process automation can reduce the burden on your HR team and allow them to focus on their core responsibilities.

With recruitment system, you are able to :

  • Post job ads on multiple job posting platforms automatically
  • Track the entire recruitment workflow from start to end
  • Analyze funnel metrics to make the recruitment process more seamless
  • Offer a better onboarding experience for new employees

The different types of recruitment

There is no one single way to attract and hire talent. In fact, the more avenues you seek, the better chances you have in finding the right candidates for vacant job positions.

There are two major types of recruitment:

1. Internal recruitment

Recruiters try to fill the vacant job positions internally through transfers or promotions. Whenever there is a new requirement, recruiters always try to see if it can be fulfilled internally before looking outside the organization because it saves time, money, and effort.

Internal recruitment also helps improve the employees’ morale since they can get better career opportunities without leaving the organization.

2. External recruitment

With external recruitment, HR managers look outside the organization to find new hires who can fit the job requirements and the company culture perfectly.

External recruitment is a long drawn process that can take nearly weeks to months to fill vacant positions. It also involves a lot of time, money, and effort to find new employees.

External recruitments can be fulfilled through:

  1. Job advertisements: Vacant job positions can be advertised on all the popular job posting platforms and even the company’s career page.
  2. Referrals: Some organizations have referral programs in place where they allow employees to refer their friends or former colleagues for open positions. The employees usually get bonuses when the company ends up hiring people they referred.
  3. Passive candidate search: Recruiters also create an internal talent pool of passive candidates who might be perfect for the vacant position, but they may not be actively looking for a job change.

The questions to ask when selecting a recruitment management system

1- What are the features that you need?

Just because recruitment software seems to have a lot of features, doesn’t mean it is right for you. You need a solution that can fulfill all of your business’ hiring needs. That is why you should first list down all the features you need from a recruitment solution and then take a trial run of the software options available to see whether it works for your HR team.

2- Can your recruitment system scale as your business grows?

It can be difficult to predict where your company (and talent pool) will be after the next three or five years. That is why it is crucial to pick a recruitment system that can scale as your business grows and still maintain efficiency.

3- Can the recruitment solution help improve your hiring efforts?

Just implementing a recruitment software solution and hoping for it to make your hiring process more efficient isn’t going to work. You need to choose HR software that can help improve your hiring efforts and find better talent. Your HR team already knows what works for your company’s recruitment strategy and what doesn’t, so it is best to choose the software that can support your existing hiring best practices.

Benefits of using a recruitment management system

1- Improved productivity

With traditional paper-based recruitment processes, recruiters were required to handle everything manually, which decreased productivity and even led to more human errors. By allowing recruiters to access all hiring-related data from a single platform, a recruitment system can increase productivity and make the entire process more efficient.

2- Better communication

When it comes to recruitment, it is important to maintain quick response time with your HR team and with potential candidates as well. If you delay the communication for too long, you may end up losing the candidates altogether. With a recruitment system, you can collaborate with your team and always keep candidates in the loop.

3- Streamlined candidate data

Reviewing candidate resumes and storing their information in a structured and easily searchable way is incredibly time-consuming when it’s done manually. With a recruitment system, it becomes possible to automatically pull candidate data and filter it to meet your needs.

4- Automation

Over 59 percent of recruiters state that they have a shortage of manpower and they are always strapped for time. Recruitment system help solve this problem by automating manual and tedious recruitment tasks like job posting, interview scheduling, and resume screening.

Why offer a great onboarding experience to your new hires

Most companies underestimate the importance of the onboarding process when they hire new employees. Over 22 percent of organizations don’t even have a formal onboarding program, and 40 percent of organizations have only partially successful onboarding processes.

Without successful onboarding experience, it can take up to eight to 12 months for new hires to reach optimum productivity levels. Your new employees may even end up being less productive and more disconnected from the rest of the team.

On the other hand, effective onboarding processes can help new employees get up to speed with their older counterparts that have been in the company for long. This, in turn, helps improve their productivity and leads to better results for the organization.

The right recruitment management system makes all the difference

It is important to remember that the right recruitment management system for your organization is the one that perfectly aligns with your hiring requirements and goals.

Kissflow HR Cloud’s recruitment management module allows businesses to streamline and automate the end to end recruitment process and find better talent. It gives stakeholders a 360° view of the talent acquisition process in real-time and enables them to harness the power of technology to better understand the needs of a candidate and keep him/her engaged.

Sign up for a free trial of Kissflow HR Cloud to know how it can enhance the efficiency of your recruitment process.

Kissflow HR Software