November 13th, 2018 • Procurement Process • purchase order
Purchasing is a risky process, especially with a small business. Legal agreements, cash flow, and vendor relationships are core to a SMB succeeding. But the purchase order process gets no easier as you grow and can become even more complex, time-consuming, and costly.
Outdated legacy systems and the enormous cost associated with manual purchase order processing is just the tip of the iceberg. When these archaic tools are combined with the sheer complexity of the PO process and tangled workflows, the entire process becomes a challenge for SMBs.
These inefficient processes and ineffective tools can’t help SMBs control their spend. That doesn’t mean SMBs need to invest in an integrated procurement system to solve these issues. Something as simple as an automated purchase order app, created in a low-code development platform would suffice.
Here’s how you can implement your own purchase order software in 4 simple steps:
When adopting an electronic purchase order system for a small business, one of the biggest hurdles is converting paper workflows to digital. Proper planning is essential to ensure success.
Here are four steps to successfully migrate paper-based purchase order process into an efficient digital purchase order app with an easy purchase order system like KiSSFLOW.
The right application should ideally be custom-built to your requirements, easy to use, and offer features that allow changes to be made quickly. With KiSSFLOW, small businesses can create a digital form and automated workflow from the ground up or just install an existing purchase order template that exists.
After creating the basic version, try customizing the look and feel of the purchase order app with the flexible, easy-to-use a visual-based editor. Standardize the functionalities of the app and tweak its features to the extent where it works seamlessly across all devices
Rather than doing a complete makeover, start small, and edit one field or functionality at a time. Here are the things you can do:
Define your workflow. Set permissions and approval tasks. Include all necessary stakeholders who are involved in the purchase order workflow.
View the status of purchase orders in a glance and identify bottlenecks with ease. Make real-time alterations in case of inefficiency.
A purchase order management software is a growing necessity for small and mid-sized enterprises. However, their needs are not the same as that of enterprises. So, a purchase order system for small businesses should accommodate and reflect those unique business needs.
For purchase order software to help a small business rather than hinder their purchasing needs, it is important to ensure the product has a few essential features.
KiSSFLOW has the following top 5 features, which every small business needs:
Remove the chance of human errors with the help of automated calculations using built-in formulas.
Design rule-based approvals(conditional, parallel etc.) to meet your needs.
Store all the POs in a cloud database that integrates with other procurement apps.
Identify approval bottlenecks using real-time visual reports.
Gain visibility and control over approvals with a transparent process flow
With an automated online purchase order system, SMBs can clear up the paper and email clutters and make purchase order approvals hassle free. Here are six benefits of using a purchase order software for small business:
By devoting time to define and examine the existing paper-based purchasing process, small businesses can easily switch their current manual process to an easy purchase order system that takes full advantage of the benefits of automation.
Using an intuitive purchase order automation tool like KiSSFLOW will help SMBs save countless hours of PO processing, adequately speed up the process, and cut down endless ‘back and forth’ chaos.
KiSSFLOW will eliminate frustration, save time and resources, and remove processing inconsistencies that so often held small businesses back.
With an automated purchase order process, the likelihood of costly errors will be zero. Small businesses can take control of their organizational spend with investing in costly packaged software.
(annual billing only)
(annual billing only)
*Enterprise pricing is based on expected transaction volume and maximum number of users