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Work Management

Collaborative Work Management: Everything You Need to Know


In today’s office, data is scattered across different applications, resulting in fragmented work and decreased productivity. Employees now spend a large amount of time tracking down internal communication and files just to get all the information they need to perform the tasks at hand.

Collaborative work management helps resolve this problem by enabling employees to communicate efficiently, find relevant resources quickly, and reduce overall chaos. When the way you collaborate digitally is aligned within the goals and culture of the organization, it leads to increased accountability and productivity.

What is collaborative work management?

Collaborative work management is a set of tools that provides employees a unified and central platform to easily share business data, documents, and discussions. It is the central hub for all conversations about work, and also a place where the work can exist. It allows team members to easily collaborate with each other, even if they are in different locations and using different devices.

The benefits of a collaboration software

Collaboration used to be only done face-to-face. However, digital tools have allowed for collaboration to take place anywhere around the world. There are many new technology options dedicated to helping your company collaborate around their work better. Here are some of the benefits you can get from collaborative work management software.

Quick access to data

Toggling between multiple apps at work has become a major problem for employees around the world. Companies now use 16 SaaS apps[1] on average, and over two-thirds of the employees spend 60 minutes[2] everyday switching between different apps.

It can be a challenge to find relevant documents, complete different tasks, and communicate with team members through different applications. Collaborative work management tools provide a single platform to access all the required work tools which in turn reduces the time wasted and improves productivity.

Better transparency

When teams work collaboratively on projects with better transparency, they are able to quickly identify any issues or errors which might have been otherwise missed if all the employees were working separately. Transparency across the different business processes and projects also increases accountability among employees.

With transparency across the organization, it is easier to identify mistakes made in the past and find the best way to prevent them from happening in the future.

Improved performance

According to a report, 70 percent[3] of companies using collaborative work management solutions will have significantly better performing teams by 2020 leading to better employee engagement and organizational efficiency. After all, when employees don’t waste time looking for required files or switching between different applications, they are able to focus more on their work and get better results.

Attract top talent

Employees now prefer working in organizations that give them access to all the required tech tools they need to manage their work effectively. If you don’t have the right collaborative work management solutions in your organization to automate and streamline processes, then it might make candidates less interested in joining your company.

Not to mention, collaborative work management tools [1] also allow remote workers to collaborate and coordinate with the rest of the team. This will give your company the opportunity to hire the best talent without any location restrictions.

4 popular collaborative work management tools

1. Slack

Slack is a collaborative tool that offers instant messaging and calling features to businesses for seamless communication. While primarily a tool for chatting, Slack is a platform that allows you to collaborate on a variety of projects. It’s extensive list of integrations allow you to pull in information and perform simple actions on other apps. Slack’s primary purpose is to make everyday communication easier among team members.

2. Microsoft Teams

Teams by Microsoft is a communication and collaboration tool that allows employees in a company to message each other, organise departments into different chat rooms, create threaded conversations, and even video call other users.

The biggest benefit of using Microsoft Teams is that it integrates well with other Microsoft applications like Word, Excel, Powerpoint, OneDrive, SharePoint, and Planner. For companies that already use Microsoft tools, Teams can be a great addition. Although, if you don’t use Microsoft tools in your office, then Teams can introduce more problems than it solves because of its limited third party integration.

3. Kissflow

Kissflow is a digital workplace platform that offers collaborative work management in an effective way. Unlike other tools, Kissflow is built on work management–particularly processes and projects. Collaboration features support these modules by keeping conversations focused on where work is headed.

As a complete team collaboration tool, Kissflow makes it easy to create and moderate channels that house conversations and discussions about particular topics.

4. Workplace by Facebook

Workplace by Facebook offers a private social network platform for businesses. The interface and features are pretty similar to Facebook itself, but the only difference is that your company’s workplace space will only be visible to your employees.

As a team messaging tool, Workplace allows users to create profiles, communicate with other team members through instant messaging, and make groups for different projects or departments. The free version of Workplace has messaging tools, video chat, and limited third party integrations. While the paid version has added security and support options.

How Kissflow can help organizations

Kissflow provides collaborative work management by combining workplace collaboration with necessary business tools. It offers a single platform for employees to create customized workflows, automate repetitive processes, handle projects, and collaborate with team members. As a cloud-based tool, it allows users to access important work documents and data from any device and any location.