November 13th, 2018 • Procurement Process • purchase order
SMBs usually already have limited resources and a lot of work to be done. Manually managing the purchase order process only adds more burden on team members and takes them away from their core responsibilities.
With purchase order software, you can automate the entire process, improve efficiency, and decrease the chances of any discrepancies which could occur due to manual entry.
While selecting the right purchase order software for your company can seem like an overwhelming task, it all comes down to what your business needs.
A purchase order (PO) is a document sent by the buyer to the seller, and it includes a summary of all the goods and services that the buyer plans to purchase from the seller.
It usually includes all the information an invoice contains, but it is sent before the goods or services are ordered. A purchase order helps set explicit and clear expectations and in turn, avoids any confusion that might arise later.
Creating a PO is only the start of the purchase order process, which includes several checkpoints and approvals to ensure timely PO processing. In most cases, a purchase order process includes:
Here are some of the core features that the purchase order software should have:
You should be able to create customized automated workflows and tasks in order to create a seamless purchase order process. All the necessary approvals should be automatically sent to the relevant people and trigger the next step of the process.
The purchase order forms for the automated workflow should be fully customizable so that you can modify the data fields and incorporate all the relevant data that you need to add to the purchase orders.
The purchase order software should be able to automatically verify and match the data in the purchase requisitions, purchase orders, and invoices to avoid any errors.
You should be able to restrict access to certain parts of the process order workflow based on the user’s role within the organization.
The process order software should be able to offer visually rich reports and insights about how the PO process is being handled within the organization. The idea is to make it easy for you to spot any bottlenecks, delays, or inefficient parts of the process that could be improved.
Kissflow is a cloud procurement solution that lets you manage the entire purchase order process right from purchase requisition to sending POs and clearing invoices.
With Kissflow, you can manage and digitize your entire procurement process, including purchase requisitions, purchase orders, vendor management, and invoice approvals.
An automated and cloud-based purchase order system like Kissflow can clear up all your confusing paper processes and make the entire purchase order approval workflow completely seamless and hassle-free.
Here are some of the many benefits using a purchase order software like Kissflow for your small business:
By digitizing and automating the purchase order process, you are able to eliminate manual intervention of your team, which can in turn save time and reduce errors that occur due to manual data entry.
By using cloud-based purchase order systems, you can speed up the entire process and save up to 45-65 percent in operational costs for your business.
You can ensure complete transparency through the entire purchase order process and make sure everything is on track by viewing the status of all the open POs.
With Kissflow, you can issue purchase orders and automate the approval of purchase requests. Since it is completely customizable, you can create workflows according to the specific requirements of your business.
Take a look at Kissflow as to how it can improve efficiency and save costs for your organization.