Searching for an ideal employee management software is overwhelming. Google search results make you feel like shopping in a fair filled with shiny items and attention-seeking merchants. And so, the process itself can become overwhelming in a short span of time. In a market where every vendor claims to be the best at what they do, how do you find the right one?
You need to look for the right signs, i.e, features. Employee management tools provide a unique set of tools that will help you improve employee engagement and enhance employee experience, ultimately reducing churn and improving profitability. So, what do you need to know to find the right tool that will fit your needs like a glove?
Here’s a comprehensive guide to choosing the employee management software that will impress your c-suite.
Employee management software is defined as the comprehensive set of employee management tools that an organization needs to manage employee information, engagement and performance, and drive more value across the enterprise. These tools don’t just store and manage confidential employee data, they can seamlessly handle all employee-centric HR processes from recruitment to performance and offboarding.
The HR technology market is filled with an array of employee management solutions. Even trying to narrow it down by size wouldn’t be of much use. So, before choosing an employee management software solution, HR managers need to define their goals clearly. Then think about HR functions that will be carried out using this software.
While, almost every business is unique in its own aspect, and HR technology demands may vary from one industry to another, there are a few demands that are true for every business irrespective of size or industry.
An ideal employee management system:
Selecting the right employee management software is a challenge since there are an array of tools in the market. To help you speed up this selection process, we have put together a list of top 5 employee management solutions that stand out from the crowd.
Zoho People is an employee management software that lets HR managers and business owners streamline their employee-related activities. This tool can help you manage employee onboarding, timesheets, leaves, performance, benefits, and personal details.
There are several templates that you can easily customize according to your business’s unique requirements. Although, the clunky and outdated interface makes it difficult to use the software.
Zoho People integrates with major tools like Gsuite, AdobeSign, Zapier, and DocuSign along with other Zoho products. But if you have a custom third-party application that you want to integrate with the tool, then it might be a bit challenging.
Zoho charges per user or employee. This can make the entire payment cycle confusing for fast-growing companies that are hiring new employees because they would essentially have to pay a different amount every month.
Overall, Zoho People is a basic employee management software that is more suitable for small businesses.
Kissflow HR Cloud manages all the HR processes through one single platform. It allows organizations to offer a better employee experience which can, in turn, improve employee retention and bring down the overall operating costs.
The simple, compliant, and intuitive tool lets you manage all the HR activities including:
The tool has an incredibly easy to use interface which requires little to no technical knowledge. HR managers can directly automate all their HR processes and start benefiting from the vast features of Kissflow HR Cloud right from day one.
A powerful, yet flexible HR solution, Kissflow HR Cloud is scalable and it grows as your business grows to meet your future HR management needs. The tool also provides a free trial and transparent pricing so that you can get a clear idea about how Kissflow HR Cloud can help your business before you commit to it.
Dayforce HCM is a cloud-based employee management software that allows you to manage employee payroll, talent, benefits, onboarding, and even offboarding.
The tool definitely has almost all the features you would ideally require from an all-in-one HR tool, but it is so comprehensive and complicated that it can take you months to truly take advantage of all the features Dayforce HCM has. With a much longer learning curve, your HR team is bound to struggle initially and it may take a long time for you to see the benefits of the tool.
Dayforce HCM doesn’t have transparent pricing or a free trial available. You have to contact them directly with your requirements to get a quote.
PeopleBook HR is a comprehensive employee management software that helps you with employee information management, biometrics, payroll management, discipline archiving, performance management, asset management, time and leave management, training and development, and benefits management.
But there are no onboarding features available and you can’t create customized reports through PeopleBook HR. The software can also be a bit slow at times which can make it difficult to manage.
PeopleBook HR does not disclose the pricing of their product on their website. You have to contact them directly for a demo in order to get a quotation for the software.
Calamari is not a complete employee management software. It is a leave management software that allows you to track the attendance and leaves of every employee in your organization.
The software also has an automated clocking in feature to track the clock in and clock out time of employees. However, you have to pay extra for this feature. It is important to note that Calamari monitors the location of all the employees through their smartphones in order to track their clocking times, which can make employees anxious about their privacy.
With accurate employee timesheets, you can easily automate team calendars and track holidays. The tool can also integrate directly with Slack, Office 365, G Suite, Asana, JIRA, and Basecamp.
But Calamari’s features end at leave management, and in order to streamline the other HR processes within your organization, you will have to get another software.
The prices depend on the number of employees you have and whether you want the clocking in feature along with leave management features.
An overflowing excel sheet is no longer an efficient means of managing your confidential employee data. Imagine if there is a sudden change in regulation, just the process of fetching additional information from each employee and adding them to the spreadsheet can push HR managers to the edge of their sanity.
That is why organizations are moving towards employee management systems to store and manage the bulk of their employee records. Listed below are the most common benefits that an employee management system can bring to your organization:
With hundreds of options available online, it is easy to get overwhelmed. That is why, it is always best to start the selection process by listing out your HR requirements and then shortlisting employee management software that offers all the features that your business needs.
| Zoho People | Dayforce HCM | Peoplebook HR | Calamari | Kissflow HR Cloud | |
| Pricing | Their forever free plan is applicable only for 5 users or less. Premium plans vary based on the number of users and features required. | No transparent pricing. | No transparent pricing. | Plans start at $10 for the first 10 employees. Clocking in feature is charged extra at $20 for the first 10 employees. | Kissflow has 2 plans. Standard – $690 per month for over 100 employees. Enterprise – $1290 per month for unlimited users |
| Free Trial | Yes | Not Available | Not Available | Yes | Yes |
| Recruitment Management | Yes | Yes | Yes | No | Yes |
| Employee Database | Yes | Yes | Yes | Yes | Yes |
| Onboarding | Yes | Yes | No | No | Yes |
| Benefits | Yes | Yes | Yes | No | Yes |
| Timesheet, attendance, and leave | Yes | Yes | Yes | Yes | Yes |
| Payroll | No | Yes | Yes | No | No |
| Performance evaluation | Yes | Yes | Yes | No | Yes |
| Self Service Portal | Yes | Yes | Yes | No | Yes |