The Invasion of Automation Into HR Process Management

The properly defined HR Processes based on the HR Model and HR Strategy are the foundation of the modern Human Resources Management. Read how automation is changing the HR Process landscape and how you can leverage it for your organisation.

HR Processes

The Invasion of Automation Into HR Management Human resource management is an essential part of every company. Whether it’s hiring new employees, training, or ensuring that local labor laws are complied with, HR processes are a vital part of every company. But HR has usually been thought of as a highly manual department process. They are used to rolling up their sleeves and getting the job done themselves. But all that’s changing. Automation is invading the HR space, and very soon everything that can be automated, will be automated. Current HR staff need to adapt to the coming changes or get left behind in the dust. What does this mean for HR now and in the future? Are workers going to become obsolete? Are they going to find their job roles differ from what’s typically expected of them? Let’s take a closer look. What is Human Resource Management? Human resource management is the management and development of employees in an organization. Typically, most companies have a dedicated department to manage basic HR processes like hiring new employees, onboarding, offboarding, training, and others. In companies that are too small to have a dedicated human resource management department, they may outsource HR processes toa an outside organization. Through this, they get the same HR planning services that they otherwise would with a dedicated HR department, but without the cost of having to maintain their own dedicated department.   HR Planning Process and Process Flow HR planning process is the optimization and execution of processes to ensure maximum efficiency of an organization’s most important resource, the employees. Using HR processes, a company can determine whether to hire more staff, retrain new staff, or find other ways to maximize efficiency while minimizing wastage of existing resources. To do this, HR departments are constantly aware of several metrics:
  • Current employee conditions
  • Future forecasts
  • Employee health and engagement
The HR department has to find out what the current scenario for the company is. If they find that in the future, they’ll need more staff for the growth of the company, they’ll have to find out exactly how many, so they don’t waste organizational resources and the HR budget. Once HR has a feel for what its primary roles are, they must execute and integrate the plan into the other goals of the company. This isn’t a one-time thing, or something to be done every quarter. Growth is a continuous occurrence, and that means HR departments have to continuously monitor their organizations to ensure that they have the ideal staff in terms of quality and quantity. These processes are extremely labor intensive, so automation can be very appealing, but are there actual benefits to automating HR processes other than hearsay?   Benefits of Having Automated HR Processes Freeing Up Time The first thing that comes to mind for people in HR is “Oh no. I might lose my job to automation.” But that’s not necessarily true. HR team members often spend a majority of their day on busy work that doesn’t help them reach their core goals. Automation allows you to leverage software to take away a lot of the tasks that aren’t done best by humans. When your staff doesn’t have to worry about menial day and in day out tasks like maintaining employee timesheets and payroll calculations, it leaves them free to actually focus their time and effort into finding innovative and interesting ways to tackle actual problems in their jobs that need critical thinking skills. Processes Become Simple and Easy Repetitive tasks like maintaining employee databases and coordinating policy training courses are time consuming and monotonous. With an automated process handling all of this, these processes become much more simple and easy to handle. The best part? They won’t have to be subject to the risk of human error. These HR processes will always be done accurately and on time, so there’s no need to remind anyone. Human resource planning becomes easier, since your staff doesn’t have to do it manually. Consistency Between Locations If you’re operating in different physical locations, having automated HR processes ensures that there’s consistency for things done in different offices. Human resource planning between different locations becomes uniform, and you don’t have to needlessly hire people that could otherwise be sourced from another office.   Why Not Having Automated HR Processes Can Be a Problem Not automating can be a problem that only compounds as your business grows. Here are a few reasons why. Lost Efficiency By not automating repetitive and laborious tasks, you lose efficiency. Your HR staff will have their time spent on monotonous and unproductive tasks. Prone To Errors Tasks like verifying timesheets, calculating payrolls, and checking leaves, can be easily done by a machine. But having them done by human resource management team members might pave the way for errors. Once set up, automation does it perfectly, without any errors. The same cannot be said of humans. New Candidates Can Have A Bad Experience People applying to your organization for a career can have a disheartening experience if HR doesn’t follow up regularly with them. And that’s easier said than done. Your human resource management staff can be swamped with a mountain of other tasks, forcing them to unknowingly forget or miss out on getting back to candidates throughout the course of their application. This is a bad hiring experience, and even if they are eventually hired, this is bound to leave a bad taste in their mouths.  

Popular HR Processes for Automation

We’ve been talking about human resource management and processes that should be automated. But what are the processes that HR staff actually use? And which ones are the best ones to be automated? Solutions like KiSSFLOW have a plethora of HR tools you can use to automate crucial processes. Here are a few of them. Onboarding Employee onboarding is known to be one of the most manual HR processes. It includes collecting documents for verification, giving them tool access, device requests, etc. But all of this can be done automatically, using the onboarding app. This process ensures that there’s an easy checklist that can be verified by both the human resource management staff, the new employee, and anyone else that is part of the employee onboarding process. Using this, documents can be collected electronically, devices can be delivered without needing to wait around until IT staff arrive, and tool access takes hours, not weeks. Timesheets Tracking timesheets manually is inefficient, to say the least. With an automated timesheet app, solutions like KiSSFLOW let you track and manage employee timesheets automatically, making the process faster and more accurate. Leave Requests Calculating and approving leaves manually is problematic, since HR staff must check the leave balance, get a manager approval, and record the leave for payroll calculation as well. With an automated process, all of this can be done automatically, without having the leave email stuck in someone’s inbox, lost in a sea of emails. Apart from these apps, a lot of popular processes list in HR can be automated using KiSSFLOW.

KiSSFLOW Can Help You

HR automation is not just the future, but also necessary. KiSSFLOW has pre-built apps for most popular HR processes that you can automate. Leave requests, employee timesheet tracking, performance appraisals, onboarding, offboarding, expense claims, etc., are all ready to go. Best of all, if you need any of these to be customized to your organization’s requirement, or if you need an app built from scratch, you can build it yourself. There’s no need to know how to code, just draw up the logic, and drag and drop to create your app, or we’re more than happy to help you with it. If you’re looking to automate your HR processes, then it’s worth taking the time to try out KiSSFLOW. You can try it out for free to see if it’s right for you.