August 26th, 2019 • Project Management
Kanban is a framework that falls under the Agile project management methodologies. It was developed in the late 1940s by a Japanese engineer named Taiichi Ohno. Kanban focuses on visualizing the entire project on boards in order to increase transparency and collaboration between team members.
Kanban is one of the simplest frameworks used as it allows project managers to efficiently manage and keep track of their projects. A distinguishing feature of Kanban framework among different Agile implementation methods is its compatibility with the existing organizational setting. Unlike other popular frameworks, Kanban believes in introducing very small but meaningful changes in the existing setup. This is liked by more traditional organizations where hierarchy and roles of functional managers are considered important.
Kanban project management methodology revolves around continuous improvement, flexibility in task management, and enhanced workflow. With this illustrative approach, the progress of the whole project can be easily understood in a glance. Through this graphical approach of Kanban boards, a new member or an external entity can understand what’s happening right now, tasks completed and future tasks.
Kanban project management revolves around the Kanban board. It is a tool that visualizes the entire project to track the flow of their project. Kanban boards indicate the current tasks that are being performed, the tasks to do in the future, and the tasks that are completed. The divided columns are interconnected and tasks are gradually pulled from the leftmost column (future tasks) to the rightmost column (completed tasks).
Kanban measures the work cycle being completed through the principle of Work in Progress (WIP). WIP has certain limits and a pre-defined specific status. Limiting WIP in order to maintain consistent standards is one of the core principles that govern the Kanban methodology. It is extremely important for the team to complete the current tasks in the prescribed order.
Kanban project management stands on four core principles and practices. The core principles of Kanban are the following:
Additionally, using the aforementioned core principles, the following practices have been established by organizations that use the Kanban methodology.
Scrum and Kanban together are considered the cornerstones of the Agile implementation methodology. According to the ‘Pulse of Profession 2017’ report by PMI, over 70% of organizations used different Agile methodologies and the largest chunk belongs to Scrum and Kanban. Both Kanban and Scrum focus on consistently delivering the product and keep iterating until perfection is achieved, however, their approach is different.
Kanban and Scrum frameworks implement Agile’s core principles, the way they do that is entirely different. Scrum revolves around a fixed-length ‘sprint’, and work is completed in small batches. In contrast to that, Kanban focuses on the continuous improvement process and tasks are performed in an orderly manner. Similarly, changes can be easily made anytime in Kanban as it is task-based while Scrum requires the completion of a single sprint before any changes can be made. This makes Kanban a suitable option for projects that are extremely versatile while Scrum is better for projects that require work to be completed in batches. Kanban also does not have any prescribed roles and no individual is responsible for the team or a task. Scrum, on the other hand, has pre-defined roles of Scrum Master, Product Owner, and team members.
The main selling point of Kanban framework is the fact that it significantly improves the way you can handle your projects without changing the organizational structure. Some of the benefits Kanban methodology offers are:
If you find yourself in a position where you are responsible for handling an important project for your organization, don’t worry. Kissflow has your back. This innovative digital workplace is specifically designed for people who have no prior experience with different project management methodologies. The simply designed interface of Kissflow gives you all the freedom in the world to design and maintain a workflow which makes handling Kanban boards incredibly effortless. It comes equipped with thousands of templates for you to choose from as well. Similarly, Kissflow also makes collaboration extremely easy for everyone involved. Managers can track the progress of the team members in real-time and also send reminders before a deadline. Also, it seamlessly integrates with services like Gmail to ensure team members remain connected at all times and any potential delays can be curbed before it causes any delays in the project.
Although Kanban is an amazing methodology for implementing Agile principles, it comes with its fair share of restriction. Kissflow intelligently integrates your organization’s specific requirements with its powerful features and allow you to enjoy all the benefits of Kanban without worrying about anything. You can sign up for a trial today and experience the future of project management on Kissflow.