How Can You Manage Multiple Projects at the Same Time? 

Murtaza Khalil

Murtaza Khalil

Project Management

The mere thought of juggling so many important duties can be a source of anxiety for many professional project managers. Huge companies with extensive budgets can hire full-fledged project managers and teams but in case of smaller organizations, functional managers must fill this role and are expected to perform at the same level.

This is where the problem begins. Effective management of multiple projects is a daunting task even for a qualified project manager and for someone not properly trained in this field, it sounds impossible.

In this article, we will discuss some project management strategies through which professionals with no prior knowledge of project management methodologies can improve the way they handle multiple projects.

7 project management strategies to successfully manage multiple projects

In order to successfully manage multiple projects, there are various strategies that can be adopted. Incorporating some of the following strategies in your business will improve your team’s performance.

1. Know how to prioritize your tasks

It is extremely important to know how to prioritize your tasks. The project manager must know which tasks will have a greater impact on the organization and prioritize effectively. You can also group tasks that are repetitive or similar in different projects. By doing this, you can easily work on different projects in the least time possible.

2. Know when to delegate

A good leader knows when to take charge and when to trust her team members. You must have a relationship of trust with your team and assign them tasks when you have too much on your plate.

3. Stay focused

While you balance multiple projects at once, you are bound to give less attention to the task you are currently occupied with. In order to become an effective project manager, you must stay focused on the task at hand.

One way of achieving this is to assign a specific time to each project according to their priority. Through this way, you can ensure that your attention remains undivided.

4. Communicate with team members

Effective communication is, perhaps, one of the most important aspects of project management. Many successful project management methodologies like Scrum and Kanban focus on creating an open space where every single thing is shared with the whole team.

While managing multiple projects, this becomes even more important, as the team can know about any potential problems and discuss their solutions before any major delays occur.

5. Plan before starting anything

When you manage multiple projects, not much should be left to chance. It is important to plan ahead for every possible scenario and have contingency plans in case things go south. You must set reasonable expectations for yourself and the team in order to be successful on all fronts.

You and your team will be exhausting their mental capabilities while going back and forth between different tasks. So, you must incorporate some break periods in your plan where the workload is minimal.

6. Adjust your plan through regular reviews

It does not make sense to stick with the original plan no matter what. Being flexible is an extremely important attribute that an effective leader must-have. When you manage multiple projects, there are several unknown variables that can sometimes change your entire outlook.

The smart thing to do is to hold regular review sessions where you update the original plan in order to successfully complete all your projects.

7. Use every tool at your disposal

Even if you consider yourself the most effective leader and the best project manager, you are bound to need help. Project management software can be a blessing for you and your team. Modern project management programs are equipped with every single thing you’ll need to manage multiple projects at once.

You can conduct your daily business, track your team’s progress and do so much more with just a click of a button. With this software, you can perform multiple time-consuming tasks quite easily and visualize your projects in a better way.

This gives you more time to refine your plans and ensure that each project assigned to you gets completed successfully.

Manage multiple projects with Kissflow Projects

Working on multiple projects at the same time requires extreme dedication and skills. By using any effective project management software, you can make your life easier. Kissflow Projects is an ideal project management tool that is designed to accommodate as many projects as possible.

The simple and intuitive UI allows it to be used by people who don’t know much about project management but are involved in the process. In Kissflow Projects, you can easily track and assign work to each team member and visually see the project’s progress through multiple charts, graphs, pictures, and other informative graphical illustrations. The platform is designed to give power to its users.

You are free to design your own workflow without any limitations or if you feel like it, you can choose from the numerous templates available on the platform.

The market is becoming increasingly competitive day by day and even the slightest edge over competitors can make your organization more appealing to the customers. By using the innovative features of the Kissflow Projects project management suite, you can ensure that each project you complete leaves your customers satisfied.