5 Top Project Management Apps to Improve your Productivity

• Project

The success of any organization highly depends on properly administered and good project management practices. In a competitive global market with very little space for a wrong step, businesses desire to have smooth, projected, and efficient results at every stage of the process.

Breaking down the main goal of a business into smaller objectives and making sure these objectives are achieved in a well-planned way is what project management is all about. The need to quantify, objectify, segregate and delegate tasks properly and proportionately is of high importance and that’s where the use of modern tools comes in.

A project manager in a competitive organization wants to have his working project management dashboard at his fingertips at all times to increase overall productivity, collaboration, smoother management and to be connected with his team at all times.

This, of course, is extremely crucial to keep the edges sharp to stay competitive, flexible, and on the same page with all the relevant stakeholders.

Why do you need a project management application?

In order to cater to the needs of a project manager, a lot of project management apps are available to ensure that the deliverables are up to the requirements. Through these management systems, the progress of the project is also monitored and well managed even to the tiniest aspect, thus making sure that the quality and efficiency of the overall objective meets the desired targets.

These project management apps are quite powerful and can boost team efficiency and increase productivity at work but in order to maximize the benefits, a project manager must choose the best application according to the project’s requirements. This could be a tough nut to crack because of so many exceptionally powerful project management tools currently available in the market.

See how remote project management is done effectively using the project management app.

How to choose the best project management app

There are several innovative and comprehensive tools available in the market for project management. They all aim to make the work easier, smoother, and increase efficiency in terms of management and collaboration.

Each application has its own set of focal points with some more centered on task management while others on flexibility and communication between the user classes. The decision to choose the most suitable one for your organization depends on what you want or what your focus is on.

Factors to look before choosing the best project management apps

1. Overall convenience

How easy is it for someone without project management training to use?

2. Interface

Is the design pleasant to use and intuitive?

3. Flexibility

Can you use it for several different types of projects or only specialized ones?

4. Integrations

Can you plug into other systems to pull or push data?

5. Reports

Are you able to generate custom reports on project activity?

6. Support

Does the app offer instant responsive chat or email support that can take days?

7. Price

Is it a free app with upgrades, or does it come standard with advanced features?

Listing the 5 best project management apps for productivity

Every project management app focuses on making things easier and trying to smoothen the processes involved in project management. If the right app is used according to the organizational needs, it can have a huge impact on the performance of the project and therefore the success of the business’ objectives.

Here we some of the dominant project management applications commonly used by professionals.

1. Trello

Are you a fan of Kanban? Trello is a powerful project management app based on the concepts of Kanban methodology with a sophisticated Graphical User Interface (GUI) and essential features keeping you connected to your teammates in real-time.

As projects are posted on boards, you can learn about the progress and details, thus task delegation and collaboration are extremely smooth. Monitoring is also made easy as you can keep track of all ongoing tasks being done individually by the team members through the percentage-complete tracking feature. The sub-division of objectives based on progress along with timelines makes it a great app for monitoring and keeping yourself up-to-date with the progress of the project.

However, Trello has limited functionality and there are other Trello alternatives that can implement kanban board effectively.

2. Asana

With simple, interactive and fun-to-use UI, Asana is one of the most popular project management app out there. The most standout feature of Asana is that it allows you to create templates and sub-divide tasks into groups with a set of team members working on it. The possibility of linking your email with the dashboard in Asana also makes a lot of tasks easier and the integration of this application with different systems reduces the time and effort required.

Its three-column interface where you can visually see the progress of a project and the timeline feature is also quite useful. Lastly, the keyboard shortcuts in Asana make everything a tad bit faster. An interactive UI, user convenience, and operational speeds are what Asana focuses on.

You can also look for alternatives to Asana to fit your team better.

3. Kissflow Project

This all-in-one powerful app is one of the most favorite project management applications out there. Kissflow Project easy-to-use and aesthetic Graphical User Interface makes this one-stop solution an excellent choice for all types of organizations.

With its Kanban board, it becomes quite easy to understand the progress of projects visually and with its time tracking feature, a raw measure of efficiency can be deduced. Kissflow Project also has unique reporting tools that can measure the time spent on items in progress as opposed to items on hold, which makes it very useful for tracking.

Overall the collaboration and management features make Kissflow Project a powerful, simple and flexible app with possibilities that are only limited by your imagination.

4. Podio

One of the most flexible Project Management applications, Podio follows the principle of agile project management thus making it fast and efficient. The level of customization in Podio makes it quite versatile as it allows you to add apps according to your needs.

The Graphical User Interface of Podio is quite interesting as well and looks more like a social media app thus making it an interactive platform with a focus on collaboration and flexibility.


Wrike is a project management app filled to the brim with a lot of features that can be used to track project progress, monitor deadlines and collaborates easily with other team members. Its Gantt chart is quite useful and an easy-to-understand visual feature that can keep you updated with the project’s objectives in real-time.

Wrike also makes it possible to prioritize tasks so you can push the crucial task forward and make sure deadlines are met. Filing projects and subprojects in a flexible hierarchy and the ease of integrating Wrike with other applications is something that makes Wrike an extremely powerful application.


These are some of the most common project management applications available in the market. The decision depends on your priorities and the specifications of your project. One of the jobs of a project manager is to know the nature of his need and make an informed decision to choose the best project management software that will cater to those needs in the most efficient manner.