Everything You Need to Know About a Digital Workplace (FAQ) | Kissflow

Everything You Need to Know About a Digital Workplace

Kissflow

August 14th, 2019 Digital Workplace  

Technology has not just changed our personal lives, but the way that we work as well. Every organization, no matter what size or industry is now operating digitally, in some way or the other. Implementing digital workplaces as the first step towards digital transformation can help companies achieve higher efficiency and productivity.

What is a digital workplace?

A digital workplace is the complete set of digital tools your employees need to perform their work responsibilities. Most organizations use separate applications for their business processes which don’t integrate or overlap in any way. Digital workplaces offer a unified platform to access all the required tools and in turn improve collaboration and efficiency of the organization.

A digital workplace is a virtual replacement of the physical office space and it can include any software, platform, or device that allows employees to successfully perform their core work activities. While the exact definition of a digital workplace will depend on the organization’s business requirements, at the crux of it all, a digital workplace is about giving priority to the employees and integrating technology in business processes in order to streamline the organizational operations.

A digital workplace platform can help companies in:

    • Finding and sharing information easily
    • Integrating different business tools together
    • Incorporating agile work strategies
    • Manage projects
    • Create automated workflows
    • Improving overall employee collaboration

What does a digital workplace solution include?

A digital workplace solution includes all the tools that employees need to collaborate, communicate, and perform their everyday work. The digital workplace platform that you choose should be able to:

  • Create customized workflows that reflect the current business processes
  • Automate tasks that are repetitive and can be completed without any human involvement
  • Receive mobile approvals from the required personnel to make sure there are no bottlenecks
  • Help manage complete projects from start to finish
  • Provide seamless communication between teams through public and private channels
  • Offer agile and dynamic case management features

What is the difference between a digital workplace and an intranet?

An intranet is a private network used by organizations to securely share computing information and resources between their employees. It can consist of local desktop computers, LANs, ERP, websites, portals, and email systems. In other words, it is like a web-based gateway to most, if not, all the tools of the company

In most organizations, the intranet was used for file sharing, discussions, and communication, and its role was pretty clear. But now the way employees work has changed a lot. Employees don’t necessarily work from the same office desktop. Organizations have mobile channels, BYOD policies, enterprise social networks, and document management systems. Therefore, the way companies used intranet in the past also needs to change.

That is where digital workplaces come in play. With a digital workplace, you are able to leverage the flexibility of the internet and still have a dedicated online workspace where you can communicate, collaborate, coordinate. The employees no longer need to use a dedicated PC connected to the intranet just to access a few work files. With a digital workplace, they can securely access business data from wherever they are.

Why should you use a digital workplace?

Digital workplace broadens the idea of mobility in an organization by leveraging the latest technology to remove any communication barriers between employees. With digital workplaces, employees can collaborate and communicate with each other even when they are working from different parts of the world.

A successful digital workplace can drive measurable results, including:

  • Improved employee engagement
  • Reduced security risks
  • Increased efficiency and productivity
  • Time, cost, and resource savings
  • Better employee retention

How can Kissflow’s digital workplace platform help businesses?

Kissflow is a unified digital workplace platform that gives employees access to all the tasks, projects, processes, and company data that they need to perform their everyday work through a single dashboard. Made for the modern workplace, it allows employees to always stay connected while securely saving data on the cloud.

The best part about Kissflow is that it is a fully customizable no-code platform which means you don’t need to write any code to create or use the digital workplace. You can customize workflows, projects, communication channels, and processes in exactly the way that you prefer.

Kissflow has pre-built modules that you can customize or you can also create one from scratch. The primary modules of Kissflow include:

  1. Process management
  2. Case management
  3. Project management
  4. Collaboration
  5. Analytics

What are the pricing plans for Kissflow Digital Workplace?

Kissflow is a scalable digital workplace platform. It grows as your organization grows in size. That is why, we have three pricing plans specifically made for small businesses, growing startups, and enterprises. Our smallest plan can accommodate up to 30 users and the largest plan can accommodate unlimited users.

Ready to give Kissflow a test drive? Sign up for a free trial today.