A great new way to execute purchase orders online!

Shivasankari Bhuvaneswaran

Shivasankari Bhuvaneswaran

Procurement Process,Purchase Order

create purchase order online

Paper-based purchase orders do more harm than help. What businesses don’t realize is that stacking up purchase order forms, filling them out, and waiting weeks or even months to get an approval, only to send it through fax or FedEx, just compounds the cost. Sticking to manual methods will ultimately deplete the resources that could be spent on organizational growth.

Without any obvious signs, growing loads of purchase order forms can make organizations waste money and time on unneeded purchases and storage space. And, let’s not forget the security risks and compliance issues that spike up when you rely too much on manual POs.

Becoming a paperless, digital company is a pipe dream for several organizations. But it doesn’t have to stay that way. Today, shifting to a paper-free environment is as easy as installing a mobile app. Unlike legacy ERP systems, online purchase order software is now readily available to businesses of all sizes keeping the transition as smooth as possible.

What is an online purchase order?

Online purchase orders are digital forms that outline the purchasing terms and conditions that are agreed upon by both the vendor and the buyer. Organizations can either convert a purchase requisition into a PO or create a purchase order online directly. With an online purchase order, organizations can cut administrative costs, shorten the purchase order cycle, and minimize human error.

The core functionality of Kissflow’s online procurement cloud solution

While options like digital purchase order forms simplify the process considerably, they don’t automate a purchase order process end-to-end. This may still require a substantial amount of manual intervention to keep the wheels turning.

But, if you choose to make a purchase order online with a purchase order automation tool like Kissflow’s, purchase orders will flow from one decision point to another seamlessly. A good online purchase order system will decrease PO handling time and eliminate data silos.

Plus, Kissflow Procurement Cloud is more than a PO tool–it’s a complete procurement solution, which means that data flows seamlessly between the core procurement functions. Vendor management, PO processing, purchase requisitions and more–they are all connected contextually.

Features your online purchase order software needs to offer

An online purchase order software that is worth its salt must have these features:

1.Centralized cloud storage

Retrieve any purchase order–current or archived–whenever you need it

2.Paperless PO processing

Execute and manage all PO documentation effectively without a single printout

3.Smart alerts

Keep stakeholders up-to-date on PO status with timely automated alerts

4.Approvals on-the-go

Track and approve purchase orders from anywhere, anytime, on any device

5.Fluid forms

Customizable form fields help you capture purchase order-related information

6.Dynamic routing

Use a rule-based conditional approach to route purchase order approvals

7.Customizable Fields

Tweak existing data fields in the purchase order form to capture necessary purchasing information

8.Role-Based Access

Keep confidential purchasing information secure with user-specific, conditional permissions

9.Instant Reminders

Keep stakeholders up-to-date about the status of a purchase order with instant notifications

10.Auto PO Matching

Perform two- or three-way auto PO matching with related invoices and requisitions easily

11.Real-time Reporting

Spot process bottlenecks and delays using actionable insights obtained from visual-rich reports

Streamline Your Procurement Process With Kissflow

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Benefits of using online purchase orders

Organizations can reap innumerable benefits by using online purchase orders. Here are five benefits of moving to an online purchase order system.

Online purchase orders are:

1.Tamper-proof

Audit trails and conditional visibility ensure accurate processing of purchase orders

2.Visible

360° visibility keeps a PO visible throughout the process, ensuring process transparency

3.Cost-saving

Online purchase orders eliminate the administrative overhead associated with paper forms

4.Scalable

Based on their business needs, organizations can scale up or down an online PO system

5.Consistent

Rule-based processing make sure that online POs stay consistent and policy compliant

Kissflow Procurement Cloud: A great way to create purchase orders online

Creating a paperless purchase order system has been on the business agenda for quite some time. What was once just a faraway dream, is now an everyday reality with cost-effective purchase order tools like Kissflow Procurement Cloud. An online purchase order helps organizations meet the new demands of today’s competitive business world and drive growth.

With Kissflow, you can execute online purchase orders and so much more. It covers the entire procure-to-pay cycle, in fact.

Planning to make purchase orders online? Try the Kissflow Procurement Cloud demo today, and see for yourself how it can transform your purchase order management.

Streamline Your Procurement Process With Kissflow

Free 14 day free trial