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Don’t Underestimate the Power of Recruitment Automation

Team Kissflow

Updated on 23 Apr 2024 3 min read

Recruitment is probably one of the most business-critical functions of your HR department. The recruitment process involves sourcing and hiring new employees to fill vacant job positions in a company and has a large number of sub-processes within it. Let’s take a look at what’s involved and find out how recruitment automation in your organization can lead to significant gains for your Human Resources(HR) department and the business as a whole.

Benefits of recruitment process automation

Recruitment is one of those areas that isn’t just a tick-box exercise. It comprises a multitude of different tasks and processes. Many of these involve a variety of partners and stakeholders–from potential candidates to line managers and third-party providers, such as recruitment agencies and advertising companies.

Automating the end to end recruitment process

  • Adds consistency and quality to recruitment
  • Improves the productivity of HR team
  • Saves time by easing the workload
  • Increases social reach of open positions
  • Enhances recruitment strategies
  • Streamlines data collection
  • Enables organizations to find the right talent

But one of the most noticeable improvements in recruitment automation means there is less need to rely on outdated, manual processes.

Recruitment processes that can be improved by automation

Almost every part of the recruitment process can benefit from automation. Here’s how:

1. Sourcing and selecting candidates

Recruitment automation software allows line managers and HR teams to work together to create and amend structured job specifications and adverts from templates quickly and easily. This allows the vacant positions to be advertised as soon as possible. It’s easy to draw up lists of mandatory and desired skills, qualifications, and experience that the candidate must have. The software can automatically screen applicants to filter out those who do not meet the criteria, so line managers don’t have to waste their time manually filtering applications from unsuitable candidates.

2. Internal talent pool

Recruitment tools let organizations to move from passive recruitment to proactive recruitment strategies. Rather than posting jobs in different portals and waiting for candidates to apply, businesses can speed up the hiring process by creating and nurturing a pipeline of past candidates who are pre-screened, engaged, and ready to go.

3. Applicant tracking and interview scheduling

Recruitment management software can track the progress of candidates’ applications and even automatically place successful applicants into open interview slots, with the help of a pre-built scheduling module that is in sync with the schedule of all line managers. This is a great way to make the best use of time and fill up slots with candidates across a shorter period to allow more precise and more accurate comparison of their interview performance.

4. Offers

When the interviewer has chosen their desired candidate for the role following the interview, they should only need to update the HR system with this information. The system can then generate automatic offer letters, contracts, and other relevant documents for the successful candidate, as well as rejection letters for those who were unsuccessful.

5. Employee onboarding

The stage between making an offer of employment and the new hire’s first day is known as the employee onboarding phase. Automation can help with a number of activities like sending automatic welcome emails to employees, setting up IT access, and supporting line managers and HR with arranging induction and training programs.

The most user-friendly recruitment software solutions

Kissflow HR Cloud offers a wide range of process-specific modules to support organizations with their HR tasks and processes. An automated HR suite is a perfect way to add efficiency and automation to what is often a complicated and long-winded HR process.

Kissflow HR Cloud is a unified HR management suite which offers room for customization. Unlike other HRIS, organizations can effortlessly tailor it to suit their existing recruitment processes perfectly. With Kissflow HR Cloud, businesses can easily coordinate multiple sourcing activities and marketing campaigns. 

Best of all, it allows HR teams and manage different recruitment strategies in a single interface. It delivers performance insights of recruitment campaigns in a timely manner allowing the organization to spot areas where their recruitment budget is paying off. Line managers can customize recruitment workflows and assign shortlisted candidates to interview slots, for maximum ease and convenience.

Automate your recruitment process with Kissflow HR Cloud

Recruitment can involve many challenging and lengthy activities for those responsible for it in an organization. Customizable HR suites such as Kissflow HR Cloud help businesses take the pain out of the hiring process. 

Let Kissflow HR Cloud help you substitute manual, time-consuming tasks with an automated recruitment process. It offers a personalized and seamless recruitment experience to the candidates that cannot be fulfilled by a simple applicant tracking system. Bring talent and recruitment together by signing up for a free trial of Kissflow HR Cloud.

Kissflow HR Cloud