6 Signs You Need a Project Management Software | Kissflow

6 Signs You Need a Project Management Software


August 26th, 2019 Project Management  

Project management is an extremely important job that requires intense dedication and skills. Any growing business has to handle several tasks at the same time and it sometimes gets hard for managers to implement effective management strategies for all of them. This problem is so rampant globally that The State Of Project Management Report in 2017 stated that only 37 percent of teams completed their projects on time in the United Kingdom.

Project management applications are a great way of improving productivity, communication, and organization between team members. Collaboration is one of the most important factors that help teams improve their performance and with these applications as it has become incredibly simple. Since companies are constantly competing with each other, these tools have slowly become a necessity, rather than an impressive tool that may or may not improve a company’s performance. In this cutthroat environment, don’t even think about sticking to outdated management methods like spreadsheets and sticky notes

Additionally, just buying any project management software will not do wonders to your performance. As a project manager, you need to make an informed decision on which software to invest in and at what time. In this article, we’ll discuss some signs that show you when it’s time to invest in new project management software.

Six signs you need project management software

1. You are still using spreadsheets

If spreadsheets are your go-to project management tool even in 2019, then you definitely need help. Spreadsheets do not work for project management. They do not have features that may help you in collaborating with your team members. Similarly, you can’t assign tasks or track the progress of your project through spreadsheets. Implementing various project management methodologies like Scrum and Kanban is an important part of effective project management. Spreadsheets, however, will be your biggest obstacle in this regard. They can’t be customized and you are left with no way to visualize the progress of your project if you rely on spreadsheets.

2. Introducing new employees is a headache

It is a very common practice to introduce new team members in the middle of the project. The Agile methodologies rely on accommodating the versatile requirements of the customer and there are times, team members might not possess the required expertise so new talent must be introduced in the team. If your team has a hard time getting new members up to speed, it shows that you need to either introduce the project management software to your team or update your existing setup. Modern project management applications possess the capability of automatically maintaining a project log and visualizing the entire project in an easy to understand manner.

3. You can’t remember the last time you met a deadline

If your team has a reputation of not completing its projects on time, it means that you must make some drastic changes as a project manager. Being punctual is an extremely important factor that determines how professional your approach is. Having a habit of delivering late would cause you to completely lose your credibility in the market. With project management applications, you can effectively manage the project’s progress and ensure everything goes smoothly.

4. Your team has no vision

A clear vision is extremely important for any team’s success. If your project team does not know what they are trying to achieve, there is no chance that they will be able to successfully complete their tasks. Many management methodologies focus on showing the bigger picture to all the team members to ensure that they have a clearly defined goal. This is made more possible with project management applications that make it easier for the team to visualize the entire project. 

5. Collaboration is a nightmare

According to PMI’s Pulse of the Profession2017, about 30 percent of projects fail due to poor communication between the team members. If you feel that your team finds it hard to communicate with each other, you can try to use many available project management applications. Using these applications can enhance the collaborative experience of the team as it allows integration with several popular email services like Gmail. Similarly, with project management applications, you can easily delegate tasks, track the progress of your team members, plan meeting, discuss budgets, keep related parties in loop, and do much more.   

6. You can’t even tell what went wrong

Identifying bottlenecks and creating a preventive strategy are cornerstones of project management methodologies. Using traditional management and visualization tools, like whiteboards and spreadsheets can’t give you any information about these things. Modern management software allows users to identify potential bottlenecks and allow users to customize their systems to prevent them in the future.

The best project management software for your team

Kissflow is an ultra-modern project management tool that simplifies all aspects of project management and allows you to innovatively visualize your entire project with a single click. This revolutionary tool is designed for users that are not completely aware of the different rules of project management methodologies. It is extremely easy to implement and customize in order to fit the specific needs of your project. The web-based project  management software offers cross-platform availability, supports all popular operating systems, and allows users to stay connected at all times. It also has around the clock support team ready to guide you in case of any problems.

The innovative and unique features of Kissflow make it one of the best applications out there that can fulfill all your project management needs at a very reasonable price. Click here to sign up for a free trial and revolutionize the performance of your team.