February 25th, 2019 • Performance Management
While employee appraisal feedback is of paramount importance for identifying weaknesses and boosting productivity, only 28 percent of employees say that their company does it well. A poor employee evaluation form is often the root reason for insufficient change after the assessment.
If you are at loss on how to make your existing performance appraisal process effective, here’s a neat guide to help you.
The employee performance Evaluation form, also known as performance review form, is a document that highlights an individual’s strengths and weaknesses when it comes to workplace performance feedback. In order to stimulate positive change, employee feedback has to be tailored to the specific work each person does.
This performance evaluation form could be in a structured format or a narrative format. In the structured format, a manager evaluates an employee based on a list of statements or questions. In the narrative performance appraisal format, the manager evaluates the performance of an employee in a written, narrative approach. The narrative approach is useful to create a comprehensive evaluation report of an employee including his role, goals, results, characteristics etc.
A good employee performance evaluation form has to be personalized. You can’t just rely on a generic employee feedback form and expect to get desired results. This is why you need a strong employee appraisal method.
It needs to have a number of specific components. Here are a few of the keys:
1. The employee’s strengths
The purpose of employee feedback process is to highlight both positive and negative areas in their existing performance. But your HR will yield great results if you design your employee evaluation form to highlight an individual’s biggest strengths instead of the one that broods on what they haven’t been able to do.
2. Areas of improvement
A simple list of shortcomings is far from motivational. Instead, a good employee review form should focus on areas that an employee could potentially improve in the future. This part of the performance feedback should include specific tips for individuals to hone their current skills.
3. Score-based assessment
Some companies rely on scorecards to provide employee feedback. It’s a good tool to assess employee contribution based on a range rather than an absolute statement. A scorecard could focus on work quality, communication skills, dependability, productivity, teamwork, conflict resolution, and any other specific aspect of doing the particular job.
4. Additional suggestions
Performance review feedback should make strong suggestions about what additional skills employees can attain to perform better at work. Based on the data that an employee evaluation form collects, the HR team can facilitate training and development opportunities that can strengthen the skills and competencies of the respective worker.
A cookie-cutter method of handling performance review feedback seldom works well to uplift your employees’ morale. There is little doubt that employees seek feedback from their managers. But the feedback is effective only when it’s designed to be a constructive and enriching process.
Think about your specific industry and the skills that workers need to thrive in their respective line of work. These are the essentials to put emphasis on in your employee review forms. A good employee review form in the hospitality industry isn’t the same one that will deliver results in the manufacturing sector. But the HR teams across these industries often overlook that simple fact and settle with employee feedback form that doesn’t cut it.
A perfect appraisal evaluation feedback has to be:
Crafting the perfect employee evaluation form doesn’t have to be a challenging task. It starts from the time when you decide to pick the tool to help you run the process.
You can make your employee performance appraisal form count with easy to use solutions like the ones provided by Kissflow HR Cloud. The automated HR platform has plenty of ready-to-use HR workflow apps, including an employee performance feedback app..
You can customize the app to fit the unique process in your organization, or create a new one from scratch, and extract process reports to understand your processes better. For example, you can come up with your own employee performance evaluation form to ensure that it collects all information that are critical to your employee feedback process.