What is Agile Methodology in Project Management?

Agile Project Management in a Nutshell

Kissflow

August 5th, 2019 Project Management  

agile project management

Agile, a fairly recent project management technique was developed in the ’80s by two Japanese partners Nanaka and Takeuchi, who were studying supply chain and manufacturing at that time. Their inspiration was the style of a rugby team. A team of rugby players passes the ball back and forth and try to score a point against the opposing team. Each player has a certain defined role and the whole team works collectively to win the match. Similar to that, in Agile project management the cross-functional team works collectively to ensure that the project gets completed at a rapid pace.

One word that personifies the Agile methodology is ‘versatility’. Since it is a customer-centric approach, the priorities might get varied constantly. Any changes are also immediately known by all members of the Agile team, so the chances of miscommunications are significantly reduced.

What Agile actually is?

Technically, referring to Agile as a project management methodology would be wrong. Any methodology is defined as a set of rules and procedures that must be followed in pre-described cases. Agile does not do that; instead, it effectively allows project management to be completed in any manner as long as the core principles of Agile are followed. Agile principles and values help a team think and interact in a way that can introduce agility in the project. There are a number of methodologies which teams can follow. Scrum and Kanban are examples of two such methodologies which help in following the Agile principles.

Benefits of Agile

Following are some of the benefits project managers can expect to achieve by implementing Agile principles:

Improved business alignment

The team has to closely work with the customers to adapt and incorporate their constantly changing needs. This brings an alignment in the project execution.

Acute focus on business value

Agile ensures that at any given time the project team is focused on delivering the most valuable item to be delivered. The team is in a way, forced to prioritize the backlog items according to the customer’s demands.

Shorter delivery cycles

The shorter delivery cycles help the customers get a return on investment as early as possible. The ongoing project work gets reviewed by the clients in real-time. There’s also improved visibility into the product and progress which ensures transparency.

Reduced project cost

This is achieved by reducing the amount of rework that goes into further development and improvement of the project. As customer feedback comes at regular intervals, there is much less need to entire revamps and returning to the drawing board. Agile also helps the teams to get an insight regarding what features and not required in the product. The statistics point out that 46 percent of the features are not even used in the end products and Agile spares the development teams from wasting time and money which goes into the development of unwanted features.

Comparison with traditional project management

  • Adaptability to changes:

    Agile is all about being responsive to changes even if it entirely changes the scope of the project. In traditional project management, the managers have to step forward if changes are required while that is not the case with Agile project management.

  • Customer over adherence to plan:

    Agile puts the emphasis on customer satisfaction. Since it is an iterative process, the product is improved and tested continuously to meet the customer’s requirements. In traditional project management, adherence to plan is important. Planning is done initially and focus is directed towards completion of the plan.

  • Improved control over decision making:

    Agile provides control to all teams at all levels making them self-sufficient and self-manageable so teams can perform better and faster. In the traditional project management, the control of decision making lies with the management which slows down the speed of the project.

  • Metric of success:

    Agile measures its success by only one metric and that is the value of the product delivered. On the contrary, there are numerous metrics for success in traditional project management and sometimes it can be forgotten that the most important person for any business is the customer.

Agile principles

There are many Agile principles mentioned in the Agile manifesto, the most important of them are:

  • Customer satisfaction should be prioritized through early and continuous delivery of valuable products.
  • Requirements for change in product features should be welcomed.
  • Deliver working products frequently in short periods of time.
  • Business people and developers must work together daily throughout the project.
  • The most efficient way of information exchange should be face to face conversations.
  • Working products should be the primary metric of success.
  • At regular intervals, the teams should reflect on how to become more efficient.

Different Agile methodologies

Some of the more familiar methodologies which incorporate the Agile principles are:

1. Scrum:

Scrum works on the principle of simplifying any complex project into several small parts called

‘sprints’

. These sprints can last from 2-4 weeks and each member of the team has a specific task to do. The whole team is kept updated of the progress through daily meetings called standups and several graphical illustrations like the ‘burn down’ chart. A product backlog is maintained where all tasks are recorded in order of their priority which is set either by the customers or their proxy.  

2. Kanban:

The main focus of the Kanban method is to ensure continuity. The entire project is visualized on a process board where the tasks being performed, the tasks to do, and the completed tasks are listed separately. Unlike many other methodologies, Kanban works comfortably in an organizational system where the official hierarchy is considered very important.  

3. Lean software development:

This method focuses on improving the flow of value throughout the system. It helps to eliminate wastes in the system such as incomplete work and task switching. It helps the work from piling up and proposes that more work should only be pulled in when there is the capacity to get it done.

4. XP:

Extreme programming or XP is used by small teams for small to medium-sized product development especially when products requirements are changing rapidly.

5. Crystal:

This Agile methodology is focused on giving more autonomy to the development teams and encourages them to improve the product and tackle issues on their own. Individuals and their interactions are valued more than processes and tools.

6. Dynamic Systems Development Method

It is used in the projects with a low budget and tight schedule. This methodology focuses on the following aspects of the project

  • Feasibility of the project
  • Conducting a business study
  • Creating a Functional model
  • Continous prototype iteration
  • Design and build iterations
  • Implementation of the final deliverable

7. Feature Driven Development

FDD focuses on breaking down the project in small, client-valued functions that can be delivered in short time spans. It also stresses the product development is a human activity rather than a purely mechanical undertaking and hence individuals and their interactions are given a great deal of value.

How can kissflow help you?

kissflow is the simple project management tool that is specifically designed for professionals who don’t know much about the different management methodologies and protocol. The simple project management software allows the users to build custom workspaces or use the pre-installed project templates at their convenience. With kissflow, implementing Agile project management principles has never been easier. The application can perform data analytics, provide graphical illustrations, keep track of the tasks and do much more with a simple click. This tool can also smoothly integrate with Google services to improve the collaboration between the different stakeholders of the project. The most important aspect is that you don’t need to go through any rigorous training before using this BPM tool. Simply log in and start revamping the way you conduct your business.