Choosing the Best Project Management Application for Your Business

Choosing the Best Project Management Application for Your Business


August 5th, 2019 Project Management  

The success of any organization highly depends on properly administered and good project management practices. In a competitive global market with very little space for a wrong step, businesses desire to have smooth, projected, and efficient results at every stage of the process. Breaking down the main goal of a business into smaller objectives and making sure these objectives are achieved in a well-planned way is what project management is all about.

The need to quantify, objectify, segregate, and delegate tasks properly and proportionately is of high importance and that’s where the use of modern tools comes in. A project manager in a competitive organization wants to have his working dashboard at his fingertips at all times to increase overall productivity, collaboration, smoother management and to be connected with his team at all times. This, of course, is extremely crucial to keep the edges sharp to stay competitive, flexible, and on the same page with all the relevant stakeholders.

An introduction to Project Management App

In order to cater to the needs of a project manager, a lot of project management apps are available to ensure that the deliverables are up to the requirements. Through these management systems, the progress of the project is also monitored and well managed even to the tiniest aspect, thus making sure that the quality and efficiency of the overall objective meets the desired targets. These project management apps are quite powerful and can boost team efficiency and increase the overall productivity but in order to maximize the benefits, a project manager must choose the best application according to the project’s requirement. This could be a tough nut to crack because of so many exceptionally powerful tools currently available in the market.

What to look for when selecting a project management application

There are several innovative and comprehensive tools available in the market for project management. They all aim to make the work easier, smoother, and increase the efficiency in terms of management and collaboration. Each application has its own set of focal points with some more centered on management while others on flexibility and communication between the user classes. The decision to choose the most suitable one for your organization depends on what you want or what your focus is on. Several factors can be taken into account before the choice is made such as:

  • Overall convenience – How easy is it for someone without project management training to use?
  • Interface – Is the design pleasant to use and intuitive?
  • Flexibility – Can you use it for several different types of projects, or only specialized ones?
  • Integrations – Can you plug into other systems to pull or push data?
  • Reports – Are you able to generate custom reports on project activity?
  • Support – Does the tool offer instant responsive chat, or email support that can take days?
  • Price – Is it a free tool with upgrades, or does it come standard with advanced features?

Which project management application is the best choice for me?

Every project management application focuses on making things easier and trying to smoothen the processes involved in project management. If the right tool is used according to the organizational needs, it can have a huge impact on the performance of the project and therefore the success of the business’ objectives. Here we some of the dominant applications commonly used by professionals.

1. Trello

Are you a fan of Kanban? Trello is a powerful tool based on the concepts of Kanban with a sophisticated GUI and essential features keeping you connected to your teammates in real-time. As projects are posted on boards, you can learn about the progress and details, thus delegation and collaboration are extremely smooth. Monitoring is also made easy as you can keep track of all ongoing task being done individually by the team members through the percentage-complete tracking feature. The sub-division of objectives based on progress along with timelines makes it a great tool for monitoring and keeping yourself up-to-date with the progress of the project.

2. Asana

With simple, interactive and a fun-to-use UI, Asana is one of the most popular project management app out there. The most standout feature of Asana is that it allows you to create templates and sub-divide task into groups with a set of team members working on it. The possibility of linking your email with the dashboard in Asana also makes a lot of tasks easier and the integration of this application with different systems reduces the time and effort required. Its three-column interface where you can visually see the progress of a project and the timeline feature is also quite useful. Lastly, the keyboard shortcuts in Asana make everything a tad bit faster. An interactive UI, user convenience, and operational speeds are what Asana focuses on.

3. Kissflow

This all-in-one powerful tool is one of the most favorite project management applications out there. Kissflow’s easy-to-use and aesthetic GUI makes this one-stop solution an excellent choice for all types of organizations. With its Kanban board, it becomes quite easy to understand the progress of projects visually and with its time tracking feature, a raw measure of efficiency can be deduced. Kissflow also has unique reporting tools that can measure the time spent on items in progress as opposed to items on hold, which makes it very useful for tracking. Overall the collaboration and management features make Kissflow a powerful, simple and flexible tool with possibilities that are only limited by your imagination.

4. Podio

One of the most flexible PM applications, Podio follows the principle of Agile project management thus making it fast and efficient. The level of customization in Podio makes it quite versatile as it allows you to add apps according to your needs. The GUI of Podio is quite interesting as well and looks more like a social media app thus making it an interactive platform with a focus on collaboration and flexibility.

5. Wrike

Wrike is a project management tool filled to the brim with a lot of features that can be used to track project progress, monitor deadlines and collaborate easily with other team members. Its Gantt chart is quite useful and an easy-to-understand visual feature that can keep you updated with the project’s objectives in real-time. Wrike also makes it possible to prioritize tasks so you can push the crucial task forward and make sure deadlines are met. Filing projects and subprojects in a flexible hierarchy and the ease of integrating Wrike with other application is something which makes Wrike an extremely powerful application.

These are some of the most common project management applications available in the market. The decision depends on your priorities and the specifications of your project. One of the jobs of a project manager is to know the nature of his need and make an informed decision to choose the best project management software that will cater to those needs in the most efficient manner.