August 13th, 2019 • Project Management
A kanban board is part of a visual system for organizing workflows. Kanban is a Japanese word meaning “sign” or “billboard,” and is the name given to an organizational method invented at the Toyota Company. The method utilizes a simple board and card system, allowing everyone on a team to have visibility on the larger picture of team activity as well as on individual tasks that need to be accomplished. Kanban boards can be as simple as sticky notes on the wall or rows of business cards on your desk, but digital kanban boards add functionality to the system. Digital kanban boards, sometimes called e-kanban, allow users to add detailed information, incorporate deadlines with reminders, and track task progress.
Most professionals could use more organization in their lives. If you have any kind of project or team leadership responsibilities, you know that organization is about as vital as oxygen. Raise your hand if your team has more than one thing to do at any given time. How about if your team could use better communication? Do you need to reduce waste of time, money, or materials in your processes? Ever wish your team was more efficient? Do you find yourself desperate for a visual overview of your projects? Want everyone in your organization to take ownership of their responsibilities? If you can raise your hand to any of these, you could probably use a kanban board.
Who can use kanban board? Just about anybody. Here are some kanban board examples for a few different kinds of teams:
The marketing team is the face of your company, and you want to put your best face forward. Marketing teams can use kanban boards to organize their ongoing processes, including regular content production and internal communications creation. Time-limited efforts like market research projects and marketing campaigns can be managed with kanban as well.
Creative teams can utilize kanban boards to break up content requests into text, design, and web engineering. This helps team members with diverse skills better communicate across disciplines, giving everyone a visual representation of project status. Kanban boards can also reduce administrative time, leaving more minutes in the day for the actual creating of creative work.
Kanban boards can help software development teams divide and subdivide tasks to easily manageable levels, making it easier to track (and celebrate) progress. You can set priorities and delegate tasks easily, allowing team members to take ownership of their individual project components while keeping an eye on the big picture.
Sales and support teams need strong organization tools because they’re interacting with your company’s most important assets: your customers. Sales teams or individual salespeople can use kanban boards to visualize their sales pipeline and track where each prospect is along that path. Support teams can prioritize and manage support requests with kanban to make sure every customer gets a quick and helpful response.
No matter what kind of team you’re on, you can use Kanban to work more effectively. As awesome as Kanban is, it can’t perform all the functions a thriving organization needs. We think Kanban is most effective as part of a robust digital workspace. With Kissflow, you can get all the benefits of Kanban as well as intuitive features and powerful integrations, all within a user-friendly interface. Kissflow helps all your teams work well so your organization can focus on what you do best. Check out Kissflow’s Project management tool today to see how your team can get more done with Kanban and Kissflow.